City Clerk

Hayden appointed to District 2 council seat
Jim Hayden was appointed by the Surprise City Council, Tuesday night, to serve out the remainder of the term for the District 2 (D2) council seat. Learn more...

About the City Clerk

The City Clerk, appointed by the Mayor and Council, serves as the city’s official records custodian. That includes maintaining the Surprise City Code, council meeting minutes, ordinances, resolutions, contracts/agreements, deeds and easements, leases, insurance certificates, bonds, annexation documents, liquor license postings and notifications, notarized affidavits of publications, meeting and agenda postings. The City Clerk affixes the Surprise City Seal on all official documents.

The City Clerk also serves as the City’s Chief Elections Officer; administers City Council Meetings and attests to all official acts of the Mayor posting meeting notices, advertising public hearings and handles the administrative duties for the Boards and Commission application process including advertising vacant positions, collecting applications and setting up interviews.

In 2008, the Mayor and Council appointed the City Clerk as the City Historian and was assigned the task to complete a book outlining the City’s history in celebration of the 50th Anniversary that took place in December 2010.