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Council Meeting Public Comment Form

  1. Individuals wishing to address the City Council on specific items, during public hearings or at the Call-to-the-Public segment of the City Council Meeting should fill out this form completely. Upon submission, your request will be sent to the City Clerk's Office.

    NOTE: The City Clerk must receive this form at least 1 hour prior to the meeting start time in order for your request to be processed.
  2. Special Message from Mayor & City Council:
    Under the provisions of the Arizona Open Meeting Law, the Mayor & City Council are prohibited from responding to issues that have not been properly noticed. Therefore, the Mayor & City Council may only listen to citizens who wish to address them on non-agenda items. We regret that the Mayor & City Council cannot respond beyond thanking you for your comments and directing the City Manager to take appropriate action when necessary.
  3. I would like to address the City Council during*
  4. Please enter number or describe the agenda/non-agenda item you wish to address.
  5. Do you have written materials that you would like distributed to City Council? You may attach your materials using the form field above.

    Note: You do not have to submit materials at this time. However, any written materials to be distributed to the City Council must be submitted to the City Clerk prior to the calling of the issue by the Mayor. If written notes are used during your address, please provide a copy to the City Clerk.
  6. Public Meetings and Public Hearings Rules

    Individuals wishing to address the City Council on specific items, during public hearings or at the Call-to-the-Public segment of the City Council Meeting shall be required to abide by the following rules:

    1. Citizens wishing to be heard will be required to fill out a speakers request form and turn it into the City Clerk prior to the time the issue is called by the Mayor.
    2. Staff will make opening comments describing the issue, providing details and staff recommendations to the City Council.
    3. Parties to the action will be provided up to 10 minutes to present their request and position.
    4. The Mayor will open the Public Hearing to the general public.
    5. Each individual will be allowed to speak only once on an issue. Each speaker will be restricted to four (4) minutes (May be adjusted to five (5) minutes by the Mayor if number of speakers is limited and time permits). Mayor will announce any time adjustments at the beginning of the hearing. Organized groups with one spokesperson may be allowed double time by the Mayor, time permitting.
    6. Speakers will go to the microphone, give your name and address for the record. You will be required to complete your statements prior to the Council or Staff responding. This will assure the speaker their full time. Should the speaker ask questions, the questions will be responded to following the completion of this statement and as directed by the Mayor.
    7. Speakers and members of the audience will not be permitted to enter into verbal exchanges during this period of time. All questions should be directed to the Mayor/Chairman.
    8. Council members and staff may ask questions at the conclusion of the statement. An additional two (20 minutes will be permitted for this action.
    9. The party to the action will be permitted five (5) minutes for rebuttal and a closing statement.
    10. Respect the rights of the parties speaking whether you support or disagree with them. Parties falling to abide by these rules will be removed from the Council Chambers.
    11. Personal comments are excluded: The Mayor and City Council will not accept comments of personal nature about any individual or group of individuals during council meetings since such discussion is not part of the business of the City. Persons making such comments may be excluded from the meeting.
    12. People wishing to express personal views about individuals or groups of individuals may do so in writing by submitting your statements to the attention of :

    City Manager and/or the Mayor
    Surprise City Hall
    16000 N. Civic Center Plaza
    Surprise, AZ 85374

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  8. This field is not part of the form submission.