Regular Planning and Zoning Commission Meeting
Minutes - June 1, 2004
Call to Order:
Roll Call:
Chairman Ken Senft called the Regular Planning
and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City
Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday,
June 1, 2004. Also in attendance with
Chairman Senft were: Vice Chairperson
Jan Blair and Commissioners Dan Morris, Randy Nachtigall, Tony Segarra, and
Bob Gonzalez. Commissioner Skip Hall
was absent.
Staff Present:
City Attorney, Jeff Blilie; Acting Planning
Manager, LaTonya Finch; Planner, Andy Jochums; Planner, James Atkins;
Planner, Desmond McGeough, and Planner, Stephanie Wilson.
Pledge of Allegiance
·
Approval of the workshop minutes of May
18, 2004, and the Planning and Zoning Meeting minutes of May 18,
2004
Segarra
made a motion to approve the May 18, 2004, workshop meeting minutes. Blair seconded the motion. 6 yes votes. 1 absent (Hall). Motion
carried. Nachtigall made a motion to
approve the May 18, 2004, regular Planning and Zoning meeting minutes. Segarra seconded the motion. 6 yes votes. 1 absent (Hall). Motion carried.
PRESENTATION: none
OLD BUSINESS:
REGULAR
ITEMS NOT REQUIRING A PUBLIC HEARING: none
REGULAR ITEMS REQUIRING A
PUBLIC HEARING: none
NEW BUSINESS:
REGULAR
ITEMS NOT REQUIRING A PUBLIC HEARING:
·
SP04-003 –
Consideration and Action – Site Plan – Retail and Office Center at NEC of
Litchfield and Greenway Roads
Planner, Jochums,
gave the presentation.
General
discussion took place regarding: diagonal parking and 30’ wide drive aisles.
No comments from the public.
Segarra
made a motion to approve Application SP04-003, subject to stipulations a – m,
attached hereto as Exhibit A. Morris
seconded the motion. 6 yes
votes. 1 absent (Hall). Motion carried.
·
SPA04-102 –
Consideration and Action – Site Plan Amendment – Sherwin Williams at
Surprise Pavilions
Planner, Jochums,
gave the presentation.
General
discussion took place regarding: approval date of master site plan; land uses
in site plan; setbacks off of Grand Ave.; landscaping; layout of building on
site; and length of building.
Staff
addressed the commission’s questions:
Master site plan approved in May of 2003; general retail uses; setback
off of Grand Ave. is approximately 55 feet from back of curb; and the length
of the building is 60 feet wide and it is 32 feet at it’s highest point.
No comments from the public.
Morris
made a motion to approve Application SPA04-102, subject to stipulations a –
k, attached hereto as Exhibit B.
Nachtigall seconded the motion.
6 yes votes. 1 absent
(Hall). Motion carried.
REGULAR ITEMS REQUIRING A
PUBLIC HEARING:
·
CUP04-004 –
Consideration and Action – Conditional Use Permit – Valley Child Care
Planner, Jochums, gave
the presentation.
General discussion took place regarding: location
of entrance; architectural features; handicapped parking spaces; conditional
use permit process; height of fence; safety measures taken; state guidelines
on operations; possible traffic and pedestrian interaction; and
implementation of emergency plan.
Applicant:
Gerald Gagnepain, with Lamb Architects addressed the commission
regarding the tower being an architectural feature only; entry at front and
covered; handicapped parking nicely located in relation to entry. The fence is 6’ high and wrought iron and
nonscaleable for safety purposes.
Traffic flow is one way and parents must accompany children in to and
out of the facility.
Discussion opened to public. Paula Forster, 16333 W Escondido Ct,
inquired about traffic flow and pedestrian interaction; Don Cox, 17737 Becky
Lane, inquired about an emergency plan and age of children accepted. Discussion closed.
Applicant, Gagnepain, responded that an emergency
plan is in place, as per state requirements.
Children will range in age from infant through 12 years old. All standards will be met. The area of refuge is per city code. State regulates ratio of adult to child.
Nachtigall made a motion to approve Application
CUP04-004, subject to stipulations a – n, attached hereto as Exhibit C. Gonzalez seconded the motion. 6 yes votes. 1 absent (Hall). Motion
carried.
·
CUP04-015 –
Consideration and Action – Conditional Use Permit – Lee Myles Transmission
Planner, Jochums, gave the presentation.
General discussion took place regarding: drawing
being distorted, proportion-wise; location of entrance and bays; contemporary
southwest theme; design too similar to M&I Bank and Goodyear Tire plans;
and overall problems with design.
Planner, Jochums, addressed the commission: meets
design theme with its elements, similar elements but each building is subtly
different; reminded commission it may add stipulations to address their
specific concerns.
Discussion opened to public. Paula Forster, 16333 W Escondido Ct,
inquired about why there is row after row of vehicle specific usage; Don Cox,
17737 Becky Lane, made suggestions on the proposed design that would make it
more uniform. Discussion closed.
City Attorney, Blilie, addressed comments from
the public: City cannot dictate uses if they meet zoning classification;
commission cannot deny an application to avoid duplicating similar uses;
cannot evaluate application on market; must keep zoning in perspective; usage
must present safety, health, and welfare issues to warrant separation
restrictions; and such usage is heavily regulated by state regarding
disposal, etc.
Morris made a motion to continue Application
CUP04-015 to the July 6, 2004, Planning and Zoning Commission meeting. Segarra seconded the motion. 6 yes votes. 1 absent (Hall). Motion
carried.
·
CUP04-044 –
Consideration and Action – Conditional Use Permit – Marley Park Irrigation
Storage Tank
Planner, Wilson, gave the
presentation. Made note of
corrections to buffering language in staff report.
General discussion took place regarding:
setbacks; suggestions on how to buffer the neighboring residential lot;
landscaping and size of trees used; size of tank; need for details on walls
and gate; and noise levels and lighting concerns for surrounding properties.
Planner, Wilson, addressed commission: distance
between tank and wall - east – 9 feet; front – 9 feet; west – 14 feet; size
of tank 105 in diameter and 8 foot tall at side walls, 11 feet at peak; pump
station on NWC within the fenced area; and water is drawn from the well from
Parcel 4, Maricopa Water District at SEC of Reems and Waddell.
Discussion opened to public. Paula Forster, 16333 W Escondido Ct,
inquired about why the subdivision needed the tank and the heavy cost to the
HOA; Don Cox, 17737 Becky Lane, made suggestions based on previous experience
living next to a water tank – watch sound and light levels and lower the
tank. Tank should be completed prior
to construction of residential units.
He also suggested trees, lots and lots of trees to aid in buffering
neighboring property. Noise is
constant at 65 decibels. Discussion
closed.
City Attorney,
Blilie, advised commission that it is their prerogative to stipulate more
landscaping separating the tank and the residential lot. Commission added stipulations g & h as
follows: g) The applicant shall be responsible for installing 24” box trees
along the western boundary of the property prior to Certificate of Occupancy
being issued on Lot 4040; and h) The applicant shall submit wall and gate
detail, including color of the wall and gate, for final approval by the
Community and Economic Development Director.
Morris made a motion to approve Application
CUP04-044, subject to stipulations a – h (w/ g & h added), attached hereto
as Exhibit D. Blair seconded the
motion. 5 yes votes. 1 no vote (Segarra). 1 absent (Hall). Motion carried.
·
PP04-084 –
Consideration and Action – Preliminary Plat – Sierra Montana, Parcel 7
Planner, Jochums, gave the
presentation.
General discussion took place regarding: fire
access lanes; landscaped emergency access lanes; view fencing and solid
walls; theme walls; privacy and securing the perimeter; use of mini theme
walls; church site, school site; and fencing to provide security, privacy,
and sound buffering.
Applicant, Gary Claybaugh, detailed for the
commission how his team worked with staff to present their award winning,
totally open design. However, Sierra
Montana does have a consistent theme wall throughout the project. Security offered and privacy factor. Applicant would be willing to keep view
fencing along park and school.
Internalize and secure perimeter.
Mini theme wall along proposed church property; want to keep theme
wall on three sides.
Staff wants view fencing. Some solid, some view penetration. Showcase the site. Present a ‘face’ of development. Staff wants to encourage more openness,
walkability, traditional neighborhoods; provide a visual connection between
projects. Intent is to provide a
connection to city. View fencing is a
desired element.
Applicants, Gary Claybaugh and Janice Miller,
want to keep most of the theme wall; 2 ft of wrought iron on 4 ft of block or
a 4 on 2 dimensions would be acceptable but applicants noted that Dysart may
want full block wall. The fencing on
the arterial road provides security, privacy, and sound buffering. Concerns about buyers.
Commissioner Morris suggested a compromise that
offered visual penetration by alternating solid and view fencing. Stipulation i was amended and j added as
follows: i) The final design and specific locations of solid and view fencing
to be determined and approved by the Community and Economic Development
Director after working with the applicant; and j) If the entry into any
parcel has a divided entrance and exit, the entrance roadway shall be a
minimum of 20 feet wide and the exiting roadway shall be a minimum of 16 feet
wide.
No comments from the public.
Blair made a motion to recommend for approval
Application PP04-084, subject to stipulations a – j (with i amended and j
added), attached hereto as Exhibit E .
Nachtigall seconded the motion.
6 yes votes. 1 absent (Hall). Motion carried.
CALL TO THE PUBLIC:
Paula Forster, 16333 W Escondido Ct, inquired
about Planning and Zoning Commission’s stance on big box development and the
second WalMart store.
CURRENT
EVENTS REPORTS:
CHAIRPERSON AND COMMISSIONERS:
COMMUNITY DEVELOPMENT DEPARTMENT: Acting Planning
Manager, Finch, mentioned the joint
workshop on water features and parking; a tentative workshop schedule and
topics; update on UDC – completed first draft by July 16th; and
Chapters 1-3 to P&Z workshop in August.
ADJOURNMENT:
There was no further business. On a motion duly made and seconded,
Chairperson Ken Senft declared the meeting adjourned at 8:33 P.M.
__________________________ ________________________________
Planning and Zoning Commission
Community Development
Department
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