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Regular Planning and Zoning Commission Meeting Minutes  - May 18, 2004

 

Call to Order:

 

Roll Call:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, May 18, 2004.  Also in attendance with Chairman Senft were:  Vice Chairperson Jan Blair and Commissioners Dan Morris, Randy Nachtigall, Tony Segarra, Skip Hall, and Bob Gonzalez. 

 

Staff Present:  

 

City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Interim Planning Manager, LaTonya Finch; Planner, Andy Jochums; Planner, James Atkins; Planner, Desmond McGeough, and Planner, Stephanie Wilson.

 

Pledge of Allegiance

 

·         Approval of the workshop minutes of May 4, 2004, and the Planning and Zoning Meeting minutes of May 4, 2004 

 

Blair made a motion to approve the May 4, 2004, workshop meeting minutes.  Segarra seconded the motion.  7 yes votes.  Motion carried.  Blair made a motion to approve the May 4, 2004, regular Planning and Zoning meeting minutes.  Morris seconded the motion.  7 yes votes.  Motion carried.  

 

PRESENTATION: none

 

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: none

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·         PAD03-153 – Consideration and Action – Planned Area Development – Sycamore Farms

 

Planner, Jochums, gave the presentation. 

 

General discussion took place regarding: school site agreement; height of buildings – five stories vs. fire department approved four stories; proposed construction of the east/west bridge; time limits on institutional parcels; roundabouts; sound attenuation and pedestrian crossing details; and foresight about this project being a gateway to the City and planning accordingly. 

 

Applicant, Michael Curley, of Earl, Curley, & Legarde addressed the commission:  project has entered into a ten acre school site agreement with the school district; mixed use – nature of property; blend different types of density; commercial, industrial; not typical trend; freeway corridors – 303; capturing the tax base; concepts: 48% is non-residential, institutional designations such as college, hospital; mixed use component equals three or more integrated uses; okay with Luke, okay with school district; 50 acres of parks; major trail along 303; linkages to trail,  linkages to the park; HOA will be master HOA with sub associations; height of buildings is not a problem with Luke; # of jobs will depend on type of businesses; est. 4,000 jobs; roundabout issue noted; pedestrian crossing noted; agreed sound attenuation should be addressed; density = range gross site 3 units per acre; and applicant felt some of the suggested stipulations would be better addressed during the platting process.

 

Director, Testa, addressed the commission’s concern regarding who will be responsible financially for the proposed bridge: bridge will be publicly financed; demand will be city-wide; City cannot require the developer to pay for this; ultimately the bridge depends on the final profile on 303 – not sure if above or below grade; the city wants bridge only assuming 303 is below grade; development has access all the way around; don’t need the bridge to move in and out of development; provides another alternative for a much needed east/west corridor between projects; major collector more than a ‘local’ street.

 

Assistant Fire Chief, Clint Mills addressed the commission’s concerns regarding roundabouts:  in the design guidelines; meets the WB50 requirements; are sufficient right now for fire department purposes.  City Attorney, Blilie, said a specific number of roundabouts could be stipulated at this point if the commission so desired.

 

No comments from the public.

 

City Attorney, Blilie, addressed the commission with his review of the applicant narrative:  on page 5: third and fourth paragraphs – eliminate these and state all streets shall be designed and constructed in compliance with city guidelines; on page 8: dealing with permitted uses on commercial parcels - eliminate the word “permitted” opening it up to permitted and conditional uses; page 10 all permitted uses – change the document to correct language making conditional uses permitted uses in order to ensure conditional use permits as defined by the City will come before the commission; back to page 8: sentence regarding C-2 standards not correct grammatically, all development within this shall comply with this document and all current City Standards; page 10: remove number of residents language; page 10: under uses, auto mall not principally permitted, redundant auto language, remove one; page 11: ancillary facilities used in conjunction to principle uses, remove, too vague; page 12: second paragraph, remove word “potentially”; page 30: sewer section – stipulate buy in by developer; project not in City’s water service area; page 31: phasing of infrastructure language is not in accordance with the city’s adopted code regarding arterial streets – arterials are to be constructed; will need will serve letter from Arizona American Water Company.

 

Segarra made a motion to recommend approval of Application PAD03-153, subject to stipulations a – n (with j, k, l, m, and n added; j - Roundabouts shall be used at all collector intersections whenever appropriate as deemed by the City Engineer; k - Freeway sound attenuation devices and pedestrian crossings details to be determined during the platting process; l – No buildings shall exceed four stories in height; m - Document to be amended prior to City Council meeting to reflect the city attorney’s comments as read into record; n – All references to “sound walls” in document shall be changed to reference “sound attenuation”), attached hereto as Exhibit A.  Nachtigall seconded the motion.  7 yes votes.  Motion carried.

 

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

 

·        SP04-071 – Consideration and Action – Site Plan – Countryside Commons

 

Planner, Jochums, gave the presentation. 

 

General discussion took place regarding: angled parking vs. 90º; lighting nuisance; users; location of trash enclosures; signage; issues with south elevation; rounding the edges of the sidewalks; retention basin; species of trees selected; pedestrian access to site; vehicular access and decel lanes; and compromise of wider drive aisles in parking area.

 

Charles McLean, architect, and Peter Nelson, applicant, addressed the commission:  angled parking was not utilized due to the configuration of the area: pockets of parking; small site combined with the landscaping provided the parking field not large enough; narrow strips of parking, varied lengths, shorter version; 90 degree used because more convenient more intimate and more familiar; use of stair stepping to soften the effect; buttresses for shade and shadow accent points; landscaping and building masses and colors will soften the impact on the neighboring properties.

 

Don Campbell, project landscaping architect addressed the commission: 25 gal trees meet code; bigger boxes are offered.  All lighting on site meets design criteria.  Staff assured the commission that the applicant must comply with guidelines regarding lighting, landscaping, trash enclosures, circulation issues, and signage.

 

Further discussion on angled parking vs. 90º parking; commission wants angled parking; recognizes the site utilizes wider drive aisles.  Applicant responded that his staff did attempt to calculate angle parking and could not fit angled to meet the city’s code, short of eliminating a pad which could make the project not feasible economically; architect, McLean, asked the commission to keep the use in perspective; the operating space and parking field, the boutique feel, site much more intimate; and size and scale and scope of project; dangerous to generalize about all retail. 

 

Commission discussed needing a comparison between angled parking vs. 90º and stipulating that the application is brought back with angle parking.  Commissioner Nachtigall suggested a compromise and possibly changing standards to wider parking stall and wider drive aisles.

 

City Attorney, Blilie, reminded the commission that staff ‘encourages’ angled parking and that every site plan has to be evaluated on a case by case basis. 

 

No comments from the public.

 

Blair made a motion to continue Application SP04-071, subject to applicant resubmitting a revised parking area design.  Hall seconded the motion.  3 yes votes.  4 no votes.  Motion died.  Blair made a second motion to approve Application SP04-071, subject to stipulations a – n, attached hereto as Exhibit B.  Segarra seconded the motion.  4 yes votes.  3 no votes.  Motion carried.

 

·         SP04-076 – Consideration and Action – Site Plan – The City at Surprise, Pads D, E, F, & G

 

Planner, Jochums, gave the presentation. Staff suggested bringing the Paul Lee’s pad back after the exterior design is reworked to include a more Mediterranean feel. 

 

General discussion took place regarding: definition of Mediterranean style; disagreeing with stipulations on Pads E and F; signage issues; location of trash enclosures; elimination of car wash from site plan; and issues with design of Paul Lee’s.

 

Tim Keenan, applicant, and George Malone, project architect, addressed the commission regarding: removal of car wash; developing architecture representative of Mediterranean feel; approval of all pads as presented; worked to create a variety – cornices, variations of buildings, trellises, clay tile, arcade element, columns, arches, stone wainscot; awning, and tile elements as defined in the PAD; elements brought together to fit within development; four sided architecture; research pictures from council trip – Mediterranean is a very broad term wide including a range of elements that can be done; landscape is an important element; lush green feeling distinguish a Mediterranean lifestyle and is capturing that spirit; landscaping will enhance outdoor areas, benches, outdoor seating; disagree with stip n on Pad E – change color and not add stone; disagree with stip m on Pad F – would rather not add bell tower as stipulated by staff; feels the building has all the elements, varying elements, don’t want to clutter elevation; Pad G, the Paul Lee’s additional elevations passed out to commission noting additional medallions on the front to further articulate that identity; has Mediterranean elements; architect representing Paul Lee’s, Denise Valenta, feels design presented does include elements of Mediterranean; a color board was passed around, more representative of colors to be used on Paul Lee’s; Greg Carey, Paul Lee’s restaurant representative, emphasized the importance of keeping core identity of restaurant; cost of building is substantially more than structures in other cities.

 

Acting Planning Manager, Finch, addressed the commission commenting that this is a high profile project; that there is an existing PAD in place that stipulates Mediterranean design. 

 

No comments from the public.

 

Hall made a motion to approve Application SP04-076, subject to stipulations a – n with stipulations h, m, and n deleted.  Nachtigall seconded the motion. 3 yes votes.  4 no votes.  Motion died.   Senft made a second motion to approve Application SP04-076, subject to stipulations a – l, with original stipulations m and n deleted, attached hereto as Exhibit C.  Blair seconded the motion.  7 yes votes.  Motion carried.

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·         ZTA04-067– Consideration and Action – Zoning Text Amendment– Personal Wireless Service Facilities Height Limits when Co-Location is Occurring

 

Planner, Jochums, gave the presentation. 

 

General discussion took place regarding: APS pole height; Luke approval; and height cannot exceed 80’.

 

No comments from the public.

 

Morris made a motion to recommend approval of ZTA04-067.  Nachtigall seconded the motion. 6 yes votes.  1 absent (Blair – left meeting early.)  Motion carried

 

·         CUPA04-068 – Consideration and Action – Conditional Use Permit Amendment– Alltel Personal Wireless Facility Co-Location

 

Planner, Jochums, and City Attorney, Blilie, advised commission that CUPA04-068 should be continued until the ordinance sought by ZTA04-067 is formally adopted by the City Council. 

 

No comments from the public.

 

Morris made a motion to continue CUPA04-068 until the ordinance sought by ZTA04-067 is adopted by the City Council.  Continue to the July 20, 2004, Planning and Zoning Commission meeting.  Nachtigall seconded the motion.  6 yes votes.  1 absent (Blair – left meeting early.)  Motion carried

 

CALL TO THE PUBLIC:

 

No comments from the public.

 

 

 

 

CURRENT EVENTS REPORTS:

 

CHAIRPERSON AND COMMISSIONERS:  APA workshop on Trails Planning information mentioned. 

 

COMMUNITY DEVELOPMENT DEPARTMENT: Director, Testa, reminded commissioners of joint workshop scheduled for May 20th to discuss water features and parking issues.

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 9:55 P.M.

 

 

 

           

__________________________                           ________________________________   

Ken Senft, Chairperson                                       Philip A. Testa, Director

Planning and Zoning Commission                        Community Development Department

 

 

 

CITY OF SURPRISE

PLANNING & ZONING COMMISSION WORKSHOP

* MINUTES *

TUESDAY, MAY 18, 2004

SURPRISE CITY HALL

12425 WEST BELL ROAD, SUITE D-100

SURPRISE, ARIZONA 85374

 

Roll Call:

Chairman Ken Senft called the Planning and Zoning Commission Workshop to order at 5:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, May 18, 2004.  Also in attendance with Chairman Senft were:  Vice Chairperson Jan Blair and Commissioners Dan Morris, Randy Nachtigall, Tony Segarra, Skip Hall, and Bob Gonzalez. 

 

Staff Present:  

City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Acting Planning Manager, LaTonya Finch; Planner, Andy Jochums; Planner, James Atkins; Planner, Desmond McGeough, and Planner, Stephanie Wilson.

 

PRESENTATION:

 

Discussion regarding: Overview of APA 2004 National Planning Conference that took place in Washington, DC, in April, 2004.  Planners James Atkins and Desmond McGeough gave a presentation regarding Kentlands Traditional Community, Life style and Transportation Oriented Development.  Handout of PowerPoint presentation attached.

 

Staff elaborated that the Kentland traditional community is neo traditional; live/work units, such as Verrado; concept would work here, yes, however it would serve a small niche market – availability and cost of land is driving force for this type of development; small market segment in high cost land areas; how transportation must be seen as the key to our developmental growth; and the lifestyle presentation. 

 

Vice Chair Blair mentioned some details of the Growing Smarter class she attended including the commissioner’s role; how they need to look at detail; have more workshops; be more educated on what is presented; that the commission needs foresight; and keep long range planning in mind. Next item discussed was “dark” buildings (out of business); steps to take to ensure buildings don’t stay vacant long; negative impact of such vacancies.

 

Chairman Senft discussed base closures; nothing, no list, until May 2005; negative impact on community if base is mothballed.  Next he discussed the importance of water conservation and the critical state of our affairs, water-wise.  He would like to initiate an outreach program to school age children to get the children involved in the P&Z process; importance of public and private partnerships to a community.

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 6:02 P.M.

 

           

__________________________                                 ________________________________   

Ken Senft, Chairperson                                             Philip A. Testa, Director

Planning and Zoning Commission                              Community Development Department