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Regular Planning and Zoning Commission Meeting Minutes  - May 4, 2004

 

Call to Order:

 

Roll Call:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, May 4, 2004.  Also in attendance with Chairman Senft were:  Vice Chairperson Jan Blair and Commissioners Dan Morris, Randy Nachtigall, Tony Segarra, Skip Hall, and Bob Gonzalez. 

 

Staff Present:  

 

City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Planner, Andy Jochums; and Planner, Stephanie Wilson.

 

Pledge of Allegiance

 

·         Approval of the workshop minutes of April 20, 2004, and the Planning and Zoning Meeting minutes of April 20, 2004 

 

Blair made a motion to approve the April 20, 2004, workshop meeting minutes.  Morris seconded the motion.  6 yes votes.  1 abstained (Gonzalez).  Motion carried.  Nachtigall made a motion to approve the April 20, 2004, regular Planning and Zoning meeting minutes with the addition of “2000” to International Building Code.  Morris seconded the motion.  6 yes votes.  1 abstained (Gonzalez).  Motion carried.  

 

PRESENTATION: none

 

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: none

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING: none

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

 

·        SP04-079 – Consideration and Action – Site Plan – Bank of America at Surprise Crossings

 

Planner, Jochums, gave the presentation. 

 

General discussion took place regarding: amount of landscaping; screen walls; drainage canal; and traffic circulation.

 

Staff defined the design and purpose of the screen wall and gave details of the landscaping.

 

Blair made a motion to approve Application SP04-079, subject to stipulations a – l, attached hereto as Exhibit A.  Morris seconded the motion.  7 yes votes.  Motion carried.


 

·        SP04-086 – Consideration and Action – Site Plan – M&I Bank at Bell West Ranch

 

Planner, Jochums, gave the presentation. 

 

General discussion took place regarding: the similarity in the architecture of the M&I banks; the M&I in Peoria; Luke notification concerns; screen walls; parking; landscape buffer; traffic flow; and left out only on Bell Road.

 

Applicant, Kevin Bollinger, addressed the commission, detailing how the rotunda drives the force of the design of their theme.  It is intended to be their dominant feature.  The company likes it.  Dynamic shape, interesting design; recognizable theme for branches, an association with M&I. Rest of building will match existing center.

 

Staff informed commission that commercial projects are not required to post the way model home complexes are but the construction does have to meet sound attenuation standards.  In regards to the screen wall, the developer does build and it must be completed prior to occupancy of bank and the parking will be developed per code.

 

Nachtigall made a motion to approve Application SP04-086, subject to stipulations a – l, attached hereto as Exhibit B.  Segarra seconded the motion.  7 yes votes.  Motion carried.

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING: none

 

CALL TO THE PUBLIC:

 

No comments from the public.

 

CURRENT EVENTS REPORTS:

 

CHAIRPERSON AND COMMISSIONERS:  Chairperson Senft requested a workshop to present highlights of the recent APA National Conference in Washington, DC.

 

COMMUNITY DEVELOPMENT DEPARTMENT: none

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 6:37 P.M.

 

           

__________________________                           ________________________________   

Ken Senft, Chairperson                                       Philip A. Testa, Director

Planning and Zoning Commission                        Community Development Department

 

 

 

CITY OF SURPRISE

PLANNING & ZONING COMMISSION WORKSHOP

* MINUTES *

TUESDAY, MAY 4, 2004

SURPRISE CITY HALL

12425 WEST BELL ROAD, SUITE D-100

SURPRISE, ARIZONA 85374

 

 

Roll Call:

Chairman Ken Senft called the Planning and Zoning Commission Workshop to order at 5:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, May 4, 2004.  Also in attendance with Chairman Senft were:  Vice Chairperson Jan Blair and Commissioners Dan Morris, Randy Nachtigall (late), Tony Segarra, Skip Hall, and Bob Gonzalez. 

 

Staff Present:  

City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Planner, Andy Jochums; and Planner, Stephanie Wilson.

 

PRESENTATION:

 

Discussion regarding: PAD03-153, Sycamore Farms Planned Area Development.  Workshop requested for this application at 4/20/04 Planning and Zoning Commission meeting. 

 

The applicant, Mike Curley, gave the presentation. 

 

General discussion took place regarding: update on school site; retention areas; impact of 303; job leakage; timeshare reference in narrative; role of HOA; multistory buildings; will serve letter; overall density; traffic calming devices; population/employment numbers; Glendale designated major employment; school district issue; heat island mitigation; dark sky policy; wanting better exhibits; more pedestrian crossing; wants contour map; safety of roundabouts; designation of nearby roadways; towers; building heights; interference of development with Luke operations; definitions of major and minor amendments; services to area including water/sewer, APS, and wells; ensuring planning now that would eliminate any need for sound walls; making sure ‘rezone’ is a part of the language of staff reports for all PADs.

 

The applicant addressed the commission regarding meeting with the school district – they are now in agreement about adding a school site near the park site.  District wants a site near park area.  Site will be identified at next meeting.  There is a major retention along pathway system, 100’ wide – retention and community park pocket parks in residential areas and the impact of the final configuration of the 303 will have on the planning; the reference to minimizing job leakage is directly addressing the adopted General Plan; the timeshare may be a possibility; will have a will-serve letter; HOA may share costs of amenities; will provide commission with overall density per acre at next meeting; staff elaborated that the PAD does comply with the GDC; regarding the traffic calming devices, any usage would meet the design standard of the City; school district playing catch up  to the population/residential growth; applicant stated that staff would need to track amount of density available on project as it is built out; there will not be access off parcels to 303; any construction of towers will be discussed with Luke; all buildings will be sprinkled.

 

Staff added that the definition of a major/minor amendment involves cases that are administratively approved vs. bringing it back before commission.  City Attorney Blilie noted this PAD is not in city’s water service area. 

 

Commission further addressed their concern about this project being a gateway to the City and that the City needs to address planning issues now to avoid such things as having to later go in and put in sound walls.  Encouraged staff to think ahead about such issues.

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 6:02 P.M.

 

           

__________________________                                 ________________________________   

Ken Senft, Chairperson                                             Philip A. Testa, Director

Planning and Zoning Commission                              Community Development Department