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Regular Planning and Zoning Commission Meeting Minutes  - March 16, 2004

 

Call to Order:

 

Roll Call:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:30 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, March 16, 2004.  Also in attendance with Chairman Senft were:  Vice Chairperson Jan Blair and Commissioners Dan Morris, Randy Nachtigall, Tony Segarra, and Bob Gonzalez.  There is one vacancy on the commission.

 

Staff Present:  

 

City Attorney, Jeff Blilie; Community Development Director, Phil Testa; Planning Manager, Scott Phillips; and Planner, Grant Penland; Planner, Andy Jochums; and Planner, Stephanie Wilson.

 

Pledge of Allegiance

 

·         Approval of Planning and Zoning Meeting minutes of March 2, 2004 

 

Nachtigall made a motion to approve the March 2, 2004, meeting minutes.  Segarra seconded the motion.  6 yes votes.  1 vacancy.  Motion carried.   

 

PRESENTATION: none

 

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: none

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING: none

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

 

 

·         SP03-289 – Consideration and Action – Site Plan – Walgreens

 

Planner, Jochums, gave the presentation. 

 

General discussion took place regarding: reason behind different styles of parking stalls in parking field; dimensions of drive through lanes; use of a directional sign; location of nearest pharmacy; 25’ drive aisle; size of parking stalls on site; dealing with dead end sidewalk; pedestrian crossing off of corner; screen wall; nice architectural design; site retention; concern over allowing too many drug stores on every corner and how this will impact the City in the future; and landscaping suggested separating curb from sidewalk on access bridges. 

 

Applicant, Bill Johnson, addressed the commission’s concerns.  They were not in favor of changing parking in front of Walgreens.  Using anything other than the 90° parking that is proposed will cause confusion.  Will shorten parking stalls from the proposed 19’ to 18’ (pursuant to municipal code) to give more width to drive aisle.  Drive through will have a directional sign.  Site adheres to all municipal codes regarding landscaping requirements and parking lot/stall requirements.  Applicant agrees to stipulation on dead end sidewalks, screen wall, landscape buffer on access bridges, and the proposed pedestrian crossing.

Commission discussed their concern about the over population of pharmacies.  City Attorney, Blilie reminded commission that the City does not zone for market, that it is ultimately up to City Council to pass an ordinance addressing this.  Need to get it on an agenda to recommend to council.  A workshop is proposed to discuss the issue to bonds to protect the City should these businesses fail.  An item will be added to the agenda for the same evening to be voted on.

 

There were no comments from the public.

 

Morris made a motion to approve Application SP03-289, subject to stipulations a – t (with stipulations q, r, s, and t added – “q) Applicant shall construct a sidewalk connection from Walgreens to Waddell Road near the intersection of Waddell and Reems; r) A screen wall shall be installed per City ordinance to screen parking from Reems and Waddell Roads; s) Sidewalks at entrance drives which do not continue onsite shall be constructed with radius ends; and t) The three entrance drive bridges from the site to Reems shall incorporate a three foot wide landscape area between the sidewalks and the driveways”), attached hereto as Exhibit A.  Nachtigall seconded the motion.  4 yes votes.  2 no votes (Blair, Senft).  1 vacancy.  Motion carried.

 

 

·         SP03-333 – Consideration and Action – Site Plan – Grand Village Phase 5

 

Planner, Penland, gave the presentation.

 

General discussion took place regarding: sidewalk terminations and elimination of driveway.

 

Staff advised commission that the sidewalk terminations will be completed in Phase one.  Also, the driveway was eliminated because the spacing does not meet current planning and design guidelines (2002).

 

There were no comments from the public.

 

Nachtigall made a motion to approve Application SP03-333, subject to stipulations a – n, attached hereto as Exhibit B.  Segarra seconded the motion.  6 yes votes.  1 vacancy.  Motion carried.

 

 

·         SP03-408 – Consideration and Action – Site Plan – Sierra Verde Parcel 5

 

Planner, Penland, gave the presentation.

 

General discussion took place regarding: visitor parking; no letter from Luke; elevations facing Greenway; adding more architectural design to elevations facing Greenway; and floor plan layout of units in relation to garages.

 

Staff addressed commission regarding the parallel parking that will handle visitor parking and that Luke has commented already on the overall project and is leaning towards not addressing the individual site plans unless necessary.  Chairperson Senft would like staff to seek a written response, one way or the other, from Luke on each application they review.

 

Applicant, Peter Veseky with DEI Professional Services addressed the commission.  He suggested adding a stipulation regarding more articulation of features on the sides facing Greenway. Discussion took place regarding floor plan layout.

 

There were no comments from the public.

 

Morris made a motion to approve Application SP03-408, subject to stipulations a – n (with n added “The applicant shall work with staff to modify the right and left elevations facing Greenway in order to provide more architectural detail”), attached hereto as Exhibit C.  Blair seconded the motion.  6 yes votes.  1 vacancy.  Motion carried.

 

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

 

·         CUP03-334 – Consideration and Action – Conditional Use Permit – Goodyear Tire At Surprise Retail Pavilions

 

Planner, Penland, gave the presentation.

 

General discussion took place regarding: overall lack of design; design failing to reflect what was originally proposed; general disapproval of proposed mural element; requesting more information on mural and plans to use original proposal before voting; and screening on bays.

 

Staff agrees with commission to include stipulation for project to stick with original design and to direct applicant to look into using faux fenestration to break up the building – not for advertising.  Landscaping will provide some screening on open bays.  More mature landscaping with canopy variety suggested to provide better screening of bays.

 

Applicant, Peter McQuaid, described how the mural element is to work but said will drop the mural element to satisfy the commission and move the project forward.

 

There were no comments from the public.

 

Morris made a motion to continue Application CUP03-334 to the April 6, 2004, Planning and Zoning Commission meeting.  Blair seconded the motion.  6 yes votes.  1 vacancy.  Motion carried.

 

 

·         ZTA04-045 – Consideration and Action – Zoning Text Amendment – Massage Parlor

 

Planner, Wilson, gave the presentation.  The amendment shall allow for massage establishments in the C-2 zone when affiliated with a medical establishment or beauty / day salon.  This amendment shall also allow for massage establishments to be conditionally permitted in the C-3 zone.

 

General discussion took place regarding: monitoring this ordinance; hours of operation; and definition of ‘affiliated.’

 

Staff addressed the commission.  Monitoring processes in place through police and finance functions.  The intent is that massage establishments are to be affiliated directly with a physician’s office.

 

There were no comments from the public.

 

Nachtigall made a motion to recommend approval of Application ZTA04-045.  Segarra seconded the motion.  6 yes votes.  1 vacancy.  Motion carried.

 

CALL TO THE PUBLIC:

 

No comments from the public.

 

 

CURRENT EVENTS REPORTS:

 

CHAIRPERSON AND COMMISSIONERS: Commissioner Morris wants something done immediately to resolve the traffic congestion on Bell Road.  Director, Testa, suggested a workshop to allow staff to demonstrate what options/schedules regarding the transportation corridors are being discussed.  Randy Overmyer will be invited to a workshop to be scheduled prior to the April 6, 2004, Planning and Zoning Commission meeting.

 

Chairperson Senft would like to request a workshop on creating an ordinance regarding bonding on big box development to protect the City’s interests.

 

 

COMMUNITY DEVELOPMENT DEPARTMENT: none

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 7:50 P.M.

 

           

__________________________                           ________________________________   

Ken Senft, Chairperson                                       Philip A. Testa, Director

Planning and Zoning Commission                        Community Development Department