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Regular Planning and Zoning Commission Meeting Minutes  - February 17, 2004

 

Call to Order:

 

Roll Call:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:30 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, February 17, 2004.  Also in attendance with Chairman Senft were:  Commissioners Dan Morris, Randy Nachtigall, and Tony Segarra. Vice Chairperson Jan Blair and Commissioner Bob Gonzalez were absent. 

 

Staff Present:  

 

City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Planning Manager, Scott Phillips; Planner, Grant Penland; Planner, Andy Jochums; and Planner, James Atkins.

 

Pledge of Allegiance:

 

·         Approval of February 3, 2004, Workshop minutes for Chapters 4 and 5 and Planning and Zoning Meeting minutes of February 3, 2004 

 

Nachtigall made a motion to approve the February 3, 2004, workshop meeting minutes.  Morris seconded the motion.  3 yes votes.  1 abstained (Segarra).  2 absent (Blair and Gonzalez).  1 vacancy.  Morris made a motion to approve the February 3, 2004, regular meeting minutes.  Nachtigall seconded the motion.  3 yes votes.  1 abstained (Segarra).  2 absent (Blair and Gonzalez).  1 vacancy.  Motion carried.    

 

PRESENTATION: none

 

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

 

·         RS02-115 – Consideration and Action – Rural Subdivision – Hendricks Estates Rural Subdivision

 

City Attorney, Blilie, gave a brief presentation.

 

Commissioner Nachtigall met with Clint Mills, Assistant Fire Chief, and he said they could live with the access as is and that the removal of stipulation “i” was satisfactory.

 

Nachtigall made a motion to remove stipulation i from RS02-115, subject to stipulations a – h (with stipulation i removed), attached hereto as Exhibit A.  Morris seconded the motion.  4 yes votes.  2 absent (Blair and Gonzalez).  1 vacancy.  Motion carried.

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING: none

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

 

·         RS02-116 – Consideration and Action – Rural Subdivision – Nelson Acres

 

Planner, Jochums, gave the presentation about the Nelson Acres Rural Subdivision, which is required to make legal a lot that was illegally subdivided in 1995.  Access is via Desert Vista Trail, small flood plain exists in the southern part of the property.

 

No comments from commission or public.

 

Morris made a motion to approve Application RS02-116, subject to stipulations a – f, attached hereto as Exhibit B.  Nachtigall seconded the motion.  4 yes votes.  2 absent (Blair and Gonzalez).  1 vacancy.  Motion carried.

 

·         SP03-298 – Consideration and Action – Site Plan –  Lot 5B at Sun City West Commerce Park

 

Planner, Jochums, gave the presentation.

 

General discussion took place regarding concerns about the single entrance to the complex and planned users/intended use.

 

Staff responded that, as is reflected on the staff report presented for SP03-298, the Fire Department did not have any concerns about the proposed site plan.

 

Director, Testa, stated that in the budget, there is money to complete the access from Dysart to Foxfire.  The design is complete, and construction should begin shortly.

 

J. Joe Diemer, Architect, stated there are no specific users right now.  Some improvements are planned for the interior in the short term.  Anticipate the same uses as the building to the south.  Light industrial type uses.

 

Morris made a motion to approve Application SP03-298, subject to stipulations a – k, attached hereto as Exhibit C.  Nachtigall seconded the motion.  4 yes votes.  2 absent (Blair and Gonzalez).  1 vacancy.  Motion carried.

 

·         SP03-400 – Consideration and Action – Site Plan – Village Inn Restaurant at Grand Village

 

Planner, Penland, gave the presentation.

 

General discussion took place regarding:  dimensions and materials of the awnings; and the light fixtures.

 

Rick Forrestor of Vicorp Restaurants addressed the commission.  The lower awning is complementing the existing look of a backlit awning, and the green awning is fitting in with the green on existing Village Inn restaurants.  The lighting on the lower awning provides a halo effect.  The awning also provides some additional nighttime and daytime visual character to the building.  They project out 16 inches.  Light gauge aluminum frame.  Gives the light the halo effect through the awning. These are small projections, small awnings.

 

Discussion opened to the public.  Martin Rankin, Saguaro View HOA, asked if there is a stipulation on the type of lighting used in the parking lot.  He worried the city is starting to get a lot of light pollution.

 

Planner, Penland, noted that the current lighting plan utilizes the same fixtures used in the remainder of Grand Village.  The applicant added that they are probably cutoff fixtures, directed straight down, including all light fixtures.  There is no upward light emitted directly.

 

The applicant had questions about stipulations h and i.  He didn’t think they are necessary.

The left side elevation, roof mounted mechanical equipment is addressed.  He doesn’t believe it needs to be addressed.  And the noise, he didn’t believe that this needs to be addressed in a stipulation.

 

City Attorney, Blilie, addressed the applicant and advised him that state law indicates that all buildings must comply with state law in terms of sound attenuation.  It’s in the building code.

 

Commissioner Senft wanted staff to move stip h to standard stips.

 

Nachtigall made a motion to approve Application SP03-400, subject to stipulations a – j, attached hereto as Exhibit D.  Segarra seconded the motion.  4 yes votes.  2 absent (Blair and Gonzalez).  1 vacancy.  Motion carried.

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·         PP03-051 – Consideration and Action – Preliminary Plat – Greer Ranch

 

Planner, Atkins, gave the presentation.

 

General discussion took place regarding stipulation l and the 65 ldn.  City Attorney, Blilie, said to remove the stipulation and the map provided indicated where the line was.  Planning Manager, Phillips, added that the project is well within the guidelines on the GDC.

 

Morris made a motion to recommend approval of Application PP03-051, subject to stipulations a – k (with stipulation l removed), attached hereto as Exhibit E.  Nachtigall seconded the motion.  4 yes votes.  2 absent (Blair and Gonzalez).  1 vacancy.  Motion carried.

 

·         PP03-388 – Consideration and Action – Preliminary Plat – Sierra Verde, Parcel 4

 

Planner, Penland, gave the presentation.

 

General discussion took place regarding:  circulation; mail delivery; trash pickup; HOA maintained driveway; visitor parking; distance between the two curb lines; and emergency vehicle access.

 

Planner, Penland, explained that the overall circulation comes from the collector road.  The refuse collection will occur somewhere along the roadway.  The drive access provides rear access to the homes.  The homes also front on pedestrian pathways.  That the HOA will maintain the driveway.

 

Jennifer Ruby, representative of Engle Homes, addressed the commission regarding circulation.  The trash collection will be private collection.  Mail collection will be gang boxes.  Right now we are talking about putting trash pads along the roads, and people would walk their garbage can forward.  We envision either concrete or paver brick slabs.  We will also probably write something into our CCR’s.  As far as visitor parking, the applicant stated there will be parallel parking along the loop road and parking at the club house area.  All units have two car garages.  Any additional residential parking would need to be in visitor parking.  We have split garages and tandem in two garages.

 

Staff addressed the question of the distance between the two curb lines as being 30 feet.  Staff also referred to the Luke correspondence for clarification when questioned about the graduated density concept. 

 

The hearing was opened to the public.  Don Cox, Vice-Mayor, City of Surprise, asked how the flow of traffic up to at the last house will work.  He wondered if the fire truck went up there, would they would have to back out?  Would the garbage trucks?

 

Staff stated that most likely the fire department would fight a fire from the roadway, and not fight the fire from the driveway.  The applicant also stated that they have met with the fire department and the building department to address all of the issues.  That they have actually designed the water system to exceed the requirements so that there are no questions that they are satisfied.

 

Nachtigall made a motion to recommend approval of Application PP03-388, subject to stipulations a – k, attached hereto as Exhibit F.  Morris seconded the motion.  4 yes votes.  2 absent (Blair and Gonzalez).  1 vacancy.  Motion carried.

 

CALL TO THE PUBLIC:

 

No public comment.

 

CURRENT EVENTS REPORTS:

 

COMMISSIONERS:  none

 

COMMUNITY DEVELOPMENT DEPARTMENT: Planning Manager, Phillips, mentioned the two upcoming UDC tours taking place on Feb. 18th and 19th for anyone interested in attending.

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 7:25 P.M.

 

           

__________________________                           ________________________________   

Ken Senft, Chairperson                                       Philip A. Testa, Director

Planning and Zoning Commission                        Community Development Department