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Click here to view minutes for regular Planning and Zoning meeting on January 20, 2004

 

 

MINUTES

 

PLANNING AND ZONING COMMISSION

WORKSHOP

                                                                               

12425 W. BELL ROAD, SUITE D-100

SURPRISE AZ  85374

 

January 20, 2004

5:00 P.M.

 

Call to Order:

Roll call:

 

Chairman Ken Senft called the Planning and Zoning Commission Workshop to order at 5:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, January 20, 2004.  Also in attendance with Chairman Senft were:  Vice Chairperson Jan Blair and Commissioners Mike Woodard and Tony Segarra.  Commissioners Dan Morris, Randy Nachtigall, and Bob Gonzalez were absent. 

 

Staff Present:

 

City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Planning Manager, Scott Phillips; Consultant, Larry Wylie; Planner, James Atkins; and Planner, Penland.

 

Council Members Present:

 

Mayor Shafer, Vice-Mayor Cox, and Council members Martha Bails, Bob Vukanovich and Danny Arismendez.

 

PRESENTATION:

 

Planning Manager, Phillips, gave the presentation.  Staff is continuing the public information and review phase of the implementation of the Surprise Unified Development Code (SUDC).  The SUDC will serve to provide a single, user-friendly ordinance for development projects, as well as updating the existing code to reflect the current development philosophy of the City of Surprise. 

 

Chapter 4 was discussed regarding character patterns and how this level of planning fits with the adopted General Plan and existing zoning.  The character patterns were described in more detail and a character pattern map displayed.  Staff reiterated for the commissioners that the General Plan is the policy document.  The proposed character patterns follow the General Plan.  The proposal is that by City Council adopting the character patterns map as a part of the zoning ordinance, the character pattern level will establish the vision of the City.  In response to a question by commission, staff affirmed that character patterns can be amended as many times as the City Council allows, as long as the proposed zoning is in compliance with the General Plan.  The discussion turned to open spaces.  Open space is designated in General Plan.  The General Plan is policy document.  Open space is not affected by the proposed character patterns. 

 

Staff then offered a comparison of the conventional and traditional concepts.  Traditional: the project is designed with actual users being given first consideration in the planning process; the details of how to make the site function are worked out after.  Usability is primary, unlike the conventional neighborhood pattern.  A lot more connectivity.  Very different land use patterns.  A transportation corridor.  Integration of commercial and residential uses.  More initial thought must be given to how the site must be designed to accommodate the elements.  An identifiable center of the neighborhood.  Seeking a neighborhood ‘scale.’  Walkability needs to be considered.  Larger projects must be broken into smaller more digestible parcels with elements such as neighborhood center; Marley Park is a good example.  Also, somewhat, Surprise Farms.  Very walkable, churches and schools integrated into neighborhood.

 

Elements detailed of a conventional neighborhood included:  pods; seclusion, no connectivity; open space is hidden; and walls.  Connectivity between the different uses is the biggest difference between traditional and conventional.  Primary departure in the character pattern.

 

Director, Testa, emphasized that accepting the character pattern proposal would not cause any disruption to current development.  Areas affected would be future development.  It is a plan to put in place for future growth.  It is an effort by the City to determine a vision prior to development.

 

Character Patterns will offer the commission and City Council a stronger policy statement.  Design quality will be predetermined by the character pattern.  Character patterns give another level of direction for City Council to provide to applicants.  The General Plan designates density.  The character pattern map is policy, once adopted by the City Council, but it relies strictly on the General Plan, another level but without as much detail as zoning.

 

It was noted that the character pattern map is a first draft; that it still needs to be discussed internally; and that it will be brought back in an updated, final form to the commission.

 

Also, the character pattern map, as currently established, does not show Open Space preservation.  Open space is there in the zoning but not apparent on the character pattern map.  Commission suggested the need to show open space designation. 

 

The White Tanks Park boundary and the surrounding planning area were discussed.  Again, staff reiterated that the proposed Special Design character pattern works entirely with the General Plan.  The proposed Special Design character pattern offers a strong policy statement for commission and City Council.  Previously stated direction from City Council involved mention of a possible resort area in the planning area near the White Tanks Park boundary.

 

Regarding land preservation rights, Director, Testa, mentioned pending legislation dealing with state lands, lands preservation, etc. that may have significant impact on local policy.  The overriding goal is to preserving public access to that asset.  Character patterns as proposed gives more direction to staff and the development community prior to application.  It establishes clear direction and expectation. 

 

General discussion took place regarding:  ability to amend once adopted; open space preservation; involvement of outside reviewers; landscaping and buffering; diversity in neighborhoods; larger lots; and impact on density.  Positive feedback on some of the changes the character patterns were proposing.

 

Planning Manager, Phillips, reiterated that feedback is crucial to the process.  He concluded the workshop by asking commissioners to meet with him individually so that he can address any issues, concerns, or questions about the UDC with them.

 

It was noted that there would be another workshop for more discussion on Chapters 4, 5, and 6 scheduled for February 3, 2004, just prior to the regularly scheduled Planning and Zoning Commission meeting. 

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 5:59 P.M.

 

           

__________________________                                ________________________________       

Ken Senft, Chairperson                                                Philip A. Testa, Director

Planning and Zoning Commission                                  Community Development Department

 

 

 

 

MINUTES

 

PLANNING AND ZONING COMMISSION

                                                                               

12425 W. BELL ROAD, SUITE D-100

SURPRISE AZ  85374

REGULAR MEETING

 

January 20, 2004

6:00 P.M.

 

Call to Order:

Roll call:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, January 20, 2004.  Also in attendance with Chairman Senft were:  Vice Chairperson Jan Blair and Commissioners Mike Woodard and Tony Segarra.  Commissioners Dan Morris, Randy Nachtigall, and Bob Gonzalez were absent. 

 

Staff Present:

 

City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Planning Manager, Scott Phillips; Consultant, Larry Wylie; Planner, James Atkins; and Planner, Grant Penland.

 

·        Approval of January 6, 2004, Workshop minutes for Chapters 4, 5, and 6 and Planning and Zoning Meeting minutes of January 6, 2004 

 

Blair made a motion to approve the January 6, 2004, workshop minutes.  Segarra seconded the motion.  4 yes votes.  3 absent (Nachtigall, Morris, and Gonzalez).  Motion carried.    Blair made a motion to approve the January 6, 2004, regular session minutes.  Segarra seconded the motion.  4 yes votes.  3 absent (Nachtigall, Morris, and Gonzalez).  Motion carried.  

 

PRESENTATION:

 

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: n/a

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING: n/a

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: 

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·        PP02-317 – Consideration and Action – Preliminary Plat –  Lancer Parcel at Desert Oasis

 

Planner, Penland, gave the presentation.  An amendment to stipulation l was read into the record:  The finalized refuse collection design within the Public Access Ways will be subject to the approval of the project applicant, Public Works Director, and Community and Economic Development Director.”

 

General discussion took place regarding:  ribbon curbing; rear entry garages; setbacks; drainage; how rear loaded product affects lot sizes; parking issues; phone service issues; lighting issues; school issues; school district to be servicing the area; concerns about a high school facility not be available; discrepancies in summary; confusion caused by errors in project narrative; and location of emergency services.

 

The rear land element offered on some of the product was discussed including ribbon curb, setbacks, and drainage.  A great deal of discussion took place regarding the school situation, including the letter from Dysart School District and the issues addressed therein and Nadaburg School District’s final approval to service the site.  Discussion about who will fund the high school and problems with delaying when it will be available to the public.

 

Cliff Leatherwood, applicant, addressed the concerns of the commission.  Heavy discussion about how and when the school situation, as it is now, evolved.  City Attorney, Blilie, addressed the commission advising them that they cannot hold up a Preliminary Plat on school issues.  The City is not in the school business.  The issue is up to the Dysart and Nadaburg school districts.  Also discussed was parking being available on streets and near garages, definitely within walking distance.  Project is low level lighting area, carriage lights to be used on garages at discretion of homeowner. 

 

There were no public comments.

 

Segarra made a motion to recommend approval of Application PP02-317, subject to stipulations a – m (with stipulation l as amended), attached hereto as Exhibit A.  Blair seconded the motion.  4 yes votes. 3 absent (Nachtigall, Morris, and Gonzalez).  Motion approved.

 

·        Discussion and Consideration –  Surprise Unified Development Code (SUDC), Chapters 1, 2, and 8

 

Planning Manager, Phillips, asked the commission to continue the discussion of UDC Chapters 1, 2, and 8 to the next regularly scheduled Planning and Zoning meeting.  Staff would like to address the HBA comments and update the chapters accordingly.

 

Director, Testa, spoke to the commission regarding HBA’s involvement in the review of the UDC.  A procedural issue is causing some friction.  The HBA feels they should have the right to first refusal.  Staff believes the procedure being used currently – presenting the information first to commission and Council to get their direction and an initial buy-in to concepts - is the best way to handle this process.  That gives staff an opportunity to work out the technical details.  The HBA thinks they should come first.  Staff has gone to great length to encourage all comments and to insure that comments received are considered and incorporated when necessary.  Director, Testa, reminded commission to not vote on anything they aren’t comfortable with.  Staff is available to answer all questions/concerns.  Planning Manager, Phillips, reiterated again that he would like to meet individually with the commissioners to go over the UDC.

 

There were no public comments.

 

Blair made a motion to continue SUDC Chapters, 1, 2, and 8 to the February 3, 2004, meeting.  Woodard seconded the motion.  4 yes votes. 3 absent (Nachtigall, Morris, and Gonzalez).  Motion approved.

 

 

CURRENT EVENTS REPORT

 

CHAIRPERSON AND COMMISSIONERS:  Chairperson Senft mentioned a SmartCode workshop taking place in San Diego.  Staff offered to give commission information on SmartCode.

 

COMMUNITY DEVELOPMENT DIRECTOR:  none

 


ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 7:24 P.M.

 

           

__________________________                    ________________________________       

Ken Senft, Chairperson                                    Philip A. Testa, Director

Planning and Zoning Commission                      Community Development Department