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TUESDAY, DECEMBER 16, 2003 - 5:00 to 6:00 P.M.





Call to Order:

Roll call:


Chairman Ken Senft called the Regular Planning and Zoning Workshop to order at 5:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, December 16, 2003.  Also in attendance with Chairman Senft were:  Commissioners Dan Morris, Mike Woodard, and Randy Nachtigall.  Vice Chairperson Jan Blair and Commissioners Tony Segarra and Bob Gonzales were absent. 


Staff Present:


City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Planning Manager, Scott Phillips; Planner, Desmond McGeough.


Discussion Topic:  SUDC Chapters 1, 2, and 8


Planning Manager, Phillips, gave presentation.  Workshop is to follow up with commission’s review of chapters and consider recommendations.


For Chapter 1 - General Provisions, general discussion took place regarding: having policy including language dealing with existing facilities and upgrades; add language for future revitalization and redevelopment.


For Chapter 2 - General Development Standards, general discussion took place regarding: adding noise attenuation language (traffic mentioned specifically); half streets no longer being allowed; language added to discourage ‘leapfrog’ development with waivers and exceptions available; orderly development; an implementation plan to address projects in the pipeline when ordinance is passed, need a fair and clear process; creating an identifiable character for the City; infrastructure; site plan and design criteria; language addressing horse trails and golf carts; overall community circulation; percentages for open space and recreation facilities; being prepared for the demand on education system in City; emergency services and who pays for/provides for what; and ‘dark sky’ language.


Planning Manager, Phillips, emphasized the role of the Commission and Council in the process of creating an identifiable character for the City.  A character pattern is the layer needed between the general plan and zoning, as in specific character assigned to area.  Chapter 4 will clarify this.  Builds on planning and design guidelines manual.  Communities designed around principles that work, for lasting communities.  There will need to be an implementation plan prepared, including a policy statement outlining dealing with projects on a case-by-case basis.  There is always the opportunity for policy statements to be made through process.  As far as establishing noise attenuation setbacks as a standard, adding horse language to trail systems, and dealing with recreation and open space facilities, staff will consider all the commission’s recommendations and present applicable standards were possible and broaden statements to cover corridor.


The discussion turned to how school sites are classified as open space.  Staff advised commission that if the school site is dedicated, it is counted as open space.  City has a working relationship with Dysart about sharing facilities.  As far as the education system accommodating the growth, staff feels the City currently is handling it well, but federal money needs to catch up with building.  Developers have incentive.  Staff thinks it is a good idea to give incentive for developments.  Fire and emergency services is not stipulated but dealt with on a case-by-case basis for designated site.  Depends on Council directive, fire department master plan to determine what is appropriate.


More discussion regarding half streets no longer being permitted. Commission questioned if there should there be mention of a Dark Sky policy and staff outlined how our standards will achieve dark sky without calling it dark sky.  Ultimately, the direction will come from Council.  The topic is further addressed in other chapters.


For Chapter 8 - Authoritative Bodies, general discussion took place regarding: adding design review board to address future needs; establishing bylaws to make process consistent and uniform; eliminating redundancy; and making four (4) year terms the standard.


City Attorney, Blilie, mentioned that Council is considering this process and that the Council decision will be reflected in the final SUDC version.  He also mentioned the need to add language regarding a Zoning Hearing Officer and Zoning Administration to handle state law requirements.


Planning Manager, Phillips, asked the commission to continue to review and make comments – everything will be considered up to the point of full adoption in July 2004.  Staff recognizes that a big concern of the citizens is the growth that appears to be unmanaged but the SUDC that will manage our growth – with infrastructure, roads, schools, etc. keeping up with the rooftops – while allowing and encouraging creativity and vision of a lasting character for the City.  Addressing a question from commission, Planning Manager, Phillips, noted that the Planning and Design Guidelines Manual is a document employing broad language whereas the SUDC is geared with specific language.  These documents complement each other and one proves to be a check on the other.


There will be opportunity for further comments at the Planning and Zoning meeting on January 6th.  The idea is to gather comments and continue the item to the January 20th meeting for recommendation.




There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the workshop adjourned at 5:55 P.M.



__________________________                    ________________________________       

Ken Senft, Chairperson                                    Philip A. Testa, Director

Planning and Zoning Commission                      Community and Economic Development



POSTED:  12/18/03                                       TIME:  5:00 P.M.



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