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MINUTES

 

PLANNING AND ZONING COMMISSION

                                                                               

12425 W. BELL ROAD, SUITE D-100

SURPRISE AZ  85374

 

REGULAR MEETING

 

December 16, 2003

6:00 P.M.

 

Call to Order:

Roll call:

 

Chairman Ken Senft called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona, 85374, on Tuesday, December 16, 2003.  Also in attendance with Chairman Senft were:  Commissioners Dan Morris, Mike Woodard, and Randy Nachtigall.  Vice Chairperson Jan Blair and Commissioners Tony Segarra and Bob Gonzales were absent. 

 

Staff Present:

 

City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Planning Manager, Scott Phillips; Planner, Desmond McGeough.

 

·        Approval of Planning and Zoning Meeting minutes of December 2, 2003 

 

Nachtigall made a motion to approve the December 2, 2003, minutes.  Woodard seconded the motion.  4 yes votes.  3 absent (Blair, Gonzales, Segarra).  Motion carried.     

 

PRESENTATION:

 

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: n/a

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·        PAD03-110 – CONSIDERATION AND ACTION – PLANNED AREA DEVELOPMENT   PINNACLE PEAK COUNTRY ESTATES

 

Planner McGeough gave the presentation.

 

General discussion took place regarding:  SLID; drainage on and off site; property in flood plain; the sewer and septic system and the five year plan involved; perimeter theme wall issues; view walls; trail system vs. sidewalks; and gated community.

 

SLID language is standardized and the SLID is also addressed in the development agreement.  Drainage on and off site will drain into retention portion on SE portion.  Applicant shall be responsible for providing the CLOMAR/LOMAR necessary to proceed in building process.    The ordinance requires drainage and grading plans before platting.  Stipulating is not necessary.  The five-year plan referred to in the Maricopa County letter will start at the final plat submittal stage.

 

Commissioners voiced concern about the perimeter theme wall and the need to have a design that fits the rural character of the area.  Staff explained the wall plan was conceptual but will take commission recommendations.  Staff did make note that, from a design perspective, it is preferred to keep the form ‘simple’, to avoid ‘dating’ the wall.  View walls and fencing were discussed as options to consider instead of solid walls.   Staff pointed out that view fencing is used on the open spaces.  The impact of expansion of Pinnacle Peak Road discussed.

 

Matt Behrens, spoke on behalf of the project developer.  Wanted to note size of lot and setbacks regarding concern about walls.  Feels area/space will diminish the tunnel affect.  Sidewalks vs. trail.  Design of wall is conceptual only.  Split face wall with character, difficult to illustrate, doesn’t do the design justice.  Entryway monumentation, with multiple elevations.  Also noted, SLID is in development agreement; drainage studies and flood plain issues covered by law; large lot fits character of area and master plan.  Lots have depth of 150 ft., which is a good urban half-acre that will provide character and protect gated community aspect; and active park will maintain open feel.  There are four entry gates and room to navigate, if necessary.  Commissioner Nachtigall discussed gated communities with the Fire Department and the City is doing everything right as far as providing access. 

 

There were no public comments.

 

Morris made a motion to recommend approval of Application PAD03-110, subject to stipulations a – s (with r – applicant shall apply for CLOMR/LOMR through the CLOMR/LOMR process, and s - perimeter wall shall consist of more substantial stone pilasters, which shall include some additional banding and/or cap features with the pilasters occurring approximately every two hundred (200) feet added), attached hereto as Exhibit A.  Nachtigall seconded the motion.  4 yes votes. 3 absent (Blair, Gonzales, and Segarra).  Motion approved.

 

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:  n/a

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·        PP03-331 – CONSIDERATION AND ACTION – PRELIMINARY PLAT – SURPRISE FARMS, PHASE 3

 

Planner McGeough gave the presentation.

 

General discussion took place regarding:  small lots; being bound by dated PADs; and mention of sample Luke letter.

 

Community and Economic Development Director, Testa, noted for the commission that the smaller lots are allowed in the zoning as vested in this PAD but language will be included in the updated SUDC protecting the length of time a PAD can go unacted upon.  Staff will provide a copy of the letter Commissioner Morris was questioning.  Staff reiterated it’s aggressive notification policy in regards to Luke.

 

There were no public comments.

 

Nachticall made a motion to recommend approval of Application PP03-331, subject to stipulations a – h, attached hereto as Exhibit B.  Woodard seconded the motion.  4 yes votes. 3 absent (Blair, Gonzales, and Segarra).  Motion approved.

 

CURRENT EVENTS REPORT

 

CHAIRPERSON AND COMMISSIONERS:  Commissioner Woodard noted he would like to have a workshop on alternative surfaces for large parking spaces.  Staff to contact company and request a presentation.

 

COMMUNITY DEVELOPMENT DIRECTOR:  Director, Testa, noted the joint workshop scheduled for January 15th at 6:30 pm regarding the application by Suburban Lands/ Cactus Lane Ranch.  The process will require a GPA and PAD.

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Ken Senft declared the meeting adjourned at 7:15 P.M.

 

           

__________________________              ________________________________           

Ken Senft, Chairperson                                Philip A. Testa, Director

Planning and Zoning Commission                    Community and Economic Developmen

 

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