AND ZONING COMMISSION
12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
December 2, 2003
Call to Order:
Senft called the Regular Planning and Zoning Commission Meeting to
order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite
D-100, Surprise, Arizona, 85374, on Tuesday, December 2, 2003. Also in attendance with Chairman Senft
were: Vice Chairperson Jan Blair and
Commissioners Tony Segarra, Bob Gonzales, and Randy Nachtigall. Commissioners Dan Morris and Mike Woodard
Jeff Blilie; Planning Manager, Scott Phillips; Planner, Desmond McGeough.
Approval of Planning
and Zoning Meeting minutes of November 18, 2003
Blair made a motion to approve the November 18, 2003,
minutes. Nachtigall seconded the
motion. 4 yes votes. 3 absent (Morris, Woodard, Segarra –
Commissioner Segarra joined the meeting directly after the vote on the
minutes). Motion carried.
REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:
· SP03-076 – Consideration and Action – Site Plan – Bell Road West RV Sales
Manager, Phillips, gave the presentation.
discussion took place regarding resolving the access issue with the
neighboring property; traffic congestion and safety issues; condemnation;
amount of customer generated traffic, including delivery of vehicles;
possibility of deceleration lane; traffic signal; who pays for what and how
much of the cost will the City be responsible for; timing of construction;
and the sidewalk.
Manager, Phillips, advised the commission that staff was recommending
approval of the site plan, noting the applicant has moved forward in good
faith and cooperated and should not be held up by elements, such as the
neighboring property not cooperating, that are beyond his control. Also, the rezone for this property, on the
schedule to go before the Council, is use specific. Addressing the discussion of condemnation, Planning Manager,
Phillips, noted that process could take years to accomplish and reiterated
again that the application should not be stalled, that the applicant had
fully cooperated and moved forward in good faith. Issues such as improvement costs would have to be reviewed and
approved by the Council.
applicant, was available for discussion, as was Paul Van Loo, owner of Van’s
RV Sales. Mr. Dupont worried his
property was going to be rendered useless because of the access issue off of
Bell Road. Mr. Dupont responded to
commission’s questions about customer traffic, noting that his business would
not generate the type of traffic that should add to the congestion on Bell
Road in any major way.
Paul Van Loo,
noted that he would be willing to cooperate with the City once he could
understand exactly what the City expected.
He mentioned selling property to the City, the need to ‘fix’ the
traffic signal, and the possibility of the deceleration lane. Agreed that a combination of the
deceleration lane and traffic signal would greatly enhance the level of
safety in this situation as with any traffic attempting to turn off of Bell
Road. A shared entrance and left hand
lane was proposed.
Bob Maki, agreed that steps need to be taken to make the corridor as safe as
possible. He would like the full
depth of the property to be made available; that the City is seeking a
long-term solution to the Rose Garden area.
11662 Pincushion Ct, addressed the ‘flipping’ of the original site plan and
how, in light of the changes discussed, this may have to be reversed to
work. Larry Dupont, applicant, stated
that things will need to be reconfigured.
Mr. Tuttle also issued kudos to city staff for being an example of
‘government that listened and took action’ on behalf of the citizens.
read into the record by City Attorney, Blilie:
Stipulation r :
The applicant shall be responsible for constructing, or paying for the
construction of, the eastbound deceleration lane at Bell Road and Coyote
Lakes Parkway, including the relocation of the existing pole.
Stipulation s :
The applicant shall be responsible for constructing, or paying for the
construction of, the half street improvements along the east side of the
property from Bell Road, south approximately one hundred (100) feet.
Stipulation t :
The applicant may defer constructing the sidewalk until the deceleration lane
Stipulation u :
The applicant shall be responsible for paying one-half (1/2) of all costs to improve
the traffic signal at Bell Road and Coyote Lakes Parkway.
made a motion to approve Application SP03-076,
subject to stipulations a – u (with r, s, t, and u added), attached hereto as
Exhibit A. Gonzales seconded
the motion. 5 yes votes. 2 absent
(Morris and Woodard). Motion
REGULAR ITEMS REQUIRING A PUBLIC HEARING: n/a
REGULAR ITEMS NOT REQUIRING A PUBLIC
REGULAR ITEMS REQUIRING A PUBLIC HEARING:
· PAD03-110 – CONSIDERATION AND ACTION – PLANNED AREA
DEVELOPMENT – PINNACLE PEAK
gave the presentation, stating the applicant had requested a continuance on
this item to the December 16th meeting. Meanwhile, staff wanted to take advantage of the meeting to
field any major concerns the commission may have about the PAD.
discussion took place regarding the construction and materials of the gate of
the gated community; possibility of discouraging the water feature,
encouraging, instead, desert landscaping at the entrance; the meandering
trails; water and sewer service provider; width of horse trails; Pinnacle
Peak Road being identified as a major arterial; and the school district.
up to the public. Councilman Don Cox,
17337 Peggy Lane, had questions about the water and sewer services, noted on
the staff report as being provided by the City of Surprise.
Blilie, noted that the project is in the City of Surprise water and sewer
service area. The developer has
entered into a preannexation development agreement that addresses the water
and sewer services. Until such time
that the services are available, the developer is seeking approval from
Maricopa County to use a septic system for each individual lot while
constructing a full sewer interceptor system that will eventually connect to
the regional sewer treatment plant.
They will be paying a proportionate share of the costs of connecting
the interceptors to the regional sewer treatment plant. Once the treatment plant comes on line, the
developer will be responsible for disconnecting each lot and properly
eliminating, per state law, all septic tanks. Total is 561 lots. Maricopa County Environmental Services
will only allow a 65% build out before a ‘wet’ sewer connection is available.
Homeowner will be responsible for
costs to connection. Wells will be
used for water, possibly using the Desert Oasis well for storage and
distribution. Staff had, prior to
bringing it before Commission, investigated the concerns voiced by
Commissioner Gonzales regarding septic tanks and what Maricopa County will
allow. Maricopa County does permit
septic tanks to be used on R1-18 lots granted that connections are provided
within a certain time and that subdivision build-out doesn’t exceed a certain
percentage. Planner McGeough to
provide a copy of the letter from Maricopa County regarding this issue. Approval ultimately has to come from
Maricopa County. Staff will be also
be meeting with applicant to discuss issues such as the status of Pinnacle
Peak Road and how the horse trails may impact that.
made a motion to continue Application PAD03-110
to the December 16, 2003, Planning and Zoning meeting. Gonzales seconded the motion. 5 yes votes. 2 absent (Morris and
Woodard). Motion approved.
CURRENT EVENTS REPORT
COMMISSIONERS: Chairperson Senft
asked commissioners for any feedback/developments in their assigned “areas of
expertise” before the 3rd Wednesday of December for his Economic
DEVELOPMENT DIRECTOR: none
There was no further business.
On a motion duly made and seconded, Chairperson Ken Senft declared the
meeting adjourned at 7:15 P.M.