COMMUNITY & RECREATION SERVICES
ADVISORY BOARD MEETING
NOVEMBER 18, 2003 @ 5:30 P.M.
DRAFT – PENDING ADVISORY BOARD APPROVAL
Roll
Call: Representatives present were:
Voting Members: Trent
Renner – Chairman, Wayne Tuner – Vice-Chairman, Vanessa Goodrich, Lorraine
Esman, Cliff Elkins and Jack Hitchcock
Absent: Cliff
Elkins
Non-Voting Members: Mark
Coronado – Ex-Officio
City Staff:Community
and Recreation Services Staff: Mark Coronado – Director, Melissa Miller,
Recreation Manager, Shelly Neidhardt – Management Assistant
Guests: Leslie
Dornfeld, Rick Merrick and Philip Hansen
Residents:None
Call
to Order: The meeting was called to
order at 5:30 P.M.
Regular
Agenda
1)
Action to Approve the September 30, 2003 meeting
minutes
Trent
Renner made the motion to approve the minutes of the September 30, 2003
meeting. Wayne Turner approved the motion and Jack Hitch seconded.
2)
Program Update
Melissa Miller reported that the T- Ball and
Volleyball programs have began.
Approximately 200 youth registered for T-Ball and 150 youth registered
for Volleyball this Fall. Registration
is underway for Basketball and staff is preparing for the January baseball
registration. Mark Coronado provided a
brief update on the number of library materials that are checked out of the
Library. On average 35% of the
collection is checked out.
3)
Parks and Recreation Advisory Board Report
Trent Renner reported that he has heard only good
reports from the Community regarding recreation in the City of Surprise.
4)
Community Park Construction Update
Mark Coronado reported that a contract in the
amount of $562,700 with 3DI had been approved by Council at the November 13th
Council Meeting to construct sand volleyball, basketball, tennis courts, and
ramada lighting as well as an ADA accessible angler access/stocking dock to be
built at the lake. The Council also
approved a grant from the Arizona Game and Fish Department that provides up to
$38,000 to supplement the construction of the dock. A park dedication shall be held in January.
5)
Public Swimming Facility Update
Mark reported that Versar had been selected by the
review committee as the architectural design contractor for the Public Swimming
Facility located in the original townsite.
The $1.4 million project is projected to be complete in July 2004. A contract would be sent to Council in
December for consideration and action to approve the contract.
6)
Club Team Sports Discussion
Mark reported that organizations have approached
the City regarding Club Team Sports. Staff
would like to establish an intermediate sports program in partnership with the
school district for youth.
7)
Update on Impact Fees/Master Plan
Mark Coronado reported that a final decision had
not been made regarding future funding for the Parks and Recreation park and
open space development. A report would
be given at the next meeting of the Board.
Rick Merrick presented the Surprise Open Space Plan
Financial Analysis as drafted by Elliott D Pollack & Co. as part of the
Parks and Recreation Master Plan. HDR
consultant Leslie Dornfeld and Mr. Merrick answered questions from the
board. The Board will revisit the
Analysis at a later meeting.
8)
Surprise Party Update
Mark reported that the Surprise Party would be held
on December 6 & 7 at the Recreation Campus and provided an overview of the
event. Staff would send invitations to
the Board within the next few weeks.
9)
Sierra Verde Land Donation
Mark provided a brief history of the Sierra Verde
Land Donation. Following the
discussion, Trent Renner moved to proceed with the acceptance of the land
donation for a Public Safety Park.
Wayne Turner seconded. A
unanimous vote followed to approve.
10)
Consideration and Action to approve the Draft of the
Surprise Recreation Campus Rules, Regulations, Usage Policies and Procedures.
Following review of the Surprise Campus Rules,
Regulations, Usage Policies and Procedures draft document, Jack Hitchcock moved
to approve the document. Trent Renner
seconded. A unanimous vote followed to
approve.
11)
Open Discussion
The Board discussed continued membership of the
Board. The three members with one- year
terms confirmed that they would be willing to serve on the Board for an
additional two-year term. Mark Coronado
added that he would consult with the City’s legal department to determine the
process for reappointment of Board members Trent Renner, Lorraine Esman, and
Jack Hitchcock all agreed to an additional two-year term
12)
Adjournment
The meeting of the Board adjourned at 7:00 PM
