AND ZONING COMMISSION
12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
October 21, 2003
Call to Order:
Senft called the Regular Planning and Zoning Commission Meeting to order
at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100,
Surprise, Arizona, 85374, on Tuesday, October 21, 2003. Also in attendance with Chairman Ken
Senft were: Vice Chairperson Jan
Blair and Commissioners Dan Morris, Tony Segarra, and Mike Woodard. Commissioners Bob Gonzales and Randy
Nachtigall were absent.
Jeff Blilie; Community and Economic Development Director, Phil Testa;
Planning Manager, Scott Phillips; Planner, James Atkins.
Approval of Planning
and Zoning Meeting minutes of October 7, 2003
Woodard made a motion to approve the October 7, 2003,
minutes. Segarra seconded the
motion. 5 yes votes. 2 absent (Gonzales and Nachtigall). Motion carried.
ITEMS NOT REQUIRING A PUBLIC HEARING: n/a
ITEMS REQUIRING A PUBLIC HEARING: n/a
ITEMS NOT REQUIRING A PUBLIC HEARING:
ITEMS REQUIRING A PUBLIC HEARING:
PP03-157 – Consideration
and Action – Preliminary Plat – Sarah Ann Ranch
Planner Atkins gave the
presentation, specifically noting the citrus tree buffer, the linear park,
lots fronting on open space for natural surveillance, and that the
preliminary plat is fully compliant with the PAD.
General discussion took
place regarding water retention areas; the crossover and trail system; issue
with longer block lanes; orientation of the homes not incorporating view of
the White Tanks; how this decision works with the Planning and Design
Guidelines; measures taken to avoid garage dominance architecture; the
‘football’ shaped landscape median with decorative paving and traffic calming
measures; clarification of narrative regarding “clear view of the White Tank
Mountains”; corner lot dimensions; setbacks; HOA responsibilities; dedication
of the school site; Waddell to Cactus; and width of 175th Ave.
Planner, Atkins, responded
to several of the issues addressed by the commission. The courts and play area will be set up
above the retention line and the open space to the south is the retention
area; how the specific and, at times, repeated details of the staff report
were to make a point about how the site adhered to the Planning and Design
Guidelines; that the collector street runs east/west, providing a clear view
of the White Tanks;
The applicant, Dave
McGuire, addressed the commission. He
is proud of his product and how it embodies a lot of what is asked of by the
Planning and Design Guidelines. The
development saved the citrus trees – a young grove, drip irrigated, providing
a great buffer and a great transition to the area. The design is purposefully careful about wall placement and
wall design – wanting to keep an open feel to the area. The north/south orientation is what the
buyer wants. Wanting to work with
that fact while maximizing the distance view of the White Tanks, the roadways
were designed to provide view corridors of the mountains. Thought this as the best way to achieve
guidelines goal. Also worked to make
an attractive and safe site for pedestrian usage, utilizing traffic calming
Issues with sidewalks and
corner lots were discussed and staff maintained dimensions were appropriate
for usage and the city’s desire to minimize garage dominance, citing some
conflict between old and new requirements, but assured the commission that
these product elements meet the intent of the Planning and Design Guidelines.
Phillips, noted that the donated school site counts in the amount of open space
(23%) the project got credit for; without the school site is 18%.
The discussion turned to
HOAs and their responsibility to the development. CCRs will have to be crafted carefully to provide for
maintenance of grove areas. City Attorney, Blilie, noted that the city
doesn’t have any involvement with CCRs.
The hope is each development will have a continued vested interest in
Regarding the width of 175th
Ave – dimensions include a 14 ft. median and two twenty-foot traffic
lanes, including a bike lane.
There were no public comments.
Stipulations as follows: m (amended) – The applicant shall have
entered into a development agreement with the City prior to the City Council reviewing
this Preliminary Plat; n (added) – The applicant shall insure that all corner
lots are fully compliant with the requirements of the Design List B
(Engineering), list number B; o (added) - The cross section, as depicted for
Waddell Road, shall be amended to conform with the major arterial cross
sections contained in the Planning and Design Guidelines. Waddell needs to be constructed to meet
major arterial standards; and p (added) - Pavement within the “football”
shall be constructed with a traffic calming material.
Blair made a
motion to recommend approval of Application PP03-157, subject to stipulations a – p (with stipulations m amended, and n, o,
p added), attached hereto as Exhibit A. Segarra seconded the motion.
5 yes votes. 2 absent (Gonzales
and Nachtigall). Motion approved.
OPEN CALL TO
There were no public comments.
CURRENT EVENTS REPORT:
Chairperson and Commissioners:
noted that the commissioners would be meeting, regarding the GPA hearings, on
November 12th and the 18th, in addition to the
regularly scheduled commission meeting on November 4th. Details of the GPA public hearings were
emailed to the commission.
requested that all commissioners be made members of the APA.
Commissioner Senft handed
out copies of Planning and Zoning Report.
He advised the members that this report is due on the third Wednesday
of the month and that he will be providing them with this report and asked
that any comments be forwarded to him by the 2nd Wednesday of the
month so they can be incorporated into the report.
The commission welcomed
the City’s newest addition to the legal department, Attorney Carla
Bastien. She will be sitting in on
the Planning and Zoning Commission meetings.
The commission extended
their congratulations to James Atkins for the APA award he received for the
Home Product Design Guidelines.
Community and Economic Development Director: Director,
Testa, passed out a pamphlet from the AZ Dept. of Commerce for the 2003
Annual Boards and Commissions Conference scheduled to take place on Friday,
December 5, 2003. He would like to
encourage all commissioners to attend this conference. He also reminded the commission of the
Joint Workshop to be held on October 30th. Although the City Council will be the
presiding body, he encouraged all commissioners to plan on attending this
meeting. Director, Testa, again stressed the significant impact of the General
Plan Amendments and encouraged commission to contact staff with any questions
A viewing and discussion
of the video “Making Sense of Place” to take place, Wednesday, October 22nd. The City is a co-sponsor. The video addresses the issue of urban sprawl.
The intent is to be thought provoking, introducing a philosophy for growth –
overall, a good discussion to spark thought about future development in
Surprise. Anyone interested in
attending is asked to RSVP.
There was no further business.
On a motion duly made and seconded, Chairperson Ken Senft declared the
meeting adjourned at 7:20 P.M.
Zoning Commission Community
and Economic Development