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PLANNING & ZONING COMMISSION
MINUTES
12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
REGULAR MEETING
January 16, 2001
7:00 P.M.
I. CALL TO ORDER:
Chairman Cox called the meeting to order at 7 p.m.
II. ROLL CALL:
MEMBERS PRESENT: Chairman Carl Cox, Vice Chairman Karen Creighton,
Commissioner Ken Senft, Commissioner Robert Gonzales, Commissioner Dan Morris, and Commissioner Tony Segarra.
STAFF PRESENT: Interim Director of Community Development John
Guenther, Deputy City Attorney Ted Mariscal, Senior Planner Scott
Phillips, Planner Desmond McGeough, Planner Jim Atkins, Planner Grant
Penland, Administrative Assistant Jenifer O’Melia.
III. APPROVAL OF MINUTES:
Minutes of the January 2, 2001 regular meeting were approved.
IV. WITHDRAWALS AND CONTINUANCES:
V. NEW BUSINESS:
A-1. Public Hearing – Application CUP00-170
Arizona Public Service Company on behalf of Flood Control District of
Maricopa County, property owner is requesting consideration and action
on a Conditional Use Permit for an electric substation located on the
south side of Deer Valley Road and west of Grand Avenue. (McMicken Electrical Substation)
Planner Penland made a presentation for Application CUP00-170.
Commissioner Morris had concerns in regards to the maintenance road and the purpose of the gate without fencing around it.
SPEAKER: Mike DeWitt of Arizona Public Service Company, stated the
road to the south is maintenance access that was requested by Flood
Control District. He also stated that the gate is to limit vehicular
access.
Commissioner Creighton had concerns regarding what kind of retention
for the project.
SPEAKER: Mike DeWitt stated that inside the perimeter wall it is a
zero discharge site, the storm water retention basin is located at the
backside of the project and then they use percolation.
Commissioner Senft had concerns in regards to the lighting being below
the wall.
SPEAKER: Mike DeWitt stated it is intended for safety reasons and the
lights are angled.
Commissioner Morris wanted to know if the applicant could possibly
articulate the elevation between the two gates.
SPEAKER: Mike DeWitt stated that they could accommodate and change the
elevation.
Commissioner Senft had concerns with the equipment being higher than
the wall.
SPEAKER: Mike DeWitt stated that you can see portions of equipment but
most of the equipment is below the wall.
Chairman Cox opened the hearing to the public. There were no questions
or comments for the public. Chairman Cox closed the hearing to the
public.
A-2. Consideration and action on Application CUP00-170
Arizona Public Service Company on behalf of Flood Control District of
Maricopa County, property owner is requesting consideration and action
on a Conditional Use Permit for an electric substation. (Staff Recommendation - Approval)
Commissioner Morris made a motion to approve Application CUP00-170,
subject to stipulations a – h attached hereto as Exhibit A.
Commissioner Creighton seconded the motion.
Motion passed. 6 Yeas, 0 Nays and 1 Absent.
B-1. Public Hearing – Application FP00-176
Richard Schwartz of Stanley Consultants, Inc. on behalf of Del Webb
Home Construction Inc., property owner is requesting consideration and
action on a Final Plat for a subdivision to be known as Sun City Grand
– Palm View, located west of Loop 303 in the southwest portion of Sun
City Grand. (Sun City Grand - Palm View)
Planner McGeough made a presentation for Application FP00-176.
Commissioner Creighton commented in regards to the commenting
jurisdiction, Maricopa Water District sent comments, but the
Commissioner’s did not receive the comments.
Planner McGeough stated that he did receive comments from the Maricopa
Water District, stating that they are within the water district, and they will be impacted.
Chairman Cox opened the hearing to the public. There were no questions
or comments from the public. Chairman Cox closed the hearing to the
public.
B-2. Consideration and action on Application FP00-176
Richard Schwartz of Stanley Consultants, Inc. on behalf of Del Webb
Home Construction Inc., property owner is requesting consideration and
action on a Final Plat for a subdivision to be known as Sun City Grand
– Palm View. (Staff Recommendation - Approval)
Commissioner Creighton made a motion to approve Application FP00-176,
subject to stipulations a - h attached hereto as Exhibit B.
ommissioner Segarra seconded the motion.
Motion passed. 6 Yeas, 0 Nays, and 1 Absent.
C-1. Public Hearing – Application CUP00-169
Floyd Ervin on behalf of Hicks Investments Unlimited, property owner is
requesting consideration and action on a Conditional Use Permit for a
mini-storage facility located at 15701 N. Reems Road. (Surprise Mini-Storage)
Planner Atkins made a presentation for Application CUP00-169.
Commissioner Segarra had concerns regarding item numbers 20 and 21 on the staff report.
Planner Atkins stated that those comments were made by the Engineering Department and the Water Resource Department, and that construction
cannot take place until water and sewer are available to the site.
Commissioner Creighton had concerns about the zoning being C-2 and
having residential on the site.
Planner Atkins explained that part of the ordinance for a conditional
use permit in a C-2 zone, a manager’s apartment, is permitable.
Commissioner Morris had concerns about the small amount of landscaping
on the site. He also had concerns with the water flow on the site.
Planner Atkins stated that the way the site is positioned, the majority
of the property is not viewable from right a ways.
SPEAKER: Don Cramer, of Don Cramer Architects 707 W. Missouri Ave,
stated the water flow from the roof flows to the inside, and there is
retention around the perimeter and accommodating a 100- year/ two-hour duration storm.
Commissioner Creighton had concerns regarding the landscaping being at
only 12% of the site when, the requirement is at least 15%.
SPEAKER: Don Cramer stated the landscaping is a problem if they need
to add more landscaping.
Chairman Cox wanted to know if the staff had an idea when the water
extension will be in place for this site. He also had concerns with
stipulation c on the staff report in regards to the applicant being
allowed to have combustible materials on the property without proper
fire protection.
Deputy City Attorney Ted Mariscal stated there will be a well located
by this project and the water distribution lines have not been
constructed yet on Reems Road.
Interim Director of Community Development John Guenther stated that the applicant must provide adequate fire protection before any combustible
material is stored on the site.
Commissioner Morris had concerns since the commission has not seen
engineer retention plan or a grading plan, and he feels the retention
is not adequate for this site.
SPEAKER: Don Cramer stated that they will make water run uphill
because the drive-ways will have a concrete valley gutter, then go to a
catch basin and have the water go underneath the buildings.
Planner Atkins stated that the Engineering Department had no issues
with the engineering plans.
Commissioner Morris had concern with the concrete wall blocks and the
wall is not articulated which makes it a poor neighbor to the
surrounding areas.
SPEAKER: Don Cramer stated that the wall makes a good buffer for
residential by keeping noise and light out of the residential area.
Commissioner Morris recommends this application be tabled.
Commissioner Creighton stated that she felt this project also needs
more work.
Chairman Cox opened the hearing to the public. There were no questions
or comments from the public. Chairman Cox closed the hearing to the
public.
Commissioner Senft had concerns regarding security on the site.
SPEAKER: Don Cramer stated that yes there is security cameras and
security lights around the inside of the project.
C-2. Consideration and action on Application CUP00-169
Floyd Ervin on behalf of Hicks Investments Unlimited, property owner is
requesting consideration and action on a Conditional Use Permit for a
mini-storage facility. (Staff Recommendation - Approval)
Commissioner Morris made a motion to table Application CUP00-169.
Commissioner Creighton seconded the motion.
Motion passed. 6 Yeas, 0 Nays, and 1 Absent.
D-1. Public Hearing – Application CUP00-134
Ron Harris of Architekton on behalf of Equilon Enterprises, L.L.C.,
property owner is requesting consideration and action on a Conditional
Use Permit for a retail facility located on the southeast corner of
Bell Road and Litchfield Road. (Texaco Starmart)
Planner McGeough made a presentation for Application CUP00-134.
Chairman Cox had a concern regarding the additional landscaping.
Planner McGeough stated the applicant was providing twenty-four and
thirty-six inch box trees, which exceeds city requirement for street
trees, and mature pine trees on Bell Road would be retained.
Commissioner Morris had a concern regarding the car wash building
elevation being plain. He also had a concern with the sidewalk
approach from Bell Road with regard to the handicap sidewalk and
walkway. Additionally, he had concerns with the monument signage for
gas prices.
SPEAKER: Greg Lambright of Architekon, 398 S. Mill Ave, stated
that the building is small and has latticework on the backside of the
building, and the elements are tied together with the full site. He
stated the walkway is not on their property.
Planner McGeough stated that the monument sign is part of the sign
package and does not come before commission.
Commissioner Creighton requested amendment to stipulation k –
addressing commissions concerns on the master sign program.
Interim Director of Community Development John Guenther stated that the stipulation should state that: any changes to the master sign program
must go before the Planning and Zoning Commission.
Commissioner Morris had concerns regarding the pay phone, air and water units which are not located in a convenient location. He also had
concerns with the parking stall on the side being to close to the
sidewalk and would like to see at least a foot wider.
SPEAKER: Greg Lambright stated the site is designed for motor
vehicles, but the applicant will move it next to the refuge enclosure.
Planner McGeough stated he will add a stipulation that states: any
parking stall adjacent to a curb shall be a minimum of ten feet and
screen wall should be two foot back of that.
SPEAKER: Greg Lambright stated that they would like to shorten the
spaces to allow the front end of the car to overhang and use high
quality curbing.
Commissioner Morris had concerns with the three-foot wall that the car
height and the wall is the same height. He would like the applicant to
lower the retention basin to bring the wall down.
SPEAKER: Greg Lambright stated that they will lower the retention
basin.
Deputy City Ted Mariscal stated there are two easements on the front
portion of the property and one is to Citizens and one is to a public
utilities easement, such revisions to the retention basin would need to
be approved through the City engineer.
Planner McGeough stated he would like to add stipulation q to the staff
report, stating the applicant shall submit a revised sight plan
reflecting a six-foot water easement south of Bell Road right away.
Commissioner Senft wanted to know hours of operation. He also had
concerns with traffic flow being congested.
SPEAKER: Greg Lambright stated that the convenient store is open
twenty-four hours and Popeye’s restaurant is open 10 a.m. to 10 p.m.
He stated that they have traffic studies that show the car wash does
not affect traffic, and the single stack pumps make maneuvering easier
through the area. He also wanted to possibly change stipulation H. He
wants to change the recessed light fixtures to make them surface
mounted with a flat lenses so that there is no horizontal transmission
of light.
Planner McGeough stated that the use of the lights might meet the
intent of the stipulation, if it is shielded on the sides and is only
directed downwards. Staff would need to analyze the fixture request.
Commissioner Senft wanted to know how much seating there is for the
restaurant, and is concerned with the traffic flow.
SPEKAER: Greg Lambright stated that there are approximately
thirty-five seats inside. He stated that they are testing out being
able to order meals right at the pump.
Commissioner Gonzales wanted to know if the applicant is offering
diesel fuel at the pumps and the location of these pumps.
SPEAKER: Greg Lambright stated they would be offering diesel fuel for
small vehicles.
Commissioner Gonzales had concerns with having diesel fuel and the
numerous motor homes and trucks that will be fueling up at the pumps
making the traffic congested. He suggested that the applicant use the
two outside pumps.
SPEAKER: Greg Lambright stated they would put the two diesel pumps at
the two westerly pumps.
Chairman Cox opened the hearing to the public.
SPEAKER: Lyle Rice 14342 W. Shawnee Trail, stated that he is excited
about the Texaco being R.V. friendly.
Chairman Cox closed the hearing to the public.
Commissioner Senft wanted to know if this site has security cameras.
SPEAKER: Greg Lambright confirmed that there is security cameras on
site. He also stated that they would angle the two diesel pumps to
make sure there is enough clearance.
D-2. Consideration and action on Application CUP00-134
Ron Harris of Architekton on behalf of Equilon Enterprises, L.L.C.,
property owner is requesting consideration and action on a Conditional
Use Permit for a retail facility. (Staff Recommendation - Approval)
Commissioner Morris made a motion to approve Application CUP00-134,
subject to stipulations a – r attached hereto as Exhibit C.
Commissioner Gonzales seconded the motion.
Motion passed. 6 Yeas, 0 Nays, and 1 Absent.
VI. COMMENTS FROM THE FLOOR ON NON-AGENDA ITEMS:
VII. REPORT FROM PLANNING AND ZONING DEPARTMENT:
VIII. REPORT FROM PLANNING AND ZONING COMMISSION:
Commissioner Segarra stated his concern regarding the amount of gas
stations the City of Surprise is going to allow.
IX. ADJOURNMENT:
There was no further business. On a motion duly made and seconded.
Chairman Cox declared the meeting adjourned at 9:10.
Carl Cox, Chairman
Planning and Zoning Commission
John Guenther, Interim director
Community Development
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