View Other Items in this Archive | View All Archives | Printable Version

PLANNING & ZONING COMMISSION
MINUTES

12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
REGULAR MEETING
January 16, 2001
7:00 P.M.

I. CALL TO ORDER: 

Chairman Cox called the meeting to order at 7 p.m.

II. ROLL CALL: 

MEMBERS PRESENT: Chairman Carl Cox, Vice Chairman Karen Creighton, 
Commissioner Ken Senft, Commissioner Robert Gonzales, Commissioner Dan Morris, and Commissioner Tony Segarra.

STAFF PRESENT: Interim Director of Community Development John 
Guenther, Deputy City Attorney Ted Mariscal, Senior Planner Scott 
Phillips, Planner Desmond McGeough, Planner Jim Atkins, Planner Grant 
Penland, Administrative Assistant Jenifer O’Melia.

III. APPROVAL OF MINUTES:
Minutes of the January 2, 2001 regular meeting were approved.

IV. WITHDRAWALS AND CONTINUANCES: 

V. NEW BUSINESS:

A-1. Public Hearing – Application CUP00-170
Arizona Public Service Company on behalf of Flood Control District of 
Maricopa County, property owner is requesting consideration and action 
on a Conditional Use Permit for an electric substation located on the 
south side of Deer Valley Road and west of Grand Avenue. (McMicken Electrical Substation)

Planner Penland made a presentation for Application CUP00-170.

Commissioner Morris had concerns in regards to the maintenance road and the purpose of the gate without fencing around it. 

SPEAKER: Mike DeWitt of Arizona Public Service Company, stated the 
road to the south is maintenance access that was requested by Flood 
Control District. He also stated that the gate is to limit vehicular 
access.

Commissioner Creighton had concerns regarding what kind of retention 
for the project.

SPEAKER: Mike DeWitt stated that inside the perimeter wall it is a 
zero discharge site, the storm water retention basin is located at the 
backside of the project and then they use percolation.

Commissioner Senft had concerns in regards to the lighting being below 
the wall.

SPEAKER: Mike DeWitt stated it is intended for safety reasons and the 
lights are angled.

Commissioner Morris wanted to know if the applicant could possibly 
articulate the elevation between the two gates.

SPEAKER: Mike DeWitt stated that they could accommodate and change the 
elevation.

Commissioner Senft had concerns with the equipment being higher than 
the wall.

SPEAKER: Mike DeWitt stated that you can see portions of equipment but 
most of the equipment is below the wall.

Chairman Cox opened the hearing to the public. There were no questions 
or comments for the public. Chairman Cox closed the hearing to the 
public.

A-2. Consideration and action on Application CUP00-170
Arizona Public Service Company on behalf of Flood Control District of 
Maricopa County, property owner is requesting consideration and action 
on a Conditional Use Permit for an electric substation. (Staff Recommendation - Approval)

Commissioner Morris made a motion to approve Application CUP00-170, 
subject to stipulations a – h attached hereto as Exhibit A. 
Commissioner Creighton seconded the motion.

Motion passed. 6 Yeas, 0 Nays and 1 Absent.

B-1. Public Hearing – Application FP00-176
Richard Schwartz of Stanley Consultants, Inc. on behalf of Del Webb 
Home Construction Inc., property owner is requesting consideration and 
action on a Final Plat for a subdivision to be known as Sun City Grand 
– Palm View, located west of Loop 303 in the southwest portion of Sun 
City Grand. (Sun City Grand - Palm View)

Planner McGeough made a presentation for Application FP00-176.

Commissioner Creighton commented in regards to the commenting 
jurisdiction, Maricopa Water District sent comments, but the 
Commissioner’s did not receive the comments.

Planner McGeough stated that he did receive comments from the  Maricopa Water District, stating that they are within the water district, and they will be impacted.

Chairman Cox opened the hearing to the public. There were no questions 
or comments from the public. Chairman Cox closed the hearing to the 
public.

B-2. Consideration and action on Application FP00-176
Richard Schwartz of Stanley Consultants, Inc. on behalf of Del Webb 
Home Construction Inc., property owner is requesting consideration and 
action on a Final Plat for a subdivision to be known as Sun City Grand 
– Palm View. (Staff Recommendation - Approval)

Commissioner Creighton made a motion to approve Application FP00-176, 
subject to stipulations a - h attached hereto as Exhibit B. 
ommissioner Segarra seconded the motion.

Motion passed. 6 Yeas, 0 Nays, and 1 Absent.

C-1. Public Hearing – Application CUP00-169
Floyd Ervin on behalf of Hicks Investments Unlimited, property owner is 
requesting consideration and action on a Conditional Use Permit for a 
mini-storage facility located at 15701 N. Reems Road. (Surprise Mini-Storage)

Planner Atkins made a presentation for Application CUP00-169.

Commissioner Segarra had concerns regarding item numbers 20 and 21 on the staff report.

Planner Atkins stated that those comments were made by the Engineering Department and the Water Resource Department, and that construction cannot take place until water and sewer are available to the site.

Commissioner Creighton had concerns about the zoning being C-2 and 
having residential on the site.

Planner Atkins explained that part of the ordinance for a conditional 
use permit in a C-2 zone, a manager’s apartment, is permitable.

Commissioner Morris had concerns about the small amount of landscaping 
on the site. He also had concerns with the water flow on the site.

Planner Atkins stated that the way the site is positioned, the majority 
of the property is not viewable from right a ways.

SPEAKER: Don Cramer, of Don Cramer Architects 707 W. Missouri Ave, 
stated the water flow from the roof flows to the inside, and there is 
retention around the perimeter and accommodating a 100- year/ two-hour duration storm.

Commissioner Creighton had concerns regarding the landscaping being at 
only 12% of the site when, the requirement is at least 15%.

SPEAKER: Don Cramer stated the landscaping is a problem if they need 
to add more landscaping.

Chairman Cox wanted to know if the staff had an idea when the water 
extension will be in place for this site. He also had concerns with 
stipulation c on the staff report in regards to the applicant being 
allowed to have combustible materials on the property without proper 
fire protection.

Deputy City Attorney Ted Mariscal stated there will be a well located 
by this project and the water distribution lines have not been 
constructed yet on Reems Road.

Interim Director of Community Development John Guenther stated that the applicant must provide adequate fire protection before any combustible material is stored on the site.

Commissioner Morris had concerns since the commission has not seen 
engineer retention plan or a grading plan, and he feels the retention 
is not adequate for this site.

SPEAKER: Don Cramer stated that they will make water run uphill 
because the drive-ways will have a concrete valley gutter, then go to a 
catch basin and have the water go underneath the buildings.

Planner Atkins stated that the Engineering Department had no issues 
with the engineering plans.

Commissioner Morris had concern with the concrete wall blocks and the 
wall is not articulated which makes it a poor neighbor to the 
surrounding areas.

SPEAKER: Don Cramer stated that the wall makes a good buffer for 
residential by keeping noise and light out of the residential area.

Commissioner Morris recommends this application be tabled.

Commissioner Creighton stated that she felt this project also needs 
more work.

Chairman Cox opened the hearing to the public. There were no questions 
or comments from the public. Chairman Cox closed the hearing to the 
public.

Commissioner Senft had concerns regarding security on the site.

SPEAKER: Don Cramer stated that yes there is security cameras and 
security lights around the inside of the project.

C-2. Consideration and action on Application CUP00-169
Floyd Ervin on behalf of Hicks Investments Unlimited, property owner is 
requesting consideration and action on a Conditional Use Permit for a 
mini-storage facility. (Staff Recommendation - Approval)

Commissioner Morris made a motion to table Application CUP00-169. 
Commissioner Creighton seconded the motion.

Motion passed. 6 Yeas, 0 Nays, and 1 Absent.

D-1. Public Hearing – Application CUP00-134
Ron Harris of Architekton on behalf of Equilon Enterprises, L.L.C., 
property owner is requesting consideration and action on a Conditional 
Use Permit for a retail facility located on the southeast corner of 
Bell Road and Litchfield Road. (Texaco Starmart)

Planner McGeough made a presentation for Application CUP00-134.

Chairman Cox had a concern regarding the additional landscaping.

Planner McGeough stated the applicant was providing twenty-four and 
thirty-six inch box trees, which exceeds city requirement for street 
trees, and mature pine trees on Bell Road would be retained.

Commissioner Morris had a concern regarding the car wash building 
elevation being plain. He also had a concern with the sidewalk 
approach from Bell Road with regard to the handicap sidewalk and 
walkway. Additionally, he had concerns with the monument signage for 
gas prices.

SPEAKER: Greg Lambright of Architekon, 398 S. Mill Ave, stated
that the building is small and has latticework on the backside of the 
building, and the elements are tied together with the full site. He 
stated the walkway is not on their property.

Planner McGeough stated that the monument sign is part of the sign 
package and does not come before commission.

Commissioner Creighton requested amendment to stipulation k – 
addressing commissions concerns on the master sign program.

Interim Director of Community Development John Guenther stated that the stipulation should state that: any changes to the master sign program must go before the Planning and Zoning Commission.

Commissioner Morris had concerns regarding the pay phone, air and water units which are not located in a convenient location. He also had 
concerns with the parking stall on the side being to close to the 
sidewalk and would like to see at least a foot wider.

SPEAKER: Greg Lambright stated the site is designed for motor 
vehicles, but the applicant will move it next to the refuge enclosure.

Planner McGeough stated he will add a stipulation that states: any 
parking stall adjacent to a curb shall be a minimum of ten feet and 
screen wall should be two foot back of that.

SPEAKER: Greg Lambright stated that they would like to shorten the 
spaces to allow the front end of the car to overhang and use high 
quality curbing.

Commissioner Morris had concerns with the three-foot wall that the car 
height and the wall is the same height. He would like the applicant to 
lower the retention basin to bring the wall down.

SPEAKER: Greg Lambright stated that they will lower the retention 
basin.

Deputy City Ted Mariscal stated there are two easements on the front 
portion of the property and one is to Citizens and one is to a public 
utilities easement, such revisions to the retention basin would need to 
be approved through the City engineer.

Planner McGeough stated he would like to add stipulation q to the staff 
report, stating the applicant shall submit a revised sight plan 
reflecting a six-foot water easement south of Bell Road right away.

Commissioner Senft wanted to know hours of operation. He also had 
concerns with traffic flow being congested.

SPEAKER: Greg Lambright stated that the convenient store is open 
twenty-four hours and Popeye’s restaurant is open 10 a.m. to 10 p.m. 
He stated that they have traffic studies that show the car wash does 
not affect traffic, and the single stack pumps make maneuvering easier 
through the area. He also wanted to possibly change stipulation H. He 
wants to change the recessed light fixtures to make them surface 
mounted with a flat lenses so that there is no horizontal transmission 
of light.

Planner McGeough stated that the use of the lights might meet the 
intent of the stipulation, if it is shielded on the sides and is only 
directed downwards. Staff would need to analyze the fixture request.

Commissioner Senft wanted to know how much seating there is for the 
restaurant, and is concerned with the traffic flow.

SPEKAER: Greg Lambright stated that there are approximately 
thirty-five seats inside. He stated that they are testing out being 
able to order meals right at the pump. 

Commissioner Gonzales wanted to know if the applicant is offering 
diesel fuel at the pumps and the location of these pumps.

SPEAKER: Greg Lambright stated they would be offering diesel fuel for 
small vehicles. 

Commissioner Gonzales had concerns with having diesel fuel and the 
numerous motor homes and trucks that will be fueling up at the pumps 
making the traffic congested. He suggested that the applicant use the 
two outside pumps.

SPEAKER: Greg Lambright stated they would put the two diesel pumps at 
the two westerly pumps.

Chairman Cox opened the hearing to the public.

SPEAKER: Lyle Rice 14342 W. Shawnee Trail, stated that he is excited 
about the Texaco being R.V. friendly.

Chairman Cox closed the hearing to the public.

Commissioner Senft wanted to know if this site has security cameras.

SPEAKER: Greg Lambright confirmed that there is security cameras on 
site. He also stated that they would angle the two diesel pumps to 
make sure there is enough clearance.

D-2. Consideration and action on Application CUP00-134
Ron Harris of Architekton on behalf of Equilon Enterprises, L.L.C., 
property owner is requesting consideration and action on a Conditional 
Use Permit for a retail facility. (Staff Recommendation - Approval)

Commissioner Morris made a motion to approve Application CUP00-134, 
subject to stipulations a – r attached hereto as Exhibit C. 
Commissioner Gonzales seconded the motion.

Motion passed. 6 Yeas, 0 Nays, and 1 Absent.

VI. COMMENTS FROM THE FLOOR ON NON-AGENDA ITEMS:

VII. REPORT FROM PLANNING AND ZONING DEPARTMENT:

VIII. REPORT FROM PLANNING AND ZONING COMMISSION:

Commissioner Segarra stated his concern regarding the amount of gas 
stations the City of Surprise is going to allow.

IX. ADJOURNMENT:

There was no further business. On a motion duly made and seconded. 
Chairman Cox declared the meeting adjourned at 9:10.

Carl Cox, Chairman
Planning and Zoning Commission

John Guenther, Interim director
Community Development