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MINUTES

 

PLANNING AND ZONING COMMISSION
12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ  85374

REGULAR MEETING

December 3, 2002
6:00 P.M.
Call to Order: 
Roll call:


Chairman Bails called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, December 3, 2002.  Also in attendance with Chairman Bails were: Commissioners Ken Senft, Lyn Truitt, and Tony Segarra.  Vice Chairman Dan Morris and Commissioners Bob Gonzales and Jan Blair were absent

Staff Present:

Deputy City Attorney, Jeff Blilie; Planning Manager, Scott Phillips; Planner, Grant Penland; Planner, James Atkins; and Planner, Andrew Jochums.


·       
Approval of Planning and Zoning Meeting Minutes 

Truitt made a motion to recommend approval.  Senft seconded the motion.  3 yes votes.  1 abstained (Segarra).  3 absent (Morris, Blair, and Gonzales).  Motion carried.  November 19, 2002 minutes – approved.   

OLD BUSINESS:


REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:
n/a

REGULAR ITEMS REQUIRING A PUBLIC HEARING: n/a

NEW BUSINESS:

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

·       
SP02-201 – Consideration and Action – Site Plan – Orchards Estates Apartment Homes – located on Young Street and Reems Road

Planner, Penland, made a presentation for Application SP02-201 regarding the site plan for Orchards Estates Apartment Homes. 

General discussion took place with Commission regarding the pathways, sidewalks, landscaping, mixed-use zones near the area, and parking issues.  Commissioner Segarra also wanted it stipulated that any water features must use effluent water otherwise no water feature in landscaping to be allowed out of consideration of the current water crisis.  Legal Council advised the Commission that no effluent would be immediately available to this project.  Commissioner Senft mentioned concern that the amount of parking space was lacking and that more mature plants/trees were desirable.

Applicants Brad Davis and Paul Massey, Architect, agreed to rework landscaping design to eliminate water feature, clarified landscaping plans (amount vs. size/maturity of plants used), and defended the amount of parking space in the plan.

Two stipulations were noted:  one for the fire department addressing fire flow issues and the other eliminating any water features in the plans.

There were no comments from the public.

Truitt made a motion to recommend approval for SP02-201 subject to stipulations a-n, attached hereto as Exhibit A.  Segarra seconded the motion.  4 yes votes.  3 absent (Morris, Blair, and Gonzales).  Motion carried.

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

·       
PP02-248 – Consideration and Action – Preliminary Plat – Kenly Farms – located on the SWC of Cactus Road and Litchfield Road

Planner, Atkins, made a presentation for Application PP02-248 regarding the preliminary plat for Kenly Farms.  Passed out response letter received from Luke Air Force Base for Commission review. 

 General discussion took place with Commission regarding access, phasing, Luke notification, and lot configuration/subdivision walls.  Commissioner Segarra felt it would be desirable to have the lot configuration/subdivision wall located at the northwest most corner of the site, beveled or mirror that of project immediately to the west (Mountain Gate).  Commissioner Senft questioned the notification process and how it could impact Luke.  Confusion about zoning clarified by staff – Deputy City Attorney, Jeff Blilie noted that this project is properly zoned. 

Applicant representative, Mike Curly, noted features of interest and mentioned that they would be willing to work with mirroring that of project immediately to the west (Mountain Gate).


Deputy City Attorney, Jeff Blilie, noted added stipulation on sidewalk.

Truitt made a motion to recommend approval for PP02-248 subject to stipulations a-o, attached hereto as Exhibit B.  Bails seconded the motion.  2 yes votes.  2 no votes (Senft – concerned project may hinder operation of Luke; and Segarra – voted against due to concerns about the impact to the health and welfare of the area residents).  3 absent (Morris, Blair, and Gonzales).  Motion failed.

OPEN CALL TO THE PUBLIC:

There were no comments made from the public.

CURRENT EVENTS REPORT:

A.     Chairperson and Commissioners:  Chairman Bails mentioned the event taking place at Luke Air Force Base on December 10.  Reminded those interested in attending to make sure and call in and register. Commissioner Segarra also noted the Dec 14th Open House at Countryside.

 B.    Community and Economic Development Director:  No comments. 

 ADJOURNMENT:

 There was no further business.  On a motion duly made and seconded.    Chairperson Bails declared the meeting adjourned at 6:45 P.M.


_________________________            _________________________

Martha G. Bails, Chairman                         Philip A. Testa, Director

Planning and Zoning Commission                Community Development