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MINUTES
PLANNING
AND ZONING COMMISSION
12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
REGULAR MEETING
December 17, 2002
6:00 P.M.
Call to Order:
Roll call:
Chairman Martha Bails called the Regular Planning and Zoning
Commission Meeting to order at 6:00 p.m. at the Surprise City Hall –
12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday,
December 17, 2002. Also in
attendance with Chairman Bails were: Vice Chairman Dan Morris and
Commissioners Ken Senft, Lyn Truitt, Tony Segarra, Bob Gonzales and Jan
Blair.
Staff Present:
Deputy City Attorney, Jeff Blilie; Community and Economic Director,
Phil Testa; Planner, Grant Penland; Planner, James Atkins; and Planner,
Andrew Jochums.
·
Approval of Planning
and Zoning Meeting Minutes
Truitt made a motion to recommend
approval. Senft seconded the
motion. 4 yes votes. 3 abstained (Morris, Blair, and Gonzales). Motion carried. December 3, 2002 minutes – approved.
OLD BUSINESS:
REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: n/a
REGULAR ITEMS REQUIRING A PUBLIC HEARING: n/a
NEW BUSINESS:
REGULAR ITEMS NOT REQUIRING A PUBLIC
HEARING:
REGULAR
ITEMS NOT REQUIRING A PUBLIC HEARING:
· SP02-264 - Consideration and
Action - Master Site Plan - The
Village at Bell and Reems
Planner, Atkins, made a presentation for Application
SP02-264, Master Site Plan for The Village at Bell and Reems.
General discussion took place with Commission regarding
the access points, use of property around site, why angle parking is not
being used, flow of vehicle and pedestrian traffic, setback on screen wall,
lighting affecting neighboring property and security lighting along pathways,
cross traffic across Reems, and type of stores going into complex.
Paul Gilbert, representing the applicant, and the
project architect, Mike Edwards, mentioned some of the concessions made, and
how closely they are working with staff, to develop a master site plan that
will present the unique character and atmosphere that will meet the goals of
the City’s Design Guidelines, including, but not limited to, the themed
entryways and the decorative paving.
Due to stipulation (L) of the staff report limiting the turning
movement of the north most access point into the site off of Reems Road, Mr.
Gilbert asked that a report from an independent traffic engineer supporting a
left turn into the site be submitted to the city’s Engineering Department for
review. A parking design including
angled parking was discussed, however due to the size of the site, the
anticipated users and the planned landscaping, perpendicular parking will be
permitted. The applicant emphasized
that the users are ‘small’ - not a WalMart or grocery store sized user on the
site. Mr. Gilbert and the project’s
architect agreed more work is necessary on pedestrian flow and eliminating
‘dead end’ pathways. They also agreed
to look at concerns about the pavement setback along the south most portion
of the site’s screen wall. Lighting
on the project will meet all the requirements outlined in the Design guidelines,
including providing security lighting.
Stipulations resulting from discussions included
modifying existing l; m - connecting sidewalks along Bell and Reems; n -
applicant will review and correct issues with pedestrian access to the south;
o - regarding the pavement setback on the south most portion of the site’s
screen wall, adjacent to the property line.
Morris made a motion to recommend approval for SP02-264
subject to stipulations a-o (l as modified; m added: sidewalks on Bell &
Reems; n added: pedestrian access to south; o added - screen wall set back),
attached hereto as Exhibit A. Blair
seconded the motion. 7 yes
votes. 0 no votes. Motion carried.
REGULAR ITEMS REQUIRING A PUBLIC HEARING:
·
CUPA02-305 – Consideration and Action – Conditional Use Permit Amendment – Carden
Charter School (Learning Matters)
Planner
Penland, made a presentation for Application CUPA02-305 regarding the
conditional use permit amendment for Carden Charter School (Learning Matters)
regarding an extension to approve use of temporary buildings to July 2004 to
allow for occupancy, provided fire stipulations are fully met; completion of
construction; and to eliminate possible interruption of classes for the
2002/2003 school year.
General discussion took place with
Commission regarding the time frame, questions about suitable and secure
financing, the need for school facilities, stipulations added by Fire
Marshal, and issues with neighboring property regarding
appropriate/acceptable fencing between properties.
Commissioner Segarra felt it
would be acceptable, due to the need of school facilities, to recommend for
approval the conditional use permit amendment extending the use of the
portables, providing additional fire stipulations are met, to July 2004 with
the stipulation of one (1) extension of six months added to ensure the
construction can be completed.
The applicant, Joseph Bartlett,
and the owner, Tim Smith, were both available for comments regarding the time
frame, financing, and delays caused by the stipulations added by the Fire
Marshal. An effort to discuss the
stipulations added by the Fire Marshal was stopped by Jeff Blilie, Deputy
City Attorney, who reiterated that the Fire Marshal will not make an exception
to this and that the stipulations were drawn from ordinance and the
commission had no power to change or influence this decision.
Anthony (Tony) Boit, 15613 W.
Custer Lane, owns approximately 10 acres east of the school. He conducts a horse training operation on
his property. He has concerns about
property lines and the safety of the school children. He wants special consideration given to
the fencing proposed to be placed between the properties that will protect
his horses and keep the children safe.
Mentioned he would have attended the last meeting regarding this
property but did not receive notification in the mail and was watching for,
but never saw, any signs posted on the property.
It is Mr. Boit’s understanding
that the plan is to install a chain link fence during construction, to be
replaced by a block wall. Mr. Boit
suggested putting up the block wall immediately and saving the time and cost
to install the chain link fence.
Doesn’t feel the chain link fence, even with the canvas lattice, will
be enough to protect his horses and the fingers of curious children. He also has concerns about his horses and
his riding students getting ‘spooked’ by the noise made by the wind flapping
through and around the canvas covering.
The applicant, Bartlett,
questioned the block wall ever being part of the discussion; that the plan
was to install permanent wrought iron fencing. Agreed to review the situation to see what can be done. The owner, Smith, mentioned that he has
had conversations with Mr. Boit and was hoping to work out an arrangement
that will resolve Mr. Boit’s concerns and mentioned possibly sharing the cost
of the fencing.
Commissioner Truitt suggested
staff work with applicant and neighboring property owner to reach an
agreement on the fencing issue. To be
added as a stipulation.
Truitt made a motion to recommend approval for CUPA02-305 subject to
stipulations a-o (n as modified & o added from discussion on fencing
issue), attached hereto as Exhibit B.
Senft seconded the motion. 7
yes votes. 0 no votes. Motion carried.
OPEN CALL TO THE PUBLIC:
There
were no comments made from the public.
CURRENT
EVENTS REPORT:
Chairperson and Commissioners:
Chairman Bails
called the commissioners attention to their handout, the Luke Regional
Compatibility Study. She and others
attended a workshop and mentioned some of the possible serious repercussions
of the proposals and the major impact they would have on the City. Comments on material need to be submitted
by January 27th. Comments
already received are to be posted to Luke website. Phil Testa agrees with Chairman Bails about arranging a
workshop – but noted time restraints to review and respond to the
proposals. Phil suggested, as one
possibility, a joint workshop to save time.
Staff will notify commissioners.
Chairman Bails also mentioned the Luke Open House/Tour scheduled for
January 27th and again emphasized the importance of reviewing the
material and commenting on Luke’s proposed plans.
Commissioner Segarra would like an item placed on the next agenda to
discuss establishing standards/guidelines on temporary buildings so that
staff and commission can apply these standards to any project that comes
before commission.
Vice-Chairman
Morris would like an item placed on the next agenda to discuss the usage of
water features in landscape designs, in light of water conservation issues.
Community
and Economic Development Director: Wished the members of the panel Happy
Holidays from the CEDD staff.
ADJOURNMENT:
There was no further business.
On a motion duly made and seconded.
Chairperson Bails declared the meeting adjourned at 7:45 P.M.
__________________________ _________________________
Martha G. Bails, Chairman Philip
A. Testa, Director
Planning and Zoning Commission Community
Development
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