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12425 W. BELL ROAD, SUITE D-100





June 17, 2003

6:00 P.M.


Call to Order:

Roll call:


Vice Chairman Dan Morris called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, June 17, 2003.  Also in attendance with Vice Chairman Dan Morris were: Commissioners Jan Blair, Bob Gonzales, Ken Senft, Lyn Truitt, and Tony Segarra.


Staff Present:


Deputy City Attorney, Jeff Blilie; Interim Community Development Director, Scott Phillips; Assistant City Manager, Phil Testa; Planner, Grant Penland; Planner, James Atkins; and Planner, Andy Jochums; Planner, Randy Overmyer.


·        Approval of Planning and Zoning Meeting Minutes of June 3, 2003 

Truitt made a motion to approve the June 3, 2003, minutes.  Segarra seconded the motion.  5 yes votes.  1 abstained (Blair).  Motion carried.     




·        Discussion and Possible Direction regarding Surprise Transportation Plan


Interim Community Development Director, Phillips, introduced Transportation Planner, Randy Overmyer.


Planner, Overmyer, gave the Powerpoint presentation, sought feedback from commission.


General discussion took place regarding bus turnouts and circulator routes; to what degree developers are responsible financially; collection of impact fees; golf cart lanes; development of east/west corridors; sidewalks on streets; right turn lanes on major arterials; 243rd Ave; ‘super’ streets; and the light rail system.


Staff reported on the need to complete development of a master plan that will identify circulator routes, usage must be determined, before calculating costs to be shared with the developers.  The city has been utilizing the collection of impact fees to address some of this cost.  Thought has gone into making sure streets are wide enough initially and regional accessibility and how Buckeye and the 303 will eventually impact Surprise.  Relief points are needed to be built in to accommodate growth of the area.  Surprise is not yet built out – that is one advantage.  But there are many challenges including Grand Ave and the railroad tracks, Luke, etc.  No regional dollars available but development will directly benefit Surprise.  Regarding right turn lanes, staff would take direction from commission but there is the engineering vs. planning issue to be considered – any decision would be intersection specific, volume oriented.  Staff suggested a workshop for the light rail system and mentioned the creation of a Transportation Advisory Commission.












·        Consideration and Action – Hardware Design for City Intersections and Street Lights


Blair made a motion to continue Hardware Design for City Intersections and Street Lights to the July 8, 2003, commission meeting.  Senft seconded the motion.  6 yes votes.  Motion carried.



·        RS02-110 – Consideration and Action – Rural Subdivision – Ciminski Estates


Planner, Jochums, gave the presentation.


General discussion took place regarding the boundaries and elevations on the floodplain and which well will be used for the septic tap.


Staff pointed out Engineering’s request for a comprehensive grading and drainage report that addresses the commission’s concern about the floodplain.


Senft made a motion to recommend approval of Application RS02-110, subject to stipulations a – i, attached hereto as Exhibit A.  Blair seconded the motion.  6 yes votes.    Motion carried.     





·        CUP03-084 – Consideration and Action – Conditional Use Permit – Kindercare Learning Center Site Plan & Conditional Use Permit at The Villages of Bell and Reems (Eckerd’s)


Planner, Atkins, gave the presentation.


General discussion took place regarding error noting physical location of structure on narrative; the roundabout; concern of procedure for drop off and pick up of children; ages of children; and the staffing of business (ratio of teachers to students/education requirements/background checks).


Applicant, Nancy Trudeau, addressed commission concerns by noting state licensing requirements as well as Kindercare standards that must be met to obtain and retain the license necessary to operate the Learning Center including strict drop off and pick up procedures for all children, adhering to ratio and education requirements, and background checks of all staff involved in the day-to-day operations of the daycare.


There were no public comments.


Segarra made a motion to approve the Application CUP03-084, subject to stipulations a – l, attached hereto as Exhibit B.  Senft seconded the motion.  6 yes votes.  Motion carried.     


·        ZTA03-120 – Consideration and Action – Zoning Text Amendment – Parking Requirements for Plant Nursery Retail


Planner, Penland, gave the presentation.


General discussion took place regarding information compiled comparing Surprise parking requirements for a plant nursery retail to those of other cities, how excessive Surprise’s requirements were in this regard, that the ZTA as proposed will more appropriately suit the usage/demands. 


There were no public comments.


Blair made a motion to recommend approval of the Application ZTA03-120, subject to no stipulations.  Segarra seconded the motion.  6 yes votes.  Motion carried.



·        STA03-149 – Consideration and Action – Sign Text Amendment – Prohibiting the Use of Message Boards and Clarifying the Use of Reader Panels


Interim Director, Phillips, gave presentation.


General discussion took place regarding problem with restricting usage in the future; the alternative of reviewing each application for this usage individually instead of outright prohibition; and the difference between message boards and reader panels.


The goal of the Sign Text Amendment is to prohibit message boards entirely.  The purpose of this STA is to bring the ordinance in concert with the design guidelines manual and will serve to upgrade the image of the city.  Staff also reminded the commission that it is possible to amend the code again, if a specific area merits this type of usage – this issue will be revisited.  Deputy City Attorney, Blilie, stated that the changes are recommended to clarify existing code; that code can be revisited for particular projects.  A message board flashes a message (usually an advertisement or announcement) across the screen; a reader panel is manually changed, fixed message, non-animated.


There were no public comments.


Blair made a motion to recommend approval of Application STA03-149, subject to no stipulations.  Truitt seconded the motion.  6 yes votes.  Motion carried.




There were no public comments.




Chairperson and Commissioners: 


Commissioner Segarra suggested compiling information on places/things that could have been planned better in the city.  To avoid making the same mistakes – used WalMart as an example.  Commissioner Truitt suggested everyone should visit the site, physically, to really understand what’s on the plans.  Commissioner Senft would like to see a workshop set up to discuss the light rail system.


Community and Economic Development Director: 


Referring to the handbook included in the commissioner’s packets, ACM, Testa, spoke of the report by ULI regarding Multi Family Housing.  The summary enumerates why development of this sort is so important to community and alleviates some of the negative connotations associated with multifamily housing.  Also, mentioned the periodic report given to the commission compiling information on new commercial projects, which will help keep the commission updated on development.  The possibility of a workshop to educate the commission about multifamily housing was discussed.


ACM, Testa, told the commission that the City Council would appoint commission members and the chairperson at their June 26th meeting.  Terms will be staggered but no term limits in place.


July 8th will be the only meeting for the Planning and Zoning Commission in the month of July. 




There was no further business.  On a motion duly made and seconded, Vice Chairperson Dan Morris declared the meeting adjourned at 7:30 P.M.



__________________________              _________________________

Dan Morris, Vice Chairman             Scott Phillips, Interim Director

Planning and Zoning Commission              Community Development