AND ZONING COMMISSION
12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
June 3, 2003
Call to Order:
Bails called the Regular Planning and Zoning Commission Meeting to
order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite
D-100, Surprise, Arizona 85374, on Tuesday, June 3, 2003. Also in attendance with Chairman Bails
were: Vice Chairman Dan Morris and Commissioners Bob Gonzales, Ken Senft, Lyn
Truitt, and Tony Segarra. Commissioner Jan Blair was absent.
Attorney, Jeff Blilie; Interim Community Development Director, Scott
Phillips; Assistant City Manager, Phil Testa; Planner, Grant Penland;
Planner, James Atkins; and Planner, Andy Jochums.
Approval of Planning
and Zoning Meeting Minutes of May 20, 2003
Truitt made a motion to approve
the May 20, 2003, minutes. Morris
seconded the motion. 4 yes
votes. 2 abstained (Bails and
Gonzales). 1 absent (Blair). Motion carried.
and Discussion of Annual Report on City of Surprise General Plan
Development Director, Phillips, gave presentation.
discussion took place regarding the actual status of projects; meaning and
overuse of ‘on-going’; the use of the word ‘initiate’ and the meaning
implied; seeking clarity of what is/has been accomplished; amendments to the
General Plan and impact on annexations and rezoning; role of commission and
council in proposing changes to the General Plan; and specific questions
about adoption of and training for CPTED (Crime Prevention Through
Phillip, offered to bring back before commission a revamped version of the
General Plan annual report at a later date, addressing the commission’s
and Possible Direction regarding Revising Residential and Commercial Setback
This item was discussed at the end of the commission meeting. Consensus of staff and the commissioners
is that a workshop needs to be held specifically for the setback requirements
topic to allow time for a full presentation (report and supporting visuals,
when necessary) by staff.
ITEMS NOT REQUIRING A PUBLIC HEARING: n/a
ITEMS REQUIRING A PUBLIC HEARING: n/a
ITEMS NOT REQUIRING A PUBLIC HEARING:
RS02-111 – Consideration and Action – Rural
Subdivision – “Hill View Estates”
gave the presentation.
General discussion took place regarding disagreement in the applicant
narrative and the staff report about drainage problems; access to lots;
stipulation requested addressing encroachment of 1,476-elevation line.
Commission was informed by staff that the Engineering department has
requested that a report, prepared by a certified engineer, be presented to
confirm that there will be no drainage problems in the future.
Applicant, Janet Holloway, addressed questions of the commission
regarding access to the property, which will involve Dale Lane, Desert Vista,
and Dynamite Road. The roads are not
paved and are maintained by the city.
Stipulation was added stating that no
building permits will be issued for construction above the 1,476-elevation
line as noted on plat.
Morris made a motion to recommend approval of Application RS02-111, subject to
stipulations a – j (with j added – building/elevation encroachment), attached
hereto as Exhibit A. Segarra seconded
the motion. 6 yes votes. 1 absent (Blair). Motion carried.
RS02-113 – Consideration and Action – Rural
Subdivision – Jarvis Rural Subdivision
gave the presentation.
General discussion took place regarding access to lots; protection of
the natural wash; and containment of runoff.
Access to property will be off of 163rd (Lots 3 & 4)
and Peakview Rd. (Lots 1 & 2).
Staff shares commission’s concern about preserving the natural wash
and feels Engineering’s request for a comprehensive grading and drainage
report and the standard language for natural washes already built into the
process will be significant enough to ensure the protection of the natural
wash without adding an additional stipulation.
Truitt made a motion to recommend approval of Application RS02-113, subject to
stipulations a – i (with stip h as revised), attached hereto as Exhibit
B. Segarra seconded the motion. 6 yes votes. 1 absent (Blair).
SP03-092 – Consideration and Action – Site Plan– Grand
Avenue Professional Plaza
gave the presentation.
General discussion took place regarding the vague references in the
narrative to city code; prohibited parking and enforcement of; verification
of stipulation addressing the gated access point to the south; verification
of original stipulation regarding the roundabout and possibility for a
workshop to educate commission members on established standards for; access
points; slow down lanes; angled parking and traffic flow of parking lots;
current easements and irrigation canal; identifying strip of ‘no-man’s land’
and who is/will be responsible for maintenance of.
Staff addressed the concerns of the commissioners: the references to
code were purposefully vague to meet code requirements that will be implemented;
restrictions of parking will be handled through signage; stipulations for PAD
will be verified and enforced regarding the gated access (additional
ingress/egress or emergency only) to the south and the dimensions/landscape
requirements and federal and city standards of the roundabout. He stated that site improvements have
occurred; that there are a total of five existing curb cuts; and that the
slow down lane runs all the way to Litchfield. Parking was chosen to maximize landscaped area. Staff deferred to the applicant with
commission’s questions regarding parking and traffic flow and how they may be
resolved to maintain the landscaping while eliminating, where possible,
Developer Dale Cavan, with Cavan Commercial, and architect, Hemant
Modi with Archicon, spoke to the commission regarding questions about the
possible elimination of the canal, current easement that will be maintained,
and that they will consider angled parking where feasible.
stipulations were read into the record.
Truitt made a motion to approve the Application SP03-092, subject to
stipulations a – q (with o, p, and q added), attached hereto as Exhibit
C. Senft seconded the motion. 6 yes votes. 1 absent (Blair).
SP03-105 – Consideration and Action – Site Plan– Eckerd
Drug Store at The Village at Bell and Reems
gave the presentation.
General discussion took place regarding Surprise becoming known as the
city with a drugstore on every corner; better planning; intersection design
criteria proposed by staff; and drive thru lanes.
Deputy City Attorney, Blilie, reiterated for commission that the city
cannot regulate uses or prohibit a drugstore on every corner and commission
cannot base the decision to approve or deny an application on the issue of
competition. Residential will
Staff is working on adopting stringent design guidelines that will
address how buildings present themselves to the traffic – good design will
discourage dominant features at intersections.
made a motion to approve the Application SP03-105, subject to stipulations a – l, attached hereto as
Exhibit D. Senft seconded the
motion. 6 yes votes. 1 absent (Blair). Motion carried.
ITEMS REQUIRING A PUBLIC HEARING:
– Consideration and
Action – Planned Area Development – Veramonte
gave the presentation. Letters from
Dysart School District and Luke AFB were presented to commission members.
presentation was given by the applicant, Steven Earl, demonstrating the
amount of effort that went into designing the project; that the product is in
full compliance with existing design guidelines and provides the city with a
high quality product; how devastating Luke’s letter is to the proposal; how
Veramonte is the last piece of the puzzle, matching up perfectly with Marley
Park; how the development mirrored elements of the previously approved
project Marley Park. Throughout the
design process, Luke issues were kept at the forefront of thought when
designing the buffer, assigning lots, and in the initiation of a unique
signage program that would utilize the street signs on every corner for
notification of the Luke influence in the area. Mr. Earl also expressed his concerns about the shifting nature
and definitions of Luke’s comments.
discussion took place regarding approving the PAD as is (with heavy
consideration given to the many attempts by the applicant to accommodate the
positions of Luke) and letting the application go before council (policy
making body) vs. the commission resolving the issue with the parties present;
the graduated density concept; and increasing the buffer.
Phillips, addressed the question of the graduated density concept – staff and
commission are compelled to follow direction from council, zoning codes, and
noted the fact that council elected not to adopt ½ mile buffer.
Senft proposed a solution suggesting the applicant agree to two (2) houses
per acre. Mr. Earl, applicant,
reiterated that the plans were based on what had been previously approved;
that the density suggested by Commissioner Senft cannot work for project
feasibility with the infrastructure agreements in place.
Mr. Bob Dubsky,
community planner at Luke, took the podium to clarify a few issues: graduated density concept has developed
over the last couple of months; that the density formula is skewed by
including open space; that Marley Park’s higher density is farther out;
clarification of the accident potential zone and the inclusion of the phrase
‘high noise’; that the over flight map given to Dysart by Luke and used by
the applicant in the presentation was created for a specific purpose
applicable only to the school district; that Luke has been consistent in all
their written communication about their stance on Veramonte; that the
graduated density concept best outlines Luke’s buffer zones.
There were no
made a motion to recommend approval for two (2) houses per acre for
Application PAD02-308. No
second on this motion. Motion did not
carry. Truitt made a motion to
recommend approval of Application PAD02-308,
subject to stipulations a – r (with r added – street signs/enhanced
notification sample signs posted at models), attached hereto as Exhibit
E. Segarra seconded the motion. 5 yes votes. 1 no vote. 1 absent
(Blair). Motion carried.
cited health and safety issues related to Luke, and Segarra commented that he
had some reservations with the project but felt it was the last piece in the
– Consideration and
Action – Conditional Use Permit – Kindercare Learning Center Site Plan
& Conditional Use Permit at The Villages of Bell and Reems (Eckerd’s)
made a motion to continue Application CUP03-084 to the
June 17, 2003, commission meeting.
Truitt seconded the motion. 6
yes votes. 1 absent (Blair). Motion carried.
OPEN CALL TO
There were no public comments.
CURRENT EVENTS REPORT:
reminded commissioners to get their letter of consideration to the mayor if
they are interested in reappointment to the Planning and Zoning
Commission. Chairperson Bails will be
sworn in on the City Council on June 12, 2003, and this is her last meeting
on the Planning and Zoning Commission.
Staff and commissioners expressed their appreciation for her years of
dedicated service and wished her well as a City Council member.
Community and Economic Development Director:
Phillips, announced that the July 15, 2003, Planning and Zoning Commission
meeting will be cancelled. He also
encouraged all commission members to submit any ideas for workshops and
training so that arrangements can be made to accommodate these requests.
There was no further business.
On a motion duly made and seconded, Chairperson Martha Bails declared
the meeting adjourned at 9:36 P.M.
Zoning Commission Community