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MINUTES

 

PLANNING AND ZONING COMMISSION

                                                                               

12425 W. BELL ROAD, SUITE D-100

SURPRISE AZ  85374

 

REGULAR MEETING

 

May 20, 2003

6:00 P.M.

 

Call to Order:

Roll call:

 

Vice Chairman Dan Morris called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, May 20, 2003.  Also in attendance with Vice Chairman Morris was: Commissioners Tony Segarra, Ken Senft, Lyn Truitt, and Jan Blair.  Chairman Martha Bails and Commissioner Bob Gonzales were absent.

 

Staff Present:

 

Deputy City Attorney, Jeff Blilie; Interim Community Development Director, Scott Phillips; Planner, Grant Penland; and Planner, James Atkins.

 

·        Approval of Planning and Zoning Meeting Minutes of May 6, 2003 

Truitt made a motion to approve the May 6, 2003, minutes.  Senft seconded the motion.  3 yes votes.  2 abstained (Morris and Segarra).  2 absent (Bails and Gonzales).  Motion carried.     

 

PRESENTATION:

                                                                       

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: n/a

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING: n/a

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: 

 

·        SP03-104 – Consideration and Action – Site Plan– Professional Office Building at Grand Village, Phase IV

 

Planner, Penland, gave the presentation.

 

General discussion took place regarding sidewalk connections and the applicants decision to better serve pedestrian traffic by constructing a connecting sidewalk through the middle of the site to future shops; that the partial sidewalk will dead-end but will be ADA accessible.  Angle parking was also discussed but the parking shown already existed and was not a part of the site plan before the commission.

 

Senft made a motion to approve the Application SP03-104, subject to stipulations a – i, attached hereto as Exhibit A.  Segarra seconded the motion.  5 yes votes.  2 absent (Bails and Gonzales).  Motion carried.     

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING: 

 

·        RZ02-193 – Consideration and Action – Rezone – Rezone from R1-5 To C-2 for Mini Storage Use  

 

Planner, Atkins, gave the presentation.

 

General discussion took place regarding the stated water flow problems existing with this application.  Staff explained that they have met several times with the applicant and that the applicant is fully aware of the problem and that it has to be corrected before any development can take place.  No restrictions on the amount of time; once rezoned, zoning effective.

 

There were no public comments.

 

Segarra made a motion to recommend approval of the Application RZ02-193, subject to stipulations a – g, attached hereto as Exhibit B.  Senft seconded the motion.  5 yes votes.  2 absent (Bails and Gonzales).  Motion carried.     

 

OPEN CALL TO THE PUBLIC:

 

There were no public comments.

 

 

 

CURRENT EVENTS REPORT:

 

Chairperson and Commissioners: 

Commissioner Senft wanted to make sure the discussion on the setbacks was on the June 3, 2003, agenda.  He also passed out copies to the commission of an article he had come across regarding counties downzoning property.

 

Vice Chairman Morris asked about the construction equipment still littering the lot across from Avenue of the Arts and how much longer the city anticipated it was going to remain there.  Interim Director, Phillips, acknowledged the company had been in contact with the city and had asked for a final 30-day extension on the city’s permission allowing them to leave the equipment on site.  Phillips agreed it should all be resolved by July 1. 

 

Community and Economic Development Director: 

 

Interim Director, Phillips, commented on the article passed out by staff on the topic of cities and the walkability factors of these areas – emphasized that this is a goal of the City.

 

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Vice Chairperson Dan Morris declared the meeting adjourned at 6:19 P.M.

 

           

__________________________              _________________________

Dan Morris, Vice-Chairman             Scott Phillips, Interim Director

Planning and Zoning Commission              Community Development