View Other Items in this Archive | View All Archives | Printable Version

MINUTES

 

PLANNING AND ZONING COMMISSION

                                                                               

12425 W. BELL ROAD, SUITE D-100

SURPRISE AZ  85374

 

REGULAR MEETING

 

February 18, 2003

6:00 P.M.

 

Call to Order:

           Roll call:

 

Chairman Martha Bails called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, February 18, 2003.  Also in attendance with Chairman Bails were: Vice Chairman Dan Morris and Commissioners Bob Gonzales, Ken Senft, Lyn Truitt, Tony Segarra, and Jan Blair.

 

Staff Present:

 

Deputy City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Planning Manager, Scott Phillips; Planners Grant Penland, Andrew Jochums, Desmond McGeough, James Atkins, and Planning Tech Stephanie Wilson.

 

·        Approval of Planning and Zoning Meeting Minutes of February 4, 2003 with addition of “Cotton Lane” to comments made by public. 

 

Senft made a motion to approve the February 4, 2003, minutes.  Segarra seconded the motion.  6 yes votes.  1 abstained (Bails). Motion carried.     

 

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: n/a

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·        PP02-293 – Consideration and Action – Preliminary Plat – Kenly Farms, Phase II

 

Planner, Atkins, gave the presentation. 

 

Applicants Lynne Lagarde and Steve Kenly were available to answer questions from the Commission.  Using information pulled off the Luke website and language from previous letters from Luke (see attached as Exhibit A), Lynne presented the case for Kenly Farms.  The applicant understands Luke’s need to establish and now maintain their overall stance of general ‘discouragement’ to development near the base.  The applicant referred to the fact that the Mountain Gate project is located closer to the base than the Kenly Farms project; that Luke has previously understood and acknowledged the ‘grandfathering’ in of projects; and that R1-43 zoning is the “most compatible with military airport operation”.  The developers understand and share Luke’s concern about the safety, health, and welfare of the residents but believe there is no more risk with the Kenly Farms project as there is with the Mountain Gate area.

 

Commissioner Senft admits to the dilemma of preserving Luke and taking into consideration the safety, health, and welfare of the residents that this situation presents for him as a commission member.  He was hoping for more open space in case a situation presented itself that a pilot had to ‘ditch’ a plane.  Staff pointed out the 300 acres of City property that houses the sewer treatment plant just to the east of the developments as a possibility to use for emergencies.  As for the six acres earmarked for a church, the applicant stated there would not be a school or daycare on the site.

 

There were no public comments.

 

Morris made a motion to recommend approval for Application PP02-293, subject to stipulations a – m, attached hereto as Exhibit B.  Truitt seconded the motion.  4 yes votes. 3 no votes based on safety, health, and welfare issues. Motion carried.

 

·        ZTA02-349 – Consideration and Action – Zoning Text Amendment – City Initiated Ordinance To Amend The Setback Requirements For Schools, Civic, Cultural, And Religious Institutions

 

Chairperson Bails acknowledged that this application will be continued to the March 4, 2003 meeting and asked that application materials be reissued to members.

 

Morris made a motion to approve continuance for Application ZTA02-349.  Blair seconded the motion.  7 yes votes. Motion carried.

 

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: 

 

·        SP02-306 – Consideration and Action – Site Plan – Surprise Crossing

 

Planner, Jochums, gave the presentation.

 

General discussion took place regarding parking (angled vs. 90°), amount of landscaping, types and size of trees/shrubbery used; screening of property from surrounding area; location of restaurant in relation to daycare; angled parking in front of daycare; handicapped parking in front of restaurant; and the construction phases.

 

The applicant, Ed Bull, representing Tri Plus Partners, was present to answer questions from the commission.  Thanked staff for the constructive comments/guidance and assistance through the process.  Emphasized the high quality of the plan, the extraordinary amount of landscaping, the buffers, the consideration given to the design of the pedestrian walkways - all elements exceeding city guidelines.  Issues with traffic flow and pedestrian walkways were clarified as well as the reasoning behind the location of restaurant on the site.

 

Truitt made a motion to approve Application SP02-306, subject to stipulations a – m, (with stipulations “l” – “The trees planted along the northern boundary shall be no smaller than 24" box,” and “m” – “The applicant shall utilize effluent to irrigate all landscaping” added) attached hereto as Exhibit C.  Senft seconded the motion.  7 yes votes. Motion carried.

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·        FP02-276 – Consideration And Action – Final Plat – Mountain Vista Ranch, Parcels 1, 2, & 3

 

Planner, McGeough, gave the presentation.

 

General discussion took place regarding Macayo site, the subdivision/ownership of Parcel 1, maintenance of the drainage canal and the reimbursement of costs by the property owner to maintain canal.  Commissioner Segarra asked that it be noted that he is a member of the Mountain Vista Ranch HOA.  Questions were raised about where the responsibility (financial, liability, and maintenance) for the drainage canal begins and ends with the involvement of both the HOA and the city.  Staff clarified that the application is correction of some existing properties that didn’t comply technically and to legitimize the fact that the drainage canal is a tract within Mountain Vista Ranch.  In regards to the drainage canal, Deputy City Attorney, Blilie, said the city entered into an agreement with Harvard Investments (the HOA at the time) and agreed to provide secondary maintenance on the drainage canal should the HOA fail to perform the maintenance.  However, the HOA and property owners will remain primarily responsible for maintenance of drainage canal and will be financially responsible, without any recourse for reimbursement from the city.  As far as who is liable, since the property is dedicated to the city, the City would be liable for the drainage canal.   Commissioner Senft wondered, since the City could be held liable, if there were safeguards in place to protect the city’s interests and staff clarified that the canal was originally designed pursuant to City guidelines/codes.

 

There were no public comments.

 

Morris made a motion to recommend approval for Application FP02-276, subject to stipulations a – f, attached hereto as Exhibit D.  Blair seconded the motion.  7 yes votes.  Motion carried.

 

·        CUP02-307 – Consideration And Action – Conditional Use Permit –Master Sign Program For Surprise Crossing

 

Planner Tech, Wilson, gave the presentation. 

 

General discussion took place regarding the LED sign notice, the four monumental signs, and the split face and the joints of the monument sign.  Applicant clarified that the joints will be “rubbed” so that they will not be seen at all and that the sign will be a painted split face. 

 

There were no public comments.

 

Senft made a motion to recommend approval for Application CUP02-307, subject to stipulations a – g, attached hereto as Exhibit E.  Segarra seconded the motion.  7 yes votes.  Motion carried.

 

·        PP02-328 – Consideration And Action – Preliminary Plat – Bell Pointe I

 

Chairperson Bails acknowledged that this application would be continued to the March 4, 2003 meeting.

 

Morris made a motion to approve continuance for Application PP02-328.  Blair seconded the motion.  7 yes votes. Motion carried.

 

 

OPEN CALL TO THE PUBLIC:

 

There were no public comments.

 

CURRENT EVENTS REPORT:

 

Chairperson and Commissioners: 

Commissioner Blair mentioned she is still seeing ‘old’ signs up noticing meetings, would like to request again that staff see that these are taken down.

 

Vice Chairman Morris asked if there were any comments regarding the memo addressing Cotton Lane.  Staff clarified that the developer involved with the project had an approved development agreement from 1995 and was given the discretion to develop the type of road he felt was appropriate.  It is in compliance with development agreement – Cotton Lane is an improved two-lane right of way, not a four-lane arterial. 

 

Community and Economic Development Director:  In response to the public comments made by Glen Theobald at the last Commission meeting regarding Cotton Lane, Director Testa forwarded a memo and made the aforementioned comments on Cotton Lane.  He also remarked that the flags were flying at half-mast in remembrance of Billy Parker.

           

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded.    Chairperson Martha Bails declared the meeting adjourned at 7:45 P.M.

 

           

__________________________                  _________________________

Chairman Martha Bails                                            Philip A. Testa, Director

Planning and Zoning Commission                          Community Development