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MINUTES

 

PLANNING AND ZONING COMMISSION

                                                                               

12425 W. BELL ROAD, SUITE D-100

SURPRISE AZ  85374

 

REGULAR MEETING

 

April 15, 2003

6:00 P.M.

 

Call to Order:

Roll call:

 

Chairman Martha Bails called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, April 15, 2003.  Also in attendance with Chairman Bails were: Vice Chairman Dan Morris and Commissioners Tony Segarra, Bob Gonzales, Ken Senft, Lyn Truitt, and Jan Blair.

 

Staff Present:

 

Deputy City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa, Planning Manager, Scott Phillips; Planner, Grant Penland; Planner Andy Jochums; and Planning Tech, Stephanie Wilson.

 

·        Approval of Planning and Zoning Veramonte Workshop Minutes of April 1, 2003 

Blair made a motion to approve the April 1, 2003, workshop minutes.  Senft seconded the motion.  5 yes votes.  Vice Chairman Morris and Commissioner Segarra abstained.  Motion carried.     

 

·        Approval of Planning and Zoning Meeting Minutes of April 1, 2003 

Blair made a motion to approve the April 1, 2003, minutes.  Senft seconded the motion.  5 yes votes.  Vice Chairman Morris and Commissioner Segarra abstained.  Motion carried.      

 

PRESENTATION:

·        Discussion and Possible Direction regarding Surprise Unified Development Code (SUDC) progress update

 

Planning Manager, Phillips, gave the progress update for the Surprise Unified Development Code (SUDC).  Commented on the amount of work this sort of undertaking entails.  That part of the delay came from having to establish the design guidelines first.  Phillips proposed a December 2003 goal for completion.  The project is proceeding rapidly but internal reviews, etc., need to be considered into the overall timeframe.

 

Vice Chairman Morris complimented staff on work that has been done.

                                                                       

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: n/a

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·        CUP02-072 Consideration and Action – Conditional Use Permit – Quality Inn Electronic LED Display Sign

 

Planning Tech, Stephanie Wilson, gave the presentation for Application CUP02-072.  Staff is making the recommendation to deny the application because, as proposed, the plan falls short of meeting the intent of established guidelines and is not in compliance with existing ordinances.

 

General discussion took place with Commission regarding the proposed sign not being in compliance; usage of same sort of sign by other businesses; master sign programs; size of sign; the LED sign being used for advertising copy; colors used; concern that the City would see a glut of this type of signage if approved.

 

Applicant, Patrick Sherry, addressed the issues he could, stating the objective of the sign would be to provide advertisement that the company hoped would draw business in off of Bell Road.  When asked, he stated he was not sure how many other Quality Inns used this sort of advertising signage.  He did speak of other situations where the city inspectors monitor the sign and report back to staff on it every six months. 

 

Planning Tech, Wilson, used the LED sign proposed at the gas station site of the incoming Safeway as an example of how the LED signage would work under a Master Sign Program.  The size is a concern for staff and that it must not be used for any other additional advertising copy.  Wilson stated that staff would support a master sign program, which has been discussed by the businesses surrounding Quality Inn.

 

Sherry stated that the owner wants the LED sign.

 

Community and Economic Development Director, Testa, stated the proposed signage exceeds sq footage that exists, and the problem with using the sign for advertising.  The solution is:  a Master sign program that will get a sign, that is compliant with the code, out on Bell Road that will direct customers to the businesses.

 

There were no public comments made.

 

Senft made a motion to deny application CUP02-072.  Truitt seconded the motion.  7 yes votes.  Motion carried.     

 

·        PAD02-308 – Consideration and Action – Planned Area Development – Veramonte

 

Planning Manager, Phillips, asked that Application PAD02-308 be continued to the June 3, 2003, agenda based on a request from Earl, Curley & LaGarde, PC in order to secure full support from Luke Air Force Base for this revised plan.

 

Since this item is to be continued again, the Commission requested a new packet of updated information, with specific notes made reflecting any changes made to the original information.

 

Blair made a motion to approve the continuance of PAD02-308 to the June 3, 2003, agenda.  Segarra seconded the motion.  7 yes votes.  Motion carried.    

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: 

 

·        SP03-009 – Consideration and Action – Site Plan – SWC of Bell Rd and West Point Parkway

 

Planning Manager, Phillips, asked that Application SP03-009 be continued to May 6, 2003. 

 

Blair made a motion to continue the application SP03-009 to the May 6, 2003, agenda.  Morris seconded the motion.  7 yes votes.  Motion carried.    

 

·        SP03-065 – Consideration and Action – Site Plan – West Point Park Apartments

 

Planner, Penland, gave the presentation for Application SP03-065.

 

General discussion took place with Commission regarding height of fence (6 ft vs 8 ft); the notification procedure since no one showed for the advertised neighborhood meeting; the landscaping; measures taken to provide screening buffers from neighboring residential area; suggestion made to notify HOA specifically regarding public notices, etc.; appearance of the parking canopies; notification of Luke overflights; visually enhanced pedestrian crosswalk; number of trash enclosures; the unmanned guard shack; need for speed bumps or some sort of speed deterrent;  if parking for project is adequate; and the color schemes to be used on the structures.

 

Deputy City Attorney, Blilie, interjected and clarified for members of the commission that they were discussing elements of two separate projects; that the application before them, SP03-065, is a site plan and the task before the commission for this type of application is to make sure the project complies with original PAD.

 

Applicant, Ed Bull, pointed out how significant the landscaping is, in addition to the setbacks and the parking, all of which creates a substantial amount of buffering between the proposed units and the existing residential area.  There is a variety in the landscaping and it is intentionally staggered in variety to provide a lush canopy to screen the neighboring areas.  Applicant also noted that the client opted for two-story structure when it was within the zoning to go three-stories.  Very sensitive to the impact on the neighboring residential area and designed the layout with that issue in mind.  The canopies will match the buildings and will drain towards the landscaping. 

 

Truitt asked if there was any sort of enhancement in the pedestrian crosswalk planned. Applicant, Devan Wastchack, with Foursite Development responded how this request has been handled by other cities.  Stipulation m was added as follows:

The applicant shall include an aesthetic walkway, to be approved by the Community Development Director, connecting the sidewalks along West Point Parkway at the main entrance to the complex.

 

The fact that there wasn’t any citizen participation in the neighborhood meeting resulted in the suggestion that all HOAs be notified as a part of the notification process, specifically in this type of situation.

 

Lengthy discussion took place regarding the purposed design and color and quality of the parking canopies.  This exchange resulted in stipulation l: 

The covered parking structures are subject to the review and approval of the Community Development Director.

 

Applicant addressed issues of trash enclosures (number adequate), the unmanned guard shack (to give a resort-ish feel), parking (appropriate to # of residents), and speed bumps (not planned for, fire department against).

 

Morris made a motion to approve Application SP03-065, subject to stipulations a – m (with l & m added), attached hereto as Exhibit A.  Segarra seconded the motion.  7 yes votes.  Motion carried.   

 

·        SP03-109 Consideration and Action – Site Plan – Stadium Village

 

Planning Manager, Phillips, requested that Application SP03-109 be continued to May 6, 2003, commission meeting to allow Luke time to thoroughly review plans.  Staff stressed to the commissioners to take advantage of having this item before them and encouraged them to make any additional comments/thoughts about the plan because the goal is to move quickly on the project so that buildings are up by spring training season.  General discussion took place with commissioners regarding the number of stories allowed for the structures and questioning why the suggestions from the workshop had not been incorporated into the exhibits.

 

The applicant, Mike Edwards, assured the commission members that all comments have been taken into consideration; that, due to the expedited nature of the submittal process, they have not updated the drawings.  Issues exist as to finding specific users and using exact footprints and placement and architectural style. The goal is to make the development as inviting from the south as it will be from the north and the east.  Commission asked to save packets.

 

Truitt made a motion to continue the application SP03-109 to the May 6, 2003, agenda.  Blair seconded the motion.  7 yes votes.  Motion carried.    

 

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·        CUP02-346 Consideration and Action – Conditional Use Permit – Word Of Life Lutheran Church

 

Planner, Jochums, gave the presentation for Application CUP02-346.

 

There were no questions from the commission and no comments from the public.

 

Senft made a motion to approve Application CUP02-346, subject to stipulations a – n, attached hereto as Exhibit B.  Segarra seconded the motion.  7 yes votes.  Motion carried.   

 

·        CUP03-095 Consideration and Action – Conditional Use Permit – Cobblestone Auto Spa

 

Planning Manager, Phillips, asked that Application CUP03-095 be continued to May 6, 2003. 

 

Senft made a motion to continue the Application CUP03-095 to the May 6, 2003, agenda.  Blair seconded the motion.  7 yes votes.  Motion carried.    

 

OPEN CALL TO THE PUBLIC:

 

There were no public comments.

 

CURRENT EVENTS REPORT:

 

Chairperson and Commissioners: 

 

Asked that a discussion item to review residential and commercial setback requirements be added to the May 6, 2003, agenda.  Vice Chair Morris asked about the fairly unattractive addition to the newspaper building (that turns out was administratively approved.)  Also, he will not be at the next meeting.  Commissioner Senft strongly urged staff to check the setbacks on Red Lobster – the structure appears to be closer than required.

 

Community and Economic Development Director: 

 

Director, Testa, stressed the importance of the Stadium Village project to the city, etc.  Encouraged commission members to forward to staff ANY comments/concerns as soon as possible so that they can be relayed directly to the developer.  Staff would like to give the developer the opportunity to incorporate changes/suggestions into plans BEFORE the May 6, 2003, commission meeting.

           

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Martha Bails declared the meeting adjourned at 7:50 P.M.

 

           

__________________________              _________________________

Martha Bails, Chairman                               Phil Testa, Director

Planning and Zoning Commission              Community & Economic Development