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MINUTES

PLANNING AND ZONING COMMISSION
12425 W. BELL ROAD, SUITE D-10
0
SURPRISE AZ  85374


REGULAR MEETING

November 5, 2002

6:00 P.M.


Call to Order:

Roll call:


Vice Chairman Morris called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, November 5, 2002.  Also in attendance with Vice Chairman Dan Morris were: Commissioners Bob Gonzales, Lyn Truitt, and Tony Segarra.  Chairman Martha Bails, Commissioners Ken Senft, and Jan Blair were excused. 


Staff Present:
 

Deputy City Attorney, Jeff Blilie; Community Development Director, Phil Testa; Planner, Grant Penland; and Planning Technician, Stephanie Wilson.

 ·        Approval of Planning and Zoning Meeting Minutes 

October 1, 2002 minutes – approved.  October 15, 2002 minutes – approved.   

OLD BUSINESS

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING:

REGULAR ITEMS REQUIRING A PUBLIC HEARING:


NEW BUSINESS:

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

·        RS02-109 – Consideration and Action – Rural Subdivision– Desert Vista Estates (Swanky & Toops).

Planner, Penland, made a presentation for Application RS02-109 regarding the Rural Subdivision.

General discussion took place with Commission.  Vice-Chairman Dan Morris asked for a stipulation for storm drainage to keep water from running into adjacent properties.   Planner, Penland, noted that this property does not have any flood ways or plains “official” zones noted for this property; that the City uses the FEMA maps to determine if mitigation is necessary.  CD Director, Testa, will raise this question with engineering.

Segarra made a motion to recommend approval for
RS02-109 with no changes to stipulations, attached hereto as Exhibit A. Truitt seconded the motion.  4 yes votes.  3 excused (Bails, Blair, Senft).  Motion carried. 

·       
RS02-114 – Consideration and Action – Rural Subdivision– Pensri's Place - Thienapirak

Planner, Penland, made a brief presentation for Application
RS02-114 regarding the Rural Subdivision.

There were no comments made by the commissioners.

Truitt made a motion to recommend approval for
RS02-114, subject to stipulations a-j, attached hereto as Exhibit B.  Gonzales seconded the motion.  4 yes votes.  3 excused (Bails, Blair, Senft).  Motion carried.

·       
SP02-220 – Consideration and Action – Site Plan – Macayo's Plaza

Planner, Penland, made a brief presentation for Application
SP02-220 regarding the Macayo’s Plaza site plan.  The presentation demonstrated how key items were in conformance with recently implemented Design Guidelines.

General discussion took place with Commission.  Discussion included issues with the decel lane, the sidewalk, and landscaping/decorative enhancements; garbage and pick up of garbage; time of deliveries and delivery vehicle traffic; # of parking spaces vs. additional space that would offer a buffer between neighborhood and other shops.

Truitt made a motion to recommend approval for
SP02-220, subject to stipulations a-o, attached hereto as Exhibit C.  Segarra seconded the motion.  4 yes votes.  3 excused (Bails, Blair, Senft). Motion carried.

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

·        PP02-218 – Consideration and Action – Preliminary Plat – Mountain Gate (PAD)   

Planner, Penland, made a presentation for Application PP02-218.

General discussion took place with Commission regarding this plat being in compliance with the new requirement of posting the zoning map with noise contours in each sales office.

Truitt made a motion to recommend approval for P
P02-218, subject to stipulations a-k, attached hereto as Exhibit D.  Gonzales seconded the motion.  3 yes votes.  1 no vote.  3 excused (Bails, Blair, Senft). Motion carried.

·        PP02-234 – Consideration and Action – Preliminary Plat – Rincon at Sun City Grand (Phase 4)

A continuance was requested for Application PP02-234.

There were no comments made by the commissioners.

Truitt made a motion to recommend approval for continuance for PP02-234.  Segarra seconded the motion.  4 yes votes.  3 excused (Bails, Blair, Senft). Motion carried.

·       
PP02-165 – Consideration and Action – Preliminary Plat – Sierra Verde 

Planner, Penland, made a brief presentation and distributed revised stipulations for Application PP02-165.

Applicant (Paul Gilbert) in full agreement with stipulation “N”.

There were no comments made by the commissioners.

Truitt made a motion to recommend approval for continuance for P
P02-165, subject to stipulations a-n, attached hereto as Exhibit E.  Gonzales seconded the motion.  3 yes votes.  1 no vote.  3 excused (Bails, Blair, Senft). Motion carried.

·       
CUP02-098 – Consideration and Action – Conditional Use Permit - Thunderbird Automotive 

Planner, Penland, made a presentation for Application CUP02-098.

After a five-minute adjournment of the meeting from 7:25 – 7:30, general discussion took place with Commission regarding the lack of architectural style, the overall plainness of the building, and concerns of light spill from the location of both the lights on the pole and the wall mounted lighting.  Applicant Tom Fletcher noted that the bays accommodate one vehicle at a time.

Morris made a motion to recommend approval for CUP02-098, subject to stipulations a-m, with “h” modified, attached hereto as Exhibit F.  Truitt seconded the motion.  4 yes votes.  3 excused (Bails, Blair, Senft). Motion carried.

·       
ZTA02-254 – Consideration and Action – Zoning Text Amendment  - Amendment to the Home Product Portfolio 

CD Director, Testa, requested a continuance on this item to November 19, 2002.

There were no comments made by the commissioners.

Segarra made a motion to recommend approval for continuance of ZTA02-254.  Truitt seconded the motion.  4 yes votes.  3 excused (Bails, Blair, Senft). Motion carried.
 

OPEN CALL TO THE PUBLIC: 

There were no comments made from the public.

 CURRENT EVENTS REPORT:

 A.     Chairperson: 

B.    Community Development Director:  Mentioned the 2002 Boards and Commissioners Conference taking place in Phoenix, November 18, 2002. 

ADJOURNMENT:

There was no further business.  On a motion duly made and seconded.   Vice Chairperson Morris declared the meeting adjourned at 7:40 P.M.

__________________________              _________________________

Martha G. Bails, Chairman                          Philip A. Testa, Director

Planning and Zoning Commission              Community Development