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MINUTES

PLANNING AND ZONING COMMISSION
12425 W. BELL ROAD, SUITE D-100

SURPRISE AZ  85374

REGULAR MEETING

January 7, 2003
6:00 P.M.

Call to Order:
Roll call:


Chairman Martha Bails called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, January 7, 2003.  Also in attendance with Chairman Bails were: Commissioners Ken Senft, Lyn Truitt, Tony Segarra, and Jan Blair.  Vice Chairman Dan Morris and Commissioner Bob Gonzales were absent.

Staff Present:


Deputy City Attorney, Jeff Blilie; Planner, James Atkins; and Planner, Andrew Jochums.

 ·       Approval of Planning and Zoning Meeting Minutes of 12/17/02 

Senft made a motion to recommend approval.  Segarra seconded the motion.  5 yes votes.  2 absent (Morris and Gonzales).  Motion carried.  December 17, 2002 minutes – approved.   

OLD BUSINESS:


REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:
n/a

REGULAR ITEMS REQUIRING A PUBLIC HEARING:
n/a

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

 

·        Discussion and possible recommendation regarding establishing standards/ guidelines on the usage of temporary buildings

 

Key members for this discussion were not in attendance at the meeting.  This item is to be placed on the agenda for the January 21, 2003 commission meeting.

Blair made a motion to recommend moving the discussion item to the next agenda meeting.  Senft seconded the motion.  5 yes votes.  2 absent (Morris and Gonzales).  Motion carried. 

·        Discussion and possible recommendation regarding water features in landscape designs and impact on water conservation measures

Key members for this discussion were not in attendance at the meeting.  This item is to be placed on the agenda for the January 21, 2003 commission meeting. 

Senft made a motion to recommend moving the discussion item to the next agenda meeting.  Segarra seconded the motion.  5 yes votes.  2 absent (Morris and Gonzales).  Motion carried. 

 REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 ·       PP02-234 – Consideration and Action – Preliminary Plat – Rincon @ Sun City Grand 

 Planner, Atkins, gave the presentation.

The only comment from the commission had to do with applicants being aware of Loop 303 and it’s location in conjunction to development taking place.  Planner Atkins advised the commission that there is a policy in place that requires a map be displayed identifying specific land uses, such as Loop 303, similar to the Luke noise ordinance map.

Truitt made a motion to recommend approval for PPA02-234 subject to stipulations a-h, attached hereto as Exhibit A.  Segarra seconded the motion.  5 yes votes.  2 absent (Morris and Gonzales).  Motion carried.

·      
PP02-285 – Consideration and Action – Preliminary Plat – The Regent @ Sun City Grand

Planner, Atkins, gave the presentation.

No comments from the commission

Truitt made a motion to recommend approval for PPA02-285 subject to stipulations a-h, attached hereto as Exhibit B.  Segarra seconded the motion.  5 yes votes.  2 absent (Morris and Gonzales).  Motion carried.


·      
PP02-240 – Consideration and Action – Preliminary Plat – Greer Ranch South

Planner, James Atkins, gave the presentation.

Brief discussion took place.  Jeff Blilie, Deputy Attorney, requested this item be continued for 30 days due to some inconsistencies he discovered when reviewing the plat from approved PAD, stipulations, and the amended PAD.  One concern of the commission was in response to the “last minute” comment letter from Luke.  Commissioners wanted to make sure that Luke is being notified in a consistent and timely manner.  There was an issue of school location and Luke’s concern about schools being in their overflight pattern.   Planner Atkins briefly mentioned how the notification process worked and that Luke is notified just as everyone else is on the notification list.  Commissioner Senft requested the original letter from Luke be presented with the material the next time this item comes before the commission.

Senft made a motion to recommend continuance of PP02-240, to be placed on the agenda for the Planning and Zoning Commission meeting of February 4, 2003.   Segarra seconded the motion.  5 yes votes.  2 absent (Morris and Gonzales).  Motion carried.


OPEN CALL TO THE PUBLIC:

There were no comments made from the public.

CURRENT EVENTS REPORT:

 Chairperson and Commissioners:  Commissioner Blair asked about signs of public notices.  Mentioned that she is finding many that are not being taken down.  Planner Atkins suggested adding a standard stipulation to the staff reports that required the applicant to remove the sign within 10 days after final commission or council action. 

Chairman Bails mentioned the Luke Open House/Tour scheduled for January 27th by Luke and the joint workshop with Council and staff scheduled on January 16th to review comments compiled regarding the Luke Compatibility report.

Community and Economic Development Director:    

ADJOURNMENT:

 There was no further business.  On a motion duly made and seconded.    Chairperson Bails declared the meeting adjourned at 6:22 P.M.

          __________________________          _________________________

Martha G. Bails, Chairman                    Philip A. Testa, Director

Planning and Zoning Commission                 Community Development