AND ZONING COMMISSION
12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
January 21, 2003
Call to Order:
Chairman Martha Bails called the Regular Planning and Zoning
Commission Meeting to order at 6:00 p.m. at the Surprise City Hall –
12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday,
January 21, 2003. Also in
attendance with Chairman Bails were: Vice Chairman Dan Morris and
Commissioners Bob Gonzales, Ken Senft, Lyn Truitt, Tony Segarra, and Jan
Deputy City Attorney, Jeff Blilie; Community and Economic Development
Director, Phil Testa; Planners Grant Penland and Andrew Jochums.
Approval of Planning
and Zoning Meeting Minutes of January 7, 2003
Senft made a motion to recommend
approval of January 7, 2003 minutes.
Segarra seconded the motion. 7
yes votes. Motion carried.
REGULAR ITEMS NOT REQUIRING A PUBLIC
REGULAR ITEMS REQUIRING A PUBLIC HEARING: n/a
REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:
Chairperson Bails asked to move the first two items
marked for discussion to the end of the agenda.
· Discussion and possible recommendation regarding Community Services of
Arizona’s (CSA) interest in developing affordable rental units within the
area of the original town site.
Community and Economic Development Director, Phil Testa
introduced the CSA topic and reminded commissioners that the presentation was
being given for their information
ONLY – that no action was expected.
Dan Lundberg from Community Initiatives
introduced CSA representative, Brian Swanton, who presented a general
slideshow. Information regarding the
statewide nonprofit organization, CSA, included the range of social services
the agency provides and a breakdown of funding/location possibilities. Brian concluded his presentation with a
request for a recommendation for approval of support from the commission to
take with them to the City Council.
discussion took place. Members of the
commission supported the ‘idea’ behind CSA providing its services to the
community but were concerned about the location of the proposed project
site. Issues with the lack of water
pressure and transportation were also discussed. City Deputy Attorney, Jeff Blilie, wrote up the following
motion to encapsulate the concerns of the commissioners: "I move to recommend supporting CSA's
proposal to develop affordable rental units within the Original Town Site,
with the stipulation that CSA look into alternate sites other than the
commercial property directly west of the Windmill Hotel."
Senft made the motion as drafted by Deputy City
Attorney Blilie to recommend supporting CSA’s proposal. Blair seconded the motion. 7 yes votes. Motion carried.
· SP02-300 – Consideration And Action – Site Plan– Idaho
Forest Products Retail Center
Planner, Penland, gave the presentation. He mentioned the addition of stipulation “m” addressing the use
of a temporary sales trailer for a period of six months during the
construction of the permanent office/sales building.
General discussion took place
regarding access, height and type of surrounding wall, landscaping concerns,
parking/driving surfaces, handicapped access issues, and encroachment of the pedestrian
space by parked vehicles.
In regards to the issues with the wall and the
landscaping, the consensus was that the general usage in the area is
considered ‘industrial’ and the site plan was sufficient as presented.
Applicants, Rich Reithal and Jeff Giller, were
present. They specified that they
have chosen an all weather type
compacted driving surface cover to effectively keep down the dust, which was
addressed as stipulation “o” - "The
applicant shall provide an all weather surface over the entire lumber storage
area of the site."
Vice Chair Morris was concerned that not enough space was allocated
between the parking and the building to allow uninhibited pedestrian usage of
the walkway. Morris felt the bumper
of the cars could encroach into this space.
Applicants agreed to move the building “back” to allow for a wider
sidewalk area – addressed as
stipulation “n” – “The applicant shall shift the building in order to provide
a wider sidewalk or a landscape buffer between sidewalk and building.”
The applicants also agreed to position the handicapped parking spaces
closer to the entrance of the building.
This is addressed as stipulation “p” - "The applicant shall move
the handicapped spaces so that they are the closest spaces to the main
Morris made a motion to recommend approval for
Application SP02-300, subject to stipulations a – p, attached hereto as
Exhibit A. Blair seconded the
motion. 7 yes votes. Motion carried.
REGULAR ITEMS REQUIRING A PUBLIC HEARING:
· PP02-319 – Consideration And Action – Preliminary
Plat – Durango @ Sun City Grand
Planner, Penland, gave the
General discussion took place regarding the
subdivision and the fact that it borders Loop 303. Vice Chair Morris wanted to make sure buyer was notified of
this fact in the sales agreement.
This is a part of the notification process, including notification
regarding Luke overflight.
Chairperson Bails wants the record to reflect that she is a resident
of Sun City Grand but that she has no conflict in voting on this item.
There were no public comments.
Truitt made a motion to recommend approval for PP02-319 subject
to stipulations a-h, attached hereto as Exhibit B. Senft seconded the motion.
7 yes votes. Motion carried.
Chairperson Bails returned to the
first discussion item.
· Discussion and possible recommendation regarding establishing
standards/ guidelines on the usage of temporary buildings
General discussion took place debating the differences between
temporary and modular buildings; being arbitrary or subjective on decisions;
and questioning if it is possible to establish a time frame that should be
allowed to operate a business out of a temporary structure, while still
allowing for flexibility and necessary consideration of specific
circumstances of a proposal. The courthouse
was held up as an example of how well a modular structure can and does
work/look. Agreed definitions would
help the commission make their determinations on a case-by-case basis. Definitions should be found in the updated
· Discussion and possible recommendation regarding water features in
landscape designs and impact on water conservation measures
Vice Chair Morris voiced his concern about restricting water features
in landscaping plans. He didn’t
approve of restricting ALL water features, noting the aesthetic value for the
inhabitants of the area and that such features can and should be
added/designed, conscious of the water conservation issues at hand, through
moderation in size and type of water used for the feature. Before eliminating them completely, Vice
Chair Morris would want to see the proof that they are indeed the monsters to
water conservation that some people see them as.
and Economic Development Director, Testa, suggested inviting Jim Swanson, Water Services Manager, to
give a presentation that may help the commission to make educated decisions
on the issue. Chairperson Bails
agreed but suggested saving it for a ‘short’ agenda to allow enough time for
a thorough discussion.
OPEN CALL TO THE PUBLIC:
were no comments made from the public.
Chairperson and Commissioners:
will NOT be at the February 4th Planning and Zoning Commission
meeting. She wanted it noted that
voting is to start with Commissioner Truitt next. Chairperson Bails asked that all commission related calls,
including absences, be made to the Planning and Zoning secretary at
623-875-4337. An updated commissioner
information list was handed out.
and Economic Development Director: Director Testa wanted to thank all the
Planning and Zoning Commission members for turning out for and participating
in the joint workshop held on the Luke Compatibility Report.
no further business. On a motion duly
made and seconded. Chairperson
Bails declared the meeting adjourned at 7:30 P.M.
Martha G. Bails, Chairman Philip A. Testa, Director
Planning & Zoning Commission Community Development