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MINUTES

 

PLANNING AND ZONING COMMISSION

                                                           

12425 W. BELL ROAD, SUITE D-100

SURPRISE AZ  85374

 

REGULAR MEETING

 

March 4, 2003

6:00 P.M.

 

Call to Order:

Roll call:

 

Chairman Martha Bails called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, March 4, 2003.  Also in attendance with Chairman Bails were: Vice Chairman Dan Morris and Commissioners Ken Senft, Lyn Truitt, Tony Segarra, and Jan Blair. Commissioner Bob Gonzales was absent (excused).

 

Staff Present:

 

Deputy City Attorney, Jeff Blilie; Community and Economic Development Director, Phil Testa; Planning Manager, Scott Phillips; Planner, Grant Penland; Planner, Andrew Jochums; and Planning Tech, Stephanie Wilson.

 

Minutes of the Planning and Zoning Commission Workshop with Luke AFB that took place on February 18, 2003, will be placed on the March 18, 2003, agenda for approval.

 

·       Approval of Planning and Zoning Meeting Minutes of February 18, 2003 

 

Morris made a motion to approve the February 18, 2003, minutes.  Segarra seconded the motion.  6 yes votes.  1 absent (Gonzales). Motion carried.     

 

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: n/a

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·       PP02-328 Consideration and Action – Preliminary Plat – Bell Pointe I

 

Planner, Penland, gave the presentation.

 

General discussion took place regarding size of the soccer field; how the recreation areas will be phased in; public notice of overflight – with the stipulation/notice being very specific (ie – defining ‘LANTIRN’; giving distances, climb rates, and speeds at takeoff; particularly noting the schedule of flight patterns taking place during the late evening/night hours); separation of entrances; school sites planned; enhanced driveways/stamped concrete entrances and overall product quality; and if there will be access to Arizona Traditions.

 

The applicant, Mike Curley, stated that the area of the soccer field is roughly 2 acres and that the recreation areas will be phased into the development.  Applicant also agreed to adhere to any stipulation regarding Luke overflight noticing.  Planner, Penland, addressed the commission’s question about the entrances – the initial concern has resulted in the current configuration and the plan has the approval of the fire department.  Applicant agrees to a stipulation to be added to that effect.  Applicant stated that there is not a school site planned but Planning Manager, Phillips, informed the commission that there are three elementary schools proposed in that area as well as the nearly complete Willow Canyon High School.  The applicant, Curley, feels the product quality is increasingly more decorative and Planner, Penland, told the commission that the enhanced driveways/stamped concrete entrances will fall under design review portion of the process and percentages will be met. Applicant let commission know there will not be a connection to Arizona Traditions.

 

Commissioner Truitt reiterated Commissioner Senft’s concern about public notification regarding Luke overflight pattern.  Testa, Community and Economic Development Director, agreed that the stipulation should be added and let the commissioners know that staff will be meeting with Luke which will, hopefully, clarify certain issues, including the one mile radius.

 

There were no public comments.

 

Morris made a motion to recommend approval for Application PP02-328, subject to stipulations a – m, (with m and n added –m” - The applicant shall include notice within the public report and provide a visual display within the model home complex, regarding the proximity of the project in relation to the Luke Air force Base LANTIRN pattern, and stating that the LANTIRN pattern is the check pattern located approximately 1 mile to the east of the property which is flown by Luke pilots at speeds of 450 mph, approximately 500 feet above ground level to calibrate sensitive F-16 equipment; “n” - The applicant shall construct the temporary roadway connecting parcels 1 and 3 prior to the City issuing any building permits within parcel 3), attached hereto as Exhibit A.  Blair seconded the motion.  6 yes votes.  1 absent (Gonzales). Motion carried.     

 

·       ZTA02-349 Consideration and Action – Zoning Text Amendment – City Initiated Ordinance to Amend the Setback Requirements for Schools, Civic, Cultural, and Religious Institutions

 

Planner, Penland, asked that this item be continued to the April 1, 2003, agenda. 

 

Morris made a motion to approve continuance for Application ZTA02-349 to April 1, 2003.  Senft seconded the motion.  6 yes votes.  1 absent (Gonzales). Motion carried.     

 

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING: 

 

·       SP02-299 – Consideration and Action – Site Plan – Sommers Building

 

Planner, Penland, gave the presentation.

 

The question was asked by Commissioner Morris regarding on-site runoff and Planner, Penland, stated the majority of retention would be in the front landscape area.

 

Truitt made a motion to recommend approval for Application SP02-299, subject to stipulations a – h, attached hereto as Exhibit B.  Segarra seconded the motion.  6 yes votes.  1 absent (Gonzales). Motion carried.     

 

·       SP02-322 Consideration and Action – Site Plan – Surprise Village

 

Planner, Penland, gave the presentation.

 

General discussion took place regarding pedestrian access that may not be utilized; specific users/business types; the possibility that one of the users may be a 24 hour drug store; how much better a vehicular connection would work; problems with traffic circulation within the site; location of loading zones and handicapped parking spots; height of storage facility and location of loading area; hours of operation; angled vs. 90º parking; landscaping and the desire for more mature trees initially to make the site more visually appealing. 

 

The applicant, James Day, responded to the concerns of the commissioners.  He stated the intent of the pedestrian access is primarily to give pedestrians a footway over/through the planned landscaping and that the adjacent property owner was not “okay” with a vehicular connection.  In reference to the variety of shops, the applicant stated that the height of the storage building will be three stories and is flux with rest of the buildings.  It was also noted that the storage facility would take place in phase 2 to allow time for additional consideration.  The loading area is in the ‘elbow’ created by the building’s structure.  Commissioner Senft was concerned about access by users and that there wasn’t a loading dock of sorts to accommodate trucks and moving vans.  The applicant stated the plan allowed for plenty of ‘length’ to accommodate these vehicles.  As far as traffic circulation, the applicant believes, as designed, it will slow traffic down through the site and there are really two separate circulation systems, north and south.  Nice corridor separates the site and breaks up the parking mass.

 

Commissioner Truitt mentioned concern over traffic turning off of Bell onto Litchfield.  The decel lanes are all on Litchfield.  He asked why there wasn’t a decel lane off of Bell.  Applicant pointed out entrance off of Bell located halfway on the site.  An additional decel lane and length would have to meet engineering standards, not certain what would work without an engineer to refer the specific question to.  The applicant noted the site would be losing landscaping and Commissioner Truitt reiterated the desire of the commission to look ahead and do what it can to eliminate additional gridlock on Bell.  He stated the commission couldn’t keep approving projects that lend to traffic congestion on Bell. 

 

Phil Testa, Community and Economic Development Director asked if commission was directing it must be done or if they would be satisfied with engineering making the determination if a decel lane or pocket was possible.

 

Commissioners voiced concern over stipulating an item they aren’t certain can be done from an engineering aspect.  The applicant believes the driveway off of Bell will be what people use the most. 

 

Commissioner Senft suggested adding language ordering an engineering study and review, that the appropriate traffic measure will then be added, if deemed necessary/possible.

 

Applicant, Michael Merryman, recommended a traffic engineer should do the study – let the experts decide/provide recommendation.  Doesn’t believe it needs to be mandated.

 

The discussion turned to whether or not to continue the item.  Commissioner Truitt suggested leaving it to staff.  Applicant, Merryman, reiterated the importance of relying on professional opinion - if a decel lane is needed and if it can be done, in that order.

 

Commission noted on the staff report that the City traffic engineer had no comments when the project went through the standard review process.

 

It was decided to continue this item to the March 18, 2003, commission meeting.  Meanwhile, Planning Manager, Phillips, noted that staff would schedule a meeting with engineering with the issues at hand and determine how they are to be addressed and present to the commission any preliminary ideas about the challenges and benefits of a decel lane at that location.

 

It was asked that the commissioners save their packets on Surprise Village for the March 18, 2003, commission meeting.

 

Blair made a motion to approve continuance for Application SP02-322 to March 18, 2003.  Morris seconded the motion.  6 yes votes.  1 absent (Gonzales). Motion carried.     

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·       PAD02-308 Consideration and Action – Planned Area Development – Veramonte

 

Planner, Penland, asked that this item be continued to the March 18, 2003, agenda. 

 

Truitt made a motion to approve continuance for Application PAD02-308 to March 18, 2003.  Senft seconded the motion.  5 yes votes.  Commissioner Segarra stepped out of the room and did not participate in the vote on this item. 1 absent (Gonzales).  Motion carried.     

 

·       PP02-350 Consideration and Action – Preliminary Plat – Veramonte

 

Planner, Penland, asked that this item be continued to the March 18, 2003, agenda. 

 

Blair made a motion to approve continuance for Application PAD02-350 to March 18, 2003.  Morris seconded the motion.  5 yes votes.  Commissioner Segarra stepped out of the room and did not participate in the vote on this item. 1 absent (Gonzales).  Motion carried.     

 

·       CUP03-012 – Consideration and Action – Conditional Use Permit - Onstott Garage

 

Planner, Penland, gave the presentation. 

 

Commissioner Morris commended the quality of the design.

 

There were no public comments.

 

Senft made a motion to recommend approval for Application CUP03-012, subject to stipulations a – e, attached hereto as Exhibit C.  Segarra seconded the motion.  6 yes votes.  1 absent (Gonzales). Motion carried.     

 

 

OPEN CALL TO THE PUBLIC:

 

There were no public comments.

 

CURRENT EVENTS REPORT:

 

Chairperson and Commissioners: 

Commissioner Blair noted the problem of mobile homes/RVs in the WalMart parking lot.  Asked that staff to check for any code/ordinance zoning violation that could be used to discourage this growing problem.  The Home Depot site also needs to be watched for violations to agreements.  Needs to be ‘cleaned up.’  Staff agreed and will look into what can be done.

 

Commissioner Segarra visited Fulton Homes and voiced concerns that the ordinance to display the noise contours map isn’t effective.  He had to look for the map and others he spoke with touring the model homes didn’t even notice the map.  The map needs to be prominently displayed near the main public entrance.

 

Commissioner Senft had questions, initiated by a citizen recommendation, for staff regarding the possibility of a municipal airport – area in question is NE of Grand Ave and west of 163rd Ave.  Staff noted that it is private property and that this could be called a long-term goal of the city but to follow up on that would be ill advised at this time.

 

Commissioner Senft also addressed the issue of shooting ranges and suggested staff may want to review or offer additional public noticing to buyers to minimize the possibility of being held responsible as the zoning body for the costs of testing that a resident could demand.  He mentioned, specifically, the situation at Sun City Grand.  He also provided for staff the following documentation for review:  Senate Bill 1008 and a copy of the Peoria Rod & Gun Club Noise Measurement and Assessment Report. 

 

The final Luke Regional Compatibility Study meeting will take place on March 21st, 2003, from 3:00 to 4:00 pm, at the Glendale Main Public Library on Brown Street.  Community and Economic Director, Testa, will notify Commission if any of this information should change.  It was also noted that the final report is not available yet. 

 

Community and Economic Development Director: 

Community and Economic Development Director, Phil Testa, passed out to commission members a copy of the 2003 Spring Training Box Schedule.  The ‘starred’ dates on the schedule denote when the staff will be using the suite to entertain and inform specifically invited groups.  Testa wanted to encourage the commissioners to attend the games to introduce themselves and promote the city but asked that the office be contacted in advance so that arrangements can be made to get them into the suite.

 

Testa also referenced the memo regarding the Orchards, parcel 6 & 7.  It is a discussion item on the next agenda and council members have been invited to attend.  Staff is hoping to provide some early review and input into the project, as the applicant would like to get plans underway very quickly.

        

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Martha Bails declared the meeting adjourned at 8:00 P.M.

 

        

__________________________       _________________________

Chairman Martha Bails                  Philip A. Testa, Director

Planning and Zoning Commission     Community & Economic Development