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MINUTES

 

PLANNING AND ZONING COMMISSION

                                                                               

12425 W. BELL ROAD, SUITE D-100

SURPRISE AZ  85374

 

REGULAR MEETING

 

April 1, 2003

6:00 P.M.

 

Call to Order:

Roll call:

 

Chairman Martha Bails called the Regular Planning and Zoning Commission Meeting to order at 6:00 p.m. at the Surprise City Hall – 12425 West Bell Road, Suite D-100, Surprise, Arizona 85374, on Tuesday, April 1, 2003.  Also in attendance with Chairman Bails were: Commissioners Bob Gonzales, Ken Senft, Lyn Truitt, and Jan Blair. Vice Chairman Dan Morris and Commissioner Tony Segarra were absent (excused).

 

Staff Present:

 

Deputy City Attorney, Jeff Blilie; Planning Manager, Scott Phillips; Planner, Grant Penland; and Planner James Atkins.

 

·        Approval of Planning and Zoning Meeting Minutes of March 18, 2003 

 

Truitt made a motion to approve the March 18, 2003, minutes.  Blair seconded the motion.  4 yes votes.  2 absent (Morris and Segarra).  Commissioner Senft abstained.  Motion carried.     

 

PRESENTATION:


 

                                                                       

OLD BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:

 

·        SP02-322 – Consideration and Action – Site Plan – Surprise Village

 

Planner, Penland, gave presentation on Application SP02-322 and referenced the traffic analysis letter regarding the westbound right turn movement at the intersection of Bell and Litchfield.

 

Applicant, Mike Curley, spoke on behalf of the client.  He explained the initial hesitation of his client at Commission’s recommendation regarding the right turn lane on this site was due to the considerable expense of such an undertaking (nearly $175,000).  But a discussion with city engineer, Robert Maki, clarified the need for the turn lane and taking into consideration the legitimate concerns of the commission, the applicant will not contest a right hand turn lane and will absorb the associated costs of construction of the right hand turn lane, including the relocation of existing structures and utilities, including traffic lights and street lights.

 

The commission did not have any further questions upon conclusion of the applicant’s statement.

 

Truitt made a motion to approve Application SP02-322, subject to stipulations a – j, (with j added: The applicant shall provide for and construct a right hand turn lane for westbound traffic at Bell Road and Litchfield Road.  This shall include the relocation of any existing structures and utilities, including traffic signals and street lights.”), attached hereto as Exhibit A.  Gonzales seconded the motion.  5 yes votes.  2 absent (Morris and Segarra).  Motion carried.     

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING: n/a

 

NEW BUSINESS:

 

REGULAR ITEMS NOT REQUIRING A PUBLIC HEARING:  n/a

 

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

 

·        CUP02-072 Consideration and Action – Conditional Use Permit – Quality Inn Electronic LED Display Sign

 

Planner, Penland, asked that Application CUP02-072 be continued to the April 15, 2003, agenda.

 

Truitt made a motion to approve the continuance of CUP02-072 to the April 15, 2003, agenda.  Senft seconded the motion.  5 yes votes.  2 absent (Morris and Segarra).  Motion carried.     

 

·        CUP02-345 Consideration and Action – Conditional Use Permit – Radiant Church North Campus

 

Planner, Penland, gave the presentation for Application CUP02-345.

 

General discussion took place regarding this application.  The commissioners and applicants addressed the list of concerns of Commissioner Segarra.  Architect

Dave Franklin, and the owner’s representative, Steve Henry, introduced themselves for the record.  Written comments from Commissioner Segarra (excused absence) were read into the record by Chairperson Bails:

 

“For the record: I am a member of the Mountain Vista HOA and reviewed this application a few weeks ago.

 

  1. Trees along the residential boundary MUST be mature trees or of a variety which would have a fairly well developed canopy within a year of planting. 

(Applicant’s response:  No problem.  In the process of the development of the site, the landscaping is scheduled in the first phase to allow for time for plants to mature.  Stipulation m: Phase II as depicted on the site plan is conceptual only and the applicant shall be required to submit a site plan for Phase II prior to commencing with its construction.)

 

  1. Open a driveway unto Reems. We are very concerned about the volume of traffic north and south on Mountain Vista Blvd. Close the Mountain Vista driveway or make it ENTRY only.

(Staff’s response:  Staff directed applicant that the project should not have egress/ingress off of Reems due to the channel.  Engineering department was very specific in that direction.  Making the existing access point on Paradise “entry only” will only exasperate the problem.  Future plans include a traffic signal on Paradise Lane, making it easier to control the traffic flow to a site with limited access points.)

  1. No outside sound system shall be employed.
  2. NO OUTSIDE CONCERTS.

(Items 3 & 4 were addressed together:  Applicant detailed specific events that the church will be holding at other, off-site venues, in an effort to be ‘good neighbors.’  But the Applicant feels the suggestion of Commissioner Segarra puts restrictions on them that aren’t placed on others.  Asked if a stipulation suggested as such was legally possible or enforceable.  Planning Manager, Phillips, believes this will be modulated well enough by the city’s permit process in place; that Commissioner Segarra’s request is unduly restrictive; as well as the fact that he believes the church wants to be a ‘good neighbor’ and will keep in mind the appropriate time and place for any scheduled outdoor activities.  Stipulation N:  The applicant shall be required to meet all City standards regarding outdoor events.)

 

  1. Due to the proximity to the residential area the building should incorporate sound attenuation to contain 99.9% of sound with the walls.

(Applicant assures the Commission that they are using the best sound insulating walls that can be found but questions the 99.9% measurement as a qualifier for compliance.   The commissioners agreed, at this point, to remove items 3, 4, & 5 from the list of concerns.)

  1. Due to the anticipated volume of traffic adult volunteers or professional traffic control personnel shall be employed. I observed teens directing traffic a couple of weeks ago and it was not going well.

 (Applicant admits that they continue to learn as they grow.  Applicant states the church will be employing off-duty police officers and that they have offered training to adult volunteers to direct traffic.)

  1. Boxed lights with adequate screening shall be utilized to keep 'light pollution' away from residences.

(Applicant told the commission that the plans have met all the city requirements in regards to site illumination, including minimizing/eliminating ‘light pollution.’)

  1. Temporary parking area must be dust free.”

(Recycled asphalt will be used to cover temporary, overflow parking area.  Dust will not be a problem for the surrounding residents.)

 

A member of the public did comment:  William G. Spillers, 15720 W Paradise Ln, Surprise, AZ, was concerned about permits issued for outdoor activities, citing problems experienced with an outdoor concert held at the church.  He asked about height restrictions on the structures and how property values might be negatively impacted by this development.  He also noted he paid a premium for his property based on the building plat showing single family development where the CUP is proposed.

 

Planner, Penland, told the commission that, per code, anything in excess of 35’ is up to the discretion of the commission to approve or deny.  The project architect stated that it is only the very peak of the tower that exceeds 35’.

 

Chairperson Bails then closed the public hearing.

 

Commissioner Blair asked if any neighborhood meetings were held for this project.  Applicant answered: No.  Staff noted a neighborhood meeting was not required for this type of project.

 

Senft made a motion to approve Application CUP02-345, subject to stipulations a – n, with m and n added, attached hereto as Exhibit B.  Blair seconded the motion.  5 yes votes.  2 absent (Morris and Segarra).  Motion carried.   

 

·        CUPA03-044 Consideration and Action – Conditional Use Permit Amendment – Paradise Education Center Classroom and Cafeteria Building Additions 

 

Planner, Penland, gave the presentation for Application CUPA03-044.

 

There were no commission or public comments.

 

Senft made a motion to approve Application CUPA03-044, subject to stipulations a – i, attached hereto as Exhibit C.  Truitt seconded the motion.  5 yes votes.  2 absent (Morris and Segarra).  Motion carried.   

 

·        PP03-055  Consideration and Action – Preliminary Plat – The Enclave at Sun City Grand

 

Planner, Penland, gave the presentation for Application PP03-055.

 

There were no commission or public comments.

 

Senft made a motion to approve Application PP03-055, subject to stipulations a – i, attached hereto as Exhibit D.  Blair seconded the motion.  5 yes votes.  2 absent (Morris and Segarra).  Motion carried.   

    

 

OPEN CALL TO THE PUBLIC:

 

There were no public comments.

 

CURRENT EVENTS REPORT:

 

Chairperson and Commissioners:  Chairperson Bails acknowledged three ASU students in attendance.

 

Commissioner Senft:  a concerned citizen approached him regarding the right turn lane at Bell & Grand that has ‘disappeared.’  Scott said the decision to eliminate that right hand turn lane had to do with the traffic that would back up when the third lane was right turn only.  This decision can be reviewed again with engineering.  Phillips stated there are monies in the budget to look at installing a right turn lane at that corner.  Engineer Maki has come up with new criteria for right turn lanes. Commission can seek direction from Council on this issue.  Scottsdale was mentioned and the fact that Scottsdale requires right turn lanes at every arterial road intersection, warranted or not. 

 

Commissioner Senft also suggested staff check the setbacks on Red Lobster – they appear to be closer than required.

 

The discussion turned to bus turn-outs – Planning Manager, Phillips, stated there is a mass transit plan in place; that circulator routes have to be tested to determine where the need and the highest demand is going to be.

 

Community and Economic Development Director:  No comments

           

ADJOURNMENT:

 

There was no further business.  On a motion duly made and seconded, Chairperson Martha Bails declared the meeting adjourned at 7:06 P.M.

 

           

__________________________              _________________________

Martha Bails, Chairman                               Scott Phillips, Planning Manager

Planning and Zoning Commission  Community & Economic Development