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PLANNING & ZONING COMMISSION
MINUTES

12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
REGULAR MEETING
December 19, 2000
7:00 P.M.

I. CALL TO ORDER: 

Chairman Cox called the meeting to order at 7:02

II. ROLL CALL:

MEMBERS PRESENT: Chairman Carl Cox, Vice Chairman Karen Creighton, Commissioner Martha Bails, Commissioner Ken Senft, Commissioner Robert Gonzalez, Commissioner Daniel Morris, Commissioner Tony Segarra, Councilman Roy Villanueva.

STAFF PRESENT: Interim Community Development Director John Guenther, City Deputy Attorney Ted Mariscal, Senior Planner Scott Phillips, Planner Desmond McGeough, Planner Jim Atkins, Associate Planner Grant Penland, Administrative Assistant Jenifer O' Melia.

III. APPROVAL OF MINUTES:

Minutes of the December 5, 2000 regular meeting were approved.

IV. WITHDRAWALS AND CONTINUANCES:

A-1. Public Hearing - Application GPA00-162
David K. Jones of David K. Jones, P.C. on behalf of Summer Winds L.L.C., property owner is requesting consideration and action on a General Plan Amendment for a subdivision to be known as Rio Rancho Estates, consisting of 184 gross acres, located primarily on the north side of Happy Valley Road and southwest of Grand Ave., with a small parcel located south of Happy Valley Road.  (Rio Rancho Estates)  (Staff Recommendation – Table – Requires Re-noticing)

Motion made and approved to table Application GPA00-162

B-1. Public Hearing - Application PAD00-35
Core Group Consultants LTD., on behalf of Summer Winds L.L.C., property owner is requesting consideration and action on rezoning certain parcels of property to Planned Area Development for a subdivision to be known as Rio Rancho Estates on approximately 184 gross acres, located primarily on the north side of Happy Valley Road and southwest of Grand Ave., with a small parcel located south of Happy Valley Road.  (Rio Rancho Estates)  (Staff Recommendation – Table – Requires Re-noticing)

Motion made and approved to table Application PAD00-35

V. NEW BUSINESS:

A-1. Consideration and action on Application – SP00-146
Scott Moore of Dunaway Associates West, Inc., on behalf of Thomas & King Inc., property owner is requesting consideration and action on a Site Plan for an Applebee’s Restaurant on a .88 acre, located at 13756 West Bell Road.  (Applebee’s Restaurant)  (Staff Recommendation – Approval)

Planner Penland made a presentation for Application SP00-146.

He stated that there was a change on stipulation "a" to change the date on November 22, 2000.

Commissioner Senft had concerns with the nine parking spots that were in question from the earlier meeting. He also wanted to know the seating capacity of the restaurant.

Planner Penland stated that the applicant has responded with staff concerns by designating that area to be employee parking to help alleviate circulation problems.

Speaker: Jim Bizily of Dunaway Associates West, 4500 S. Lakeshore Dr. stated that the seating area is 2200 square feet and was not positive how many the restaurant actually seated.

Commissioner Creighton wanted to know if the applicant had a shared parking agreement with the adjacent properties.

Speaker: Jim Bizily stated that the applicant does have shared parking because it was required in the master development agreement.

Commissioner Segarra wanted to know why the building is oriented east to west and not north to south. He also stated concerns regarding the trash enclosure partially blocked coming from the south but to add more landscaping for north traveling help block the trash enclosures.

Speaker: Jim Bizily stated that the building was placed that way to maintain the requirement of the sixty parking spaces.

Commissioner Morris had concerns regarding the nine employee-only parking spaces on the south of the building. He inquired as to what the applicant was going to do to defer regular traffic from the employee parking spaces. He also had concerns with the nine spaces being crammed into a hole with no circulation.

Speaker: Jim Bizily stated that they can designate those parking spots by stating employee parking on the curbs in front of those spaces. He stated that they have curb breaks and walkways to help circulation.

Planner Penland stated the staff has recommended additional curbing and pedestrian walkways along the south side of the parking area adjacent to the Wal-Mart parking lot.

Commissioner Morris had concerns with the fifteen-foot building setback line being a requirement on this site. He additionally wanted staff to research into reducing the fifteen feet to five feet.

Planner Penland stated that the set back is part of the master development agreement. He stated that staff will research into moving the building, subject to the Community Development Director’s approval.

Chairman Cox opened the hearing to the public. There were no questions or comments from the public. Chairman Cox closed the meeting to the public.

Commissioner Senft had concerns regarding walkways linking Applebee’s to the other major stores in the complex.

Planner Penland stated that a pathway was added towards the south of the parking lot and additional curbing was added to help pedestrian traffic.

Commissioner Morris made a motion to approve Application SP00-146, subject to stipulations a – k, attached hereto as Exhibit A. Commissioner Bails seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

B-1. Consideration and action on Application – SP00-119
Manuel Juarez of Juarez Landscaping, property owner is requesting consideration and action on a Site Plan for Juarez Landscaping storage and display facilities, located at 15624 El Mirage Road.  (Juarez Landscaping) (Staff Recommendation – Approval)

Planner Atkins made a presentation for Application SP00-119.

Commissioner Morris had concerns regarding the planting area on the southeast corner being a retention basin.

Planner Atkins confirmed that the area is part of the retention basin.

Commissioner Bails had concerns the adjacent residential homes are adequately buffered.

Planner Atkins stated the lots are one acre lots and there is a substantial amount of buffer.

Commissioner Segarra had concerns with the amount of outside lighting.

Planner Atkins stated that the outside site lighting primarily consists of only lighting at the office building.

Commissioner Morris had concerns with the building elevations being inconsistent with the residential character. He suggested pop out roof and possibly a shed to help make the building more residential. He also had concerns with the parking spaces backing into the driveway and felt that was not safe.

Speaker: Juan Ramirez 912 E Mohave St, stated that they can change the parking lot to make it safer.

Chairman Cox opened the hearing to the public.

Speaker: Thaddeus A.J. Pettus had a question regarding the pre-planning portion, that all utilities should have been pre-approved.

Chairman Cox stated that the commission is not approving the utilities.

Interim Community Development Director Guenther stated that the plan has been reviewed and addressed.

Chairman Cox closed the hearing to the public.

Commissioner Morris stated that he would like the applicant to add trees to the lot.

Commissioner Creighton made a motion to approve Application SP00-119, subject to stipulations a – n attached hereto as Exhibit B. Commissioner Segarra seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

C-1. – Public Hearing – Application – PAD00-105
Steven Earl of Earl, Curley and Lagarde, on behalf of Surprise Center Development Company c/o Carefree Partners, property owner, is requesting consideration and action on rezoning certain parcels of property to Planned Area Development for a commercial subdivision to be known as Surprise Center, consisting of 653 acres, located at the southwest corner of Bell Road and Litchfield Road.  (Surprise Center)

Planner Phillips made a presentation for Application PAD00-105. He distributed a booklet with Mediterranean architectural themes.

Speaker: Stephen Earl of Earl, Curley, and Lagarde made a presentation for Application PAD00-105. He stated that this is the most unique Planned Area Development. He stated this project is creating a framework for the future.

Speaker: Richard West 11811 N. Tatum Blvd., made a presentation for Application PAD00-105. He stated that this Planned Area Development will be the heart and center for Surprise. He stated that this project will build the base for the future and the long term needs of the city.

Commissioner Creighton had concerns regarding the building heights up to fifteen stories in the development standards. She also had concerns with vistas of the White Tanks and the deed restrictions imposed when the city acquired the property from the City of Phoenix.

Speaker: Stephen Earl confirmed that the buildings may go as high as fifteen stories but they are moving the building intensity towards the center of the property. This will create more overall flexibility for the project.

Speaker: Richard West stated the deed restriction are restrictions on certain uses so long as there is continuous military over flights. It has no restriction on heights or massing.

Commissioner Bails had concerns with the permitted land uses.

Speaker: Stephen Earl stated that list of permitted land uses is extensive, but the design character limits the uses.

Commissioner Segarra wanted to know if staff had any set rules for site plan review.

Planner Phillips confirmed that there is a site plan review process within the ordinance.

Chairman Cox opened the hearing to the public. There were no questions or comments from the public. Chairman Cox closed the hearing to the public.

Commissioner Morris had concerns regarding the exceptional land use plan in regards to bike and walking paths connecting the public and the private land.

Speaker: Stephen Earl stated that all private land will have interlinking pedestrian pathway systems that link with the public land.

Planner Phillips stated that the overall intent of this project is to make it pedestrian friendly. He also stated there is seventy acres to use as parks, lakes, and surface water.

Commissioner Morris had concerns with open space reaching out to the four sides of the property and not staying in the middle of the property. He also had concerns with the one large parcel for the retention basin.

Speaker: Richard West confirmed that the open space will reach out to the four sides of the property.

Speaker: Stephen Earl stated the intent is to use larger retention areas and not use several tiny basins because they do not have significant pedestrian value.

Deputy City Attorney Ted Mariscal stated one recommendation to modify stipulation "e" and delete stipulation "f."

Commissioner Senft had the following concerns: as requirements change with the general plan, will this project change with it and does the commission need to add verbage to have flexibility.

Planner Phillips stated that this project does provide flexibility and site plans will be brought to the commissioners as required by code.

Commissioner Morris raised concerns regarding the use of the 1997 UBC for purposes of construction on the Surprise Center Site.

Mr. Mariscal stated that his position would be that construction on the site would be subject to the current building codes as adopted by the City of Surprise.

C-2. Consideration and action on Application PAD00-105
Steven Earl of Earl, Curley, and Lagarde, on behalf of Surprise Center Development Company c/o Carefree Partners, property owner is requesting consideration and action on rezoning certain parcels to Planned Area Development. (Staff Recommendation - Approval)

Commissioner Creighton made a motion to approve Application PAD00-105, subject to stipulations a – g attached hereto as Exhibit C. Commissioner Morris seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

D-1. – Public Hearing – Application FP00-149
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner, is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2, consisting of 72 single family residential lots on 16.04 acres, located south of Bell Road, west of Sarival Road, north of Greenway Road, and east of Estrella Parkway.  (Northwest Ranch Unit 2 – Phase A)

Planner Atkins made a combined presentation for Application FP00-149 through Application FP00-155. He presented each phase on the overhead projector. He stated Sarival Road will be realigned.

Commissioner Creighton had concerns regarding the site having no school designation.

Speaker: Chris Cacheris of Harvard Investments stated that there is no school site. The applicant has an agreement with the Dysart School District to provide $600.00 per lot capital contribution.

Commissioner Senft had concerns with the lot sizes being small.

Speaker: Chris Cacheris stated that the lot sizes are average lot sizes.

Planner Atkins stated that the average lot size for this site is forty-seven feet wide.

Chairman Cox opened the hearing to the public.

Speaker: Thaddeus Pettus stated this application should not be approved because he feels the lot sizes are too small.

Chairman Cox closed the meeting to the public.

D-2. Consideration and action on Application FP00-149
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2.  (Staff Recommendation - Approval)

Commissioner Bails made a motion to approve Application FP00-149, subject to stipulations a – k attached hereto as Exhibit D.

Commissioner Segarra seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

E-1. – Public Hearing – Application FP00-150
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner, is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2, consisting of 65 single family residential lots on 15.27 acres, located south of Bell Road, west of Sarival Road, north of Greenway Road, and east of Estrella Parkway.  (Northwest Ranch Unit 2 – Phase B)

E-2. Consideration and action on Application FP00-150
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2.  (Staff Recommendation – Approval)

Commissioner Morris made a motion to approve Application FP00-150, subject to stipulations a – k attached hereto as Exhibit E.

Commissioner Bails seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

F-1. – Public Hearing – Application FP00-151
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner, is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2, consisting of 65 single family residential lots on 22.96 acres, located south of Bell Road, west of Sarival Road, north of Greenway road, and east of Estrella Parkway.  (Northwest Ranch Unit 2 – Phase C)

F-2. Consideration and action on Application FP00-151
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2.  (Staff Recommendation – Approval)

Commissioner Bails made a motion to approve Application FP00-151, subject to stipulations a – k attached hereto as Exhibit F.

Commissioner Segarra seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

G-1. – Public Hearing – Application FP00-152
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner, is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2, consisting of 59 single family residential lots on 10.65 acres, located south of Bell Road, west of Sarival Road, north of Greenway Road, and east of Estrella Parkway.  (Northwest Ranch Unit 2 – Phase D)

G-2. Consideration and action on Application FP00-152
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2.  (Staff Recommendation – Approval)

Commissioner Bails made a motion to approve Application FP00-152, subject to stipulations a – k attached hereto as Exhibit G.

Commissioner Morris seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

H-1. – Public Hearing – Application FP00-153
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner, is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2, consisting of 70 single family residential lots on 14.87 acres, located south of Bell Road, west of Sarival Road, north of Greenway Road, and east of Estrella Parkway.  (Northwest Ranch Unit 2 – Phase E)

H-2. Consideration and action on Application FP00-153
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2.  (Staff Recommendation – Approval)

Commissioner Bails made a motion to approve Application FP00-153, subject to stipulations a – k attached hereto as Exhibit H.

Commissioner Segarra seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

I-1. – Public Hearing – Application FP00-154
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner, is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2, consisting of 57 single family residential lots on 11.21 acres, located south of Bell Road, west of Sarival Road, north of Greenway Road, and east of Estrella Parkway.  (Northwest Ranch Unit 2 – Phase F)

I-2. Consideration and action on Application FP00-154
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2.  (Staff Recommendation – Approval)

Commissioner Morris made a motion to approve Application FP00-154, subject to stipulations a – k attached hereto as Exhibit I.

Commissioner Segarra seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

J-1. – Public Hearing – Application FP00-155

Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner, is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2, consisting of 61 single family residential lots on 16.17 acres, located south of Bell Road, west of Sarival Road, north of Greenway Road, and east of Estrella Parkway.  (Northwest Ranch Unit 2 – Phase G)

J-2. Consideration and action on Application FP00-155
Kenneth Tarr of RBF Consulting, on behalf of Northwest Ranch L.L.C., property owner is requesting consideration and action on a Final Plat for a subdivision to be known as Northwest Ranch Unit 2.  (Staff Recommendation – Approval)

Commissioner Bails made a motion to approve Application FP00-155, subject to stipulations a – k attached hereto as Exhibit J.

Commissioner Segarra seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

K-1. Public Hearing - Application GPA00-156
Stephen C. Earl of Earl, Curley and Lagarde on behalf of Del Webb Home Construction, Inc., property owner is requesting consideration and action on a General Plan Amendment for the development known as Sun City Grand. The site is approximately 34 gross acres bounded by Union Hills Dr. alignment on the south, Loop 303 on the east, Beardsley Canal/McMicken Dam on the west and north.  (Sun City Grand)

Planner McGeough made a presentation for Application GPA00-156. He stated this application is consistent with the established Land Use Patterns in the area.

Commissioner Morris had concerns regarding the golf course offsetting density resulting in fewer larger lots.

Speaker: Stephen Earl of Earl, Curley and Lagarde stated the city came to them to purchase the land and they are not going to add any density. He also stated that the houses, which they are going to have on the lots, are already approved.

Commissioner Creighton had concerns regarding the over flights of Luke Air force Base.

Speaker: Stephen Earl stated that the over flight noise is in the public report for the home buyers, and this site has the same restriction as the rest of Sun City Grand.

Chairman Cox opened the hearing to the public. There were no questions or comments from the public. Chairman Cox closed the hearing to the public.

K-2. Consideration and action on Application GPA00-156
Stephen C. Earl of Earl, Curley and Lagarde, on behalf of Del Webb Home Construction, Inc., property owner is requesting consideration and action on a General Plan Amendment.  (Staff Recommendation – Approval)

Commissioner Bails made a motion to approve Application GPA00-156, subject to stipulations a – c attached hereto as Exhibit K.

Commissioner Creighton seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

Commissioner Bails stated that she is a resident of Sun City Grand and there was no conflict of interest.

L-1. Public Hearing - Application PADA00-157
Stephen C. Earl of Earl, Curley and Lagarde on behalf of Del Webb Home Construction, Inc., property owners are requesting consideration and action on rezoning certain parcels of property to Planned Area Development for a development known as Sun City Grand. The site is approximately 34 gross acres bounded by Union Hills Dr. alignment on the south, Loop 303 on the east, Beardsley canal/McMicken Dam on the west and north.  (Sun City Grand)

Planner McGeough made a presentation for Application PADA00-157.

Commissioner Creighton had comments regarding the related variance request, and questioned why it was necessary.

Planner McGeough stated that it could have been argued that a variance was not needed and explained such within the PAD application. They wanted to be clear that Sun City Grand did meet most of the criteria of the single family guidelines.

Speaker: Stephen Earl stated that there were technical violations based upon the design guidelines were framed versus the Sun City Grand design guidelines. Mr. Earl passed an exhibit to the commissioners showing a home with a 5-foot corner side yard setback rather than the present requirement of 13 feet.

Chairman Cox opened the hearing to the public. There were no questions or comments from the public. Chairman Cox closed the hearing to the public.

Deputy City Attorney Ted Mariscal recommended a slight alteration to stipulation "b."

L-2. Consideration and action on Application PADA00-157
Stephen C. Earl of Earl, Curley and Lagarde on behalf of Del Webb Home Construction, Inc., property owners are requesting consideration and action on rezoning certain parcels of property to Planned Area Development.  (Staff Recommendation - Approval)

Commissioner Creighton made a motion to approve Application PADA00-157, subject to stipulations a – i attached hereto as Exhibit L. Commissioner Morris seconded the motion.

Motion passed. 7 Yeas and 0 nays.

Commissioner Bails stated that she is a resident of Sun City Grand and there was no conflict of interest.

M-1. Public Hearing – Application PP00-168
Richard Schwartz of Stanley Consultants, Inc., on behalf of Del Webb Home Construction, property owner is requesting consideration and action on a Preliminary Plat for a subdivision to be known as Sun City Grand Palm View, located west of Estrella Highway and north of and including Clearview Blvd.  (Sun City Grand – Palm View)

Planner McGeough made a presentation for Application PP00-168.

Commissioner Morris had a concern regarding Cotton Lane being blocked off.

Planner McGeough stated that Cotton Lane will end in a cul-de-sac at the Union Hills alignment and then turn into Palm View Lane north of Union Hills.

Commissioner Seggara wanted to know if the entrance into this site was going to be card accessed for the residents.

Speaker: Stephen Earl of Earl, Curley and Lagarde, stated that there is going to be no card access entrance and the island was put there to slow down traffic.

Chairman Cox opened the hearing to the public. There were no questions or comments form the public. Chairman Cox closed the hearing to the public.

M-2. Consideration and action on Application PP00-168
Richard Schwartz of Stanley Consultants, Inc., on behalf of Del Webb Home Construction, property owner is requesting consideration and action on a Preliminary Plat  (Staff Recommendation - Approval)

Commissioner Creighton made a motion to approve Application PP00-1687, subject to stipulations a – h attached hereto as Exhibit M. Commissioner Segarra seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

Commissioner Bails stated that she is a resident of Sun City Grand and there was no conflict of interest.

N-1. Public Hearing – Application CUP00-160
Bill Sommerfield of Land Entitlement and Development Services Inc., on behalf of Quik Trip Corporation, property owner is requesting consideration and action on a Conditional Use Permit for Quik Trip retail store, located at the northwest corner of Bell Road and Avenue of the Arts Road.  (Quik Trip)

Planner Atkins made a presentation for Application CUP00-160.

Commissioner Bails inquired as to how much room was available from the bottom of the canopy to the shrubbery, in order to provide access for motor homes.

Applicant Bill Sommerfield stated there was 34 feet.

Alan Renner, 2141 E. Broadway Rd, Suite E-110, Tempe, Development Engineer for Quik Trip stated they provided a large island, 34 feet from edge of canopy to curb of the store, and approximately 50 feet to front curb, allowing for access of larger vehicles.

Commissioner Segarra inquired as to whether the buildings they proposed where the same as the ones at Bethany and McDowell.

Alan Renner stated the buildings would be the same, with the same lighting.

Chairman Cox inquired as to whether they were creating a new driveway at 115th Avenue west of Avenue of the Arts.

Planner Atkins stated they were creating a new entryway and a future circular driveway.

Commissioner Bails inquired about the entrance from the Avenue of the Arts ("Stars"), and the need for a left hand turn lane.

Planner Atkins stated the drive accommodates for left and right circulation. Eastbound traffic on Bell Road must enter from Avenue of the Arts.

Commissioner Morris mentioned his concern about availability of sidewalks to the west.

Planner Atkins spoke to the applicant and they stated they would accommodate a sidewalk along Bell Road.

A discussion on the sidewalks concluded with the Commissioners understanding where the sidewalks would be located.

Commissioner Morris questioned the width of the bridge across the concrete lane, suggesting it be larger than reflected.

Alan Renner stated they had no issue with his suggestion.

Commissioner Morris questioned the lack of similarity with the corners of the gas canopy (south are rounded).

Alan Renner stated the squared corners allowed for more shading to the customer, but they had no issue with making the corners similar (rounded).

Commissioner Creighton directed staff to page 5 of 8, "lighting…high- pressure sodium", should be referring to stipulation "j" not "h" on number 18. On number 19, where it refers to canopy covering twelve fueling stations…lighting may consist of metal halide fixtures; per stipulation "k" the only reference to metal halide might be to eliminate unnecessary glare. She inquired as to how the applicant was accommodating the metal halide usage when high-pressure sodium to all sight lighting was stipulated.

Planner Atkins agreed that the stipulation should be changed to "j". He then explained that the policy for commercial development along Bell Road is to use high-pressure sodium for the general part of the sight. However, he left it open to allow for inclusion of metal halide. He will stipulate that the lighting be recessed.

Alan Renner stated they use the flushed mount light (metal halide) as standard practice at all their sights to reduce glare.

Chairman Cox questioned why five feet were lost on the second driveway (from 35 feet at entry, to 30 feet).

Planner Atkins noted city code states internal drive widths need only be 25 feet wide.

Alan Renner stated it might have been an oversight on their part. He was not sure of the reason. He will look into keeping it at 35 feet, per Chairman Cox’s suggestion.

Commissioner Gonzalez asked if the west side of the building was going to be the future 115th Avenue and how wide the roadway would be.

Chairman Cox noted it would not be 115th Avenue.

Planner Atkins stated it is just an internal drive and will eventually continue north at approximately 35 feet width. Applicant will improve area to length of their property.

Chairman Cox opened the hearing to the public.

Speaker: Barbara Walls, 16836 N. 111th Ave., Sun City, objects to the plan (no need for another gas station, increases traffic congestion on Bell Road, destroys ambiance of Avenue of the Arts).

Speaker: Wallace Steffan, Director of West Valley Art Museum, stated a concern with landscaping. He is not opposed to the plan, but would like to ensure the landscaping would be attractive.

Commissioner Segarra confirmed, via Alan Renner, that the trees would be 48 inch boxed trees (8-10 ft. tall) along Bell Road, allowing for a dense canopy, 24 feet tall at maturity, taking approximately 10–15 years to mature.

Commissioner Senft noted the concern about traffic and whether the need for a gas station in that area was warranted.

Alan Renner stated the facility feeds off of existing traffic and that they will not necessarily increase traffic. He explained Quik Trips integrity to provide a great product in a good location. Gas will be purchased from "gulf" gas (whomever has excess gas at the time) and then they will add their own set of additives.

Commissioner Morris questioned the lack of landscaping on the west side of the drive.

Alan Renner explained that that area was not their property. Whoever shared the west or the north would provide the landscaping.

Commissioner Morris requested a reading of the additional stipulations.

Planner Atkins noted:

Stipulation M: Addresses sidewalk adjacent to Bell Road; include a meandering sidewalk.

Stipulation N: Include widening of the box culvert (bridge) on the west side of the site and include a sidewalk along that drive, from the box culvert to the south, meandering to Avenue of the Arts and then north.

Stipulation O: Additional cutting of the canopy at 45 degree angles on the northern side of the canopy.

Stipulation P: Continue the 35 feet drive on the northwestern part of the site.

N-2. Consideration and action on Application CUP00-160
Bill Sommerfield of Land Entitlement and Development Services Inc., on behalf of Quik Trip Corporation, property owner is requesting consideration and action on a Conditional Use Permit.  (Staff Recommendation – Approval)

Commissioner Morris made a motion to approve Application CUP00-160, subject to stipulations a-p attached hereto as Exhibit N. Commissioner Creighton seconded the motion.

Motion passed. 7 Yeas and 0 Nays.

VI. COMMENTS FROM THE FLOOR ON NON-AGENDA ITEMS:

John Guenther, Interim Director of Community Development, made comments on the following issues included in the commissioner’s package:

1. Sustainability. He stated he would like to deal with the green –building oriented issues on a joint level with the Commission and Council in the New Year. He welcomed any comments or considerations the commissioner’s might have on the draft version.

2. Site plan for Del Webb: Staff has done an administrative review for one of the site plans for Del Webb, called "A Call Center". He provided a copy to the commissioners, as required by the ordinance. A building area was added to an existing site.

VII. REPORT FROM PLANNING AND ZONING DEPARTMENT:

Councilman Roy Villanueva requested staff look into the overhead power lines in the Original Townsite.

Councilwoman Bails asked that the stipulations be noted on the front, just like Jenifer does, and that staff report in the same way.

Commissioner Cox commended the staff on putting a map at the front of the applications. Commissioner Bails requested it be done for the ones that are asked to be continued, as well.

VIII. ADJOURNEMNT:

Chairman Cox adjourned the meeting at 10:30 p.m.

Carl Cox, Chairman
Planning and Zoning Commission

John Guenther, Interim director
Community Development