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PLANNING & ZONING COMMISSION
MINUTES

12425 W. BELL ROAD, SUITE D-100
SURPRISE AZ 85374
REGULAR MEETING
December 5, 2000
7:00 P.M.

I. CALL TO ORDER:

Chairman Cox called the meeting to order at 7:05.

II. ROLL CALL:

MEMBERS PRESENT: Chairman Carl Cox, Vice Chairman Karen Creighton, Commissioner Martha Bails, Commissioner Ken Senft, Commissioner Antonio Segarra, and Commissioner Dan Morris.

STAFF PRESENT: Interim Community Development Director John Guenther, Senior Planner Scott Phillips, Associate Planner Grant Penland, and Administrative Assistant Jenifer O’Melia.

III. APPROVAL OF MINUTES:

Minutes of the November 21, 2000 regular meeting were approved.

IV. WITHDRAWALS AND CONTINUANCES:

A-1. Application GPA00-162
David K. Jones of David K. Jones, P.C. on behalf of Summer Winds L.L.C., property owner is requesting consideration and action on a General Plan Amendment for a subdivision to be known as Rio Rancho Estates, consisting of 184 gross acres, located primarily on the north side of Happy Valley Road and southwest of Grand Ave., with a small parcel located south of Happy Valley Road. (Rio Rancho Estates) (Continued to the December 19, 2000 regular meeting)

B-1. Application PAD00-35
Core Group Consultants LTD., on behalf of Summer Winds L.L.C., property owner is requesting consideration and action on rezoning certain parcels of property to Planned Area Development for a subdivision to be known as Rio Rancho Estates on approximately 184 gross acres, located primarily on the north side of Happy Valley Road and southwest of Grand Ave., with a small parcel located south of Happy Valley Road. ( Rio Rancho Estates) (Continued to the December 19, 2000 regular meeting)

V. NEW BUSINESS:

A-1. Public Hearing – Application CUP00-145
Robert Winton of Winton Architects, Inc., on behalf of Christine Jones, property owner is requesting consideration and action on a Conditional Use Permit for a daycare located north of Bell Road and east of Reems Road near the intersection of Mondell Road and Brookside. (Discovery Works Learning Center)

Planner Penland made a presentation for Application CUP00-145.

He stated that stipulation "a" will be changed to state: "the date of December 1st for the site plan."

Commissioner Creighton had concerns with the wrought iron fence and the spacing of the bars.

SPEAKER: Bob Winton of Winton Architects, 4222 N. 12th Street, stated that the iron fence bars are four inches apart.

Commissioner Morris had concerns with the amount of parking stalls and how the applicant decided the amount of spaces. He also stated that the two-end cap parking stalls to the north needs to be set back a couple of feet.

SPEAKER: Bob Winton stated the quantity of parking spaces is determined by Title 17, Zoning Ordinance.

Commissioner Morris and Commissioner Senft had concerns with the flow of the traffic through the parking lot.

SPEAKER: Troy Hoberg of Marcus Construction stated there is a code at the front gate and there is no drop zone for the children.

Chairman Cox had concerns with the morning traffic because the Kingswood Elementary School is right across the street.

Planner Phillips stated that there will be a rush at some times of the day and this site will not be as traffic intensive as a commercial site.

He additionally stated that the road is a collector road and is designed for large capacity.

Commissioner Morris had concerns regarding the lack of landscaping on the site.

Planner Phillips stated that the property to the south is currently in the site planning stages and there will be more landscaping on the overall site.

Commissioner Morris had concerns regarding the lighting and how bright the lighting will be.

SPEAKER: Bob Winton stated that the light will flow downward and you won’t see a bright light.

Planner Phillips stated that the light is only a 70-watt light and partially shielded so there will not be glare from the lighting. He also stated that the staff could add a stipulation to make sure the residential neighborhoods do not have glare from the lighting.

Commissioner Segarra had concerns regarding the main driveway. He suggested possibly centering the driveway, extending it and putting in a median with landscaping and light posts to smooth out the flow of traffic.

Planner Phillips stated that the staff can look into that but problems may arise with the fire department and the engineering department which might have problems with the two driveways being too close together. He additionally stated that the small collector streets help create internal circulation.

Commissioner Morris stated that he would like to see some vegetation around the building and not all in the back of the property.

Commissioner Creighton had concerns regarding future commercial uses south of the daycare and concerns with cut through traffic.

Planner Phillips stated that if the commercial use is not compatible then it is ultimately the Planning and Zoning Commissioners discretion, provided that it is not previously permitted. He also stated that the collector system for this site could be designed to discourage cut through traffic.

Commissioner Morris stated he would like the parking spaces on the south property line to be designated primarily for employee parking to help the flow of traffic. He also wanted a stipulation added that states that in the play area he would like to have the corners of the fence knocked out and add trees to the area.

Chairman Cox had concerns regarding the shading on the playground structures.

Planner Penland stated that there would be shaded playground structures.

Chairman Cox opened the hearing to the public. There were no questions or comments from the public. Chairman Cox closed the hearing to the public.

A-2. Consideration and action on Application CUP00-145
Robert Winton of Winton Architects, Inc., on behalf of Christine Jones, property owner is requesting consideration and action on a Conditional Use Permit for a daycare. (Staff Recommendation - Approval)

Commissioner Creighton made a motion to approve Application CUP00-145, subject to stipulations a – n attached hereto as Exhibit A. Commissioner Bails seconded the motion.

Motion passed. 6 Yeas, 0 Nays, and 1 Absent.

B-1. Public Hearing – Application CUP00-161
Winston Tires on behalf of Bell Grande, L.C., property owner is requesting consideration and action on a Conditional Use Permit for an automotive facility. The site is located at 13742 W. Bell Road. (Winston Tires at Surprise Towne Center)

Planner Penland made a presentation for Application CUP00-161.

Chairman Cox had concerns whether there is a necessity for this business at the location.

Planner Phillips stated that Wal-Mart has a list of specific business that can be on the property. The staff will not discourage a proper C-2 tenant.

Commissioner Segarra had concerns with outside storage and he wanted to add a stipulation in regards to limiting outside storage.

He also had concerns regarding advertising on the windows.

Planner Phillips stated that a stipulation in regards to outside storage should be put on the site plan. He also stated that the master sign program on this site doesn’t address the signs on windows, so staff would defer to the sign ordinance or not permit advertising on windows.

Chairman Cox wanted to know how many bay doors were located on the structure.

Planner Penland stated there were five bays which equals ten stalls.

Commissioner Senft wanted to know if Winston Tires sells more than just tires.

SPEAKER: Phil Bramson of Latigoland and Capital, 407 S. Arizona Ave., stated that they provide light automotive services and sell parts and custom wheels.

Commissioner Morris wanted to know the length of the building.

SPEAKER: Phil Bramson stated the length of the building is 150 feet long for the elevation plan, and the site plan is correct for the total length of the building.

Chairman Cox wanted to know if the building is directly on Grand Avenue.

Planner Penland stated that it is directly adjacent to Grand Avenue.

Commissioner Creighton had concerns regarding the side set back off of Towne Center Drive and what is the set back. She also had concerns with the landscape entrance set back.

Planner Phillips stated that this building is not off of Towne Center Drive. The set back from the curb is twenty feet and that there are no internal set backs on this site which meet all requirements for the Surprise Towne Center.

Chairman Cox has concerns regarding the aesthetics of the building.

Commissioner Bails stated that driving south you would not be able to see the bays, and traveling north cars are across four lanes of traffic and probably will not see the doors.

Planner Penland stated that the site has a wall feature to block part of the view.

Planner Phillips stated that additionally there will be substantial berming that is three to four feet in height.

SPEAKER: Phil Bramson stated that the bays are thirty feet deep so the public will not be able to see the vehicles in the bays.

Commissioner Morris had concerns with the northwest elevation that faces the main entrance regarding the scuppers and their placement on the building.

SPEAKER: Phil Bramson stated that they can move the scuppers to an appropriate place.

Chairman Cox opened the meeting to the public. There were no questions or comments from the public. Chairman Cox closed the meeting to the public.

Commissioner Morris stated he would like to have input with the staff regarding the landscape plans.

Planner Penland stated that staff can add additional language to the stipulation stating the approval of the Community development Director and Planning and Zoning Commissioners in regards to the landscape plans.

Planner Phillips stated the need to limit the amount of commissioners to three members to help approve landscaping plans.

B-2. Consideration and action on Application CUP00-161
Winston Tires on behalf of Bell Grande L.C., property owner is requesting consideration and action for a Conditional Use Permit for an automotive facility. (Staff Recommendation – Approval)

Commissioner Morris made a motion to approve Application CUP00-161, subject to stipulations a – l attached hereto as Exhibit B. Commissioner Segarra seconded the motion.

Motion passed. 6 Yeas, 0 Nays, and 1 Absent.

VI. COMMENTS FROM THE FLOOR ON NON-AGENDA ITEMS:

VII. REPORT FROM PLANNING AND ZONING DEPARTMENT:

Interim Community Development Director John Guenther stated that there are many issues on minor land division, and the city needs to make this process easier for the public. At the next commission workshop, we will go over the process. He additionally stated that the General Plan was approved by City Council on November 30, 2000.

VIII. REPORT FROM PLANNING AND ZONING COMMISSION:

Chairman Cox had concerns regarding continuances and withdrawals on the agendas. He would like them to be moved to the appropriate date determined partially on the size of the agenda. He additionally stated he would like a little more control on the continuances. He also would like to have additional information that was not in the packets faxed to his office, since he is not prepared when new information arises.

Planner Phillips stated that the applicants want to be advertised so staff advertises for the applicant, and sometimes the applicant is not ready for commission. He stated that staff doesn’t like to add information after the packets go out on Friday and that the staff is trying to stop bringing in new information the day of the meetings.

Commissioner Bails stated that on continued items or when a commissioner is absent, the commissioners should get a complete set of the continued items.

IX. ADJOURNMENT:

There will be no further business. On a motion duly made and seconded, Chairman Cox declared the meeting adjourned at 9:00 P.M.

Carl Cox, Chairman
Planning and Zoning Commission

John Guenther, Interim director
Community Development