Item 1 - Upcoming Special Events / Programs
Arizona Jazz Festival – Staff directed
by Council to put on a festival. Negotiations are in process with promoters
and a deposit has been provided to George Benson. Staff will bring this item
back on the September agenda to discuss trade marking the name, ticket
prices, etc. Mr. Turner asked if Jazz was broad spectrum enough. Mr.
Coronado advised bringing other genre’s and artists on different days or
venues was being discussed and the festival may become the Arizona Jazz and
Shakespeare Festival – Free family
event at little or no cost for CRS. Negotiations in process with Renaissance
group for additional festival offerings.
CTCA Championships – Mr. Coronado to
visit the CTCA in progress in Newport. Events such as kid’s day and the
accommodations such as the champions club and charity events will be
scrutinized. Board should expect invitations to a gala and player hosting sometime
in August or September. Staff partnering with the Heard Museum to offer
Kachina Dolls. Surprise Tournament Roster to date is Jim Courier, John
McEnroe, Todd Martin, Wayne Ferreira, and Mark Philippoussis. Surprise is
highlighted along with venues in Dubai and Grand Caman.
Farmers Market - CRS board
members were enthusiastic about the long awaiting market. Approximately
40-50 vendors can be expected on Sundays from October thru February.
Item 2 – Parks, Trails and Open Spaces
Hobart Wingard, Planner and spokesperson
for CRS on development agreements, last brought the plan before the board in
May 2007. Mr. Coronado shared current inventory and discussed what is
recommended in the plan and how it ties into the City’s 2020 General Plan.
Over the course of 20 years, this could add millions to our budget. However,
it is difficult to determine the impact due to development agreements,
changing priorities, and costs in today’s dollars compared to what tomorrows
may be. Ms. Youngblood asked how priorities are established. Mr. Wingard
advised it is based on when developers build and how our requirements can be
incorporated. It also depends on funding sources such as bonds and when
funds are awarded. Mr. Coronado shared that any gaps between project areas
may be filled in by GEO Bond requests and public outreach. Ms. Youngblood
discussed that bigger companies are economic engines for the valley and that
quality of life is a huge attractant to bringing them to Surprise. Per Mr.
Wingard, Planning & Zoning is working on a trails plan along arterials,
and trailheads to connect between cities. Mr. Provenzano inquired as to
developer requirements in other cities and if there is resistance to building
when the city imposes specific criteria for parks, trails, and open spaces.
Mr. Wingard has met with other cities during the development of the master
plan and Surprise’s mirrors what other cities have done. So far, developers
are on board and projects such as Grand Vista, Fox Trails, and Asante speak
to the spirit of cooperation between developers and the City, as there was no
resistance on those projects. Ms. Youngblood asked for the overall cost of
implementation. Mr. Wingard advised the plan is just a guideline and does
not identify costs as they change. Mr. Coronado did advise we could give an
idea of what maintenance costs will be using a cost per acre matrix in
today’s dollars. Mark Brown asked about the short term goals of the plan.
The short-term goals depend on market conditions. The first section of
trails is a priority over the next ten years as is the development of two
additional community parks. Mr. Coronado shared that his Capital Improvement
Plans over the next five years is thinking ahead to add the two community
parks as well as another two pools. Mr. Turner called for additional
comments. None was offered. Motion to approve the Parks, Trails, and Open
Spaces Master Plan made by Mary Lou Youngblood. Seconded by Way Turner. 6
ayes/o opposed/1 absent. Motion passed.
Item 3 – Public Safety Park Development
Items 3 and 4 were discussed jointly as
they pertain to one another. Mr. Coronado opened by advising the board this
item was discussed members of the Police family. Staff requested the
advisory board’s approval to suspend the Public Safety Park Development
project until the FY09-10 budget cycle and utilized the dollars to complete
the Surprise Community Park.
Call for motion to temporarily suspend the
Public Safety Park and reallocate funds to the linear portion of the Surprise
Farms Park with the stipulation to discuss scope, location, and funding in
the 09-10 budget cycle by Mr. Turner. Ms. Youngblood motioned to accept and commented
that they park was not the proper place for the memorial. Mr. Turner and Mr.
Hawkins agreed. Motion seconded by Mr. Turner. 6 ayes/0 opposed/1
absent. Motion passed.
Mr. Coronado shared that we will bring this
item back to the board in approximately 60-90days to begin the planning
process. City management will make recommendation to council at the
September 11 meeting.
Item 4 – Surprise Farms Community Park,
Phase 2 – Linear Portion Construction/project program options.
The Community and Recreation Services
Department is requesting a modification of the current CIP budget. Due to a
required MWD water line extension located at Willow Canyon High School, an additional
$150,000 - $200,000 will be required to offset this unexpected project cost, as
the current water provider, Arizona American, cannot meet the demands of the
area. The Community and Recreation Services Advisory Board was asked to consider
1. Replace Concrete
Pathway with Granite - Savings: $140,000 - $160,000
2. Delay Public Safety
Park Development until FY2010 and transfer funds to Surprise Farms Project - Savings:
Mr. Provenzano asked about the waterline
route that is partly responsible for the parks budget issues. Mr. McCullough
shared the temporary water line need for the park is 1,142 feet long. We are
two wells short of what the developer was required to provide. Regardless,
Arizona American cannot provide enough water to meet the needs of the park.
Ms. Youngblood asked if we could recoup our losses with the developer to
which Mr. McCullough replied the developer is most likely bankrupt. A
temporary construction pond will store the irrigation water from the
temporary water line until a permanent solution and storage tanks can be
implemented in a year or two. Mr. Provenzano further inquired as to how
Surprise Farms if funding their HOA water bills. Mr. Kennedy shared they are
struggling but effluent water is not available in that area. Staff will
further research options and follow-up with Mr. Provenzano as a later date.
Due to the circumstances discussed, CRS staff
respectfully requested the transfer of $180,000 to the Surprise Farms Project
(20606), from the Public Safety Park Development CIP Project (20635) to
complete the linear portion of the park. Upon approval of this item, it is
anticipated that all funds will be expended for the Public Safety Park
Motion to approve called for by Mr.
Turner. Mr. Hawkins made motion to pass, seconded by Lou Provenzano.
6 ayes/0 opposed/1 absent. Motion passed.
Item 5 – Park Permits & Policies –
Permits update, Policy/Rules update, Concession Park Vending
Mr. Coronado shared that Ramada rental
process is going well and public pleased that they no longer have to stake a
claim hours before their event to try to find Ramada space. A proposed fee
breakdown for the Ramada, beer, and special event permits was presented and
depicted a comparison to what other valley cities charge. Ms. Youngblood
commented that fees should have been implemented a long time ago. She also
inquired as to how we will management health code and licensing permits and
background checks. Mr. Coronado shared that staff is developing policies and
will be moving forward with issuing the RFP shortly.
New Park rules were shared to include
limiting park hours in unlit parks from dusk until dawn, and changing current
hours to reflect lit parks closing at 10pm.
Mr. Turner called for motion to approve all
policies, permit fees, and code changes. Motion by Ms. Youngblood seconded
by Mr. Provenzano. .
ayes/0 opposed/1 absent. Motion passed.
Item 6 - Dysart Unified School District
Intergovernmental Agreement, Sports Programming, Outside Organizations –
Third Party City Sponsor
Mr. Coronado discussed the history of the
IGA with the school district and explained without it, neither of our
programs would thrive. The IGA outlines the general guidelines for sharing
the costs and uses of facilities jointly between the district and the City. This
agenda items was brought simply as a discussion and will be brought back
again as a standalone item if action is required at another time. City
management is meeting with the District next week to provide a positive
presentation of how the IGA can work as it was intended. Mr. Provenzano
shared that he had wanted to distribute flyers regarding upcoming foreclosure
forum but had heard that CRS staff was denied distributing flyers on their
programs. Staff affirmed that was the case and is looking further into the
matter as there have been no denials in the past for this practice. This
item may require a future joint Council and CRS Advisory Board meeting.