CITY OF SURPRISE
PLANNING AND ZONING COMMISSION
Bell Road, Suite D-100
Surprise, Arizona 85374
August 5, 2008
Call to Order:
called the Planning and Zoning Commission workshop meeting to order at 5:02 p.m.
in the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona
85374, on Tuesday, August 5, 2008.
with Chair Blair were Vice Chair Steve Somers, Commissioners Matthew Bieniek,
Ken Chapman, John Hallin, Fred Watts and Robert Rein.
Community Development Director Jeff
Mihelich opened the meeting stating that the City Council approved the General Plan
at the last meeting. This workshop will be introducing the Capital Improvements
Plan, which is an important part in implementation of the General Plan.
Michael Schrock, Management and
Budget Director, presented the Capital Improvements Plan. The FY09 adopted budget
is approximately $359 million.
Capital Improvement Plan (CIP)
- Five-year plan FY09 – 2013
- Projects estimated at $300
- 101 projects with 33 scheduled for
- Improvements on infrastructure,
equipment, and community needs
- Has multiple funding sources
CIP development considers
expansion of public safety facilities and parks and recreation facilities. It
considers maintenance or improvements of customer service, transportation,
community image, and sustainability.
A capital project is a project that
has a budget over $100,000 and has a 3-year useful life. There are four key
phases in development.
- Phase #1 – Needs Assessment –
by Mayor and council, public input, department/operational plans, advisory
- Phase #2 – Financial Analysis –
this is a key driver in CIP development, multiple funding options
including user fees, impact fees, and borrowing.
Single-family residential permit
projections have been declining. Projections were adjusted to reflect a more
accurate assessment of the market. For future years, the city is very
conservative in its projection so that all planned projects can be completed.
The CIP has a five-year window, but the budget is reviewed every year for
In response to Commissioner Rein,
Director Schrock stated that if commercial development does not come in, the
city would see a reduction in revenues. Impact fees are calculated and meant
to recover costs of development. Impact fees are more expensive for developments
that are farther away from the city.
- Phase # 3 – Capital Project
Evaluation Criteria – there are seven focus areas – health and safety,
public desire, fiscal impact, impact on service levels, economic
development, and inter-jurisdictional relations.
- Phase # 4 - CIP document –
includes all previous steps and policies and implementation, City Manager
recommendation, annual adoption by Mayor and council, and regular
Monthly tracking is located on
the city’s website and includes information on the project details; such as,
the project manager, status of the project, expected completion date, and pictures.
In response to Commissioner Chapman,
Director Schrock stated that on going costs, such as maintenance, are paid out
of a separate fund than one-time costs.
In response to Commissioner Chapman,
Director Schrock stated that the projects for FY09 are completely funded. Future
years are projections and each year the CIP budget is reviewed for any
In response to Chair Blair,
Director Schrock stated that if any changes need to be made to the FY09 CIP budget,
it will need to go before City Council for approval.
to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into
executive session with the City Attorney for legal advice on any item listed on
Hearing no further business, the Planning and Zoning Commission workshop meeting was adjourned on Tuesday, August 5, 2008, at 5:41