CITY OF SURPRISE
RECREATION SERVICES ADVISORY BOARD and TEEN ADVISORY BOARD
April 1, 2008 / 6:00 PM
SURPRISE COMMUNITY & RECREATION SERVICES
15960 N. BULLARD AVENUE
SURPRISE, ARIZONA 85374
A. Roll Call
Trent Renner-Chairman (Absent), Wayne Turner Vice-Chair, Ron Jensen, Lou Provenzano, Mary Lou Youngblood, Mike Hawkins, Mike Brown
Advisory Board: Bethany
Lange, Ciana Paraso, Chellsea LaBarge, Braden MacDonald, Matthew Ruff, Lauren
Wilson, Brian Scott, Jacob Taylor (Gabrielle Chilton and Daniel Torres absent)
Mark Coronado-Director, Melissa Miller, Donna Miller, Dana Garr
B. Approval of Community
& Recreation Services Minutes of January 8, 2008
to approve the minutes of January 8, 2008
– Mary Lou Youngblood
– Mike Hawkins
- (6) approved / 1 absent
A. Chairman Report – No
report at this time.
B. Advisory Board Member
Report – Ms. Youngblood commented on the professionalism of CRS staff, success
of Spring Training and complimented the Recreation Campus as the best in the
Valley. Mr. Brown reiterated how Joe Tray and he were very impressed. Mr.
Jensen complimented staff on the Welcome Back Luncheon.
Community & Recreation Services Director
Report – Mark A. Coronado introduced the Teen Advisory Board and reported Spring
Training statistics that 2008 the Stadium eclipsed $4.2milion in gross sales
and 175,000 fans. During next years’ Spring Training season, the City of Surprise will celebrate its 50th year as the Stadium celebrates its
one-millionth fan. Summer Recreation registrations are up. Surprise’s Cal
Ripken league is now the 4th largest in the country with 90% of
participants being City of Surprise residents. Special Interest Classes are at
85% capacity meeting 35% of revenue projections.
An update on the status of CIP projects
Gaines Park Lighting – Complete.
Gaines Park Restrooms – Almost complete.
Johnson Townhomes – Delays incurred, but
project back on track.
Bicentennial at Lizard Run – Safer level
Open Space Plan – Meeting next week with
Mayor regarding funding and possible community garden within one block of new
Item 1 Nominate
and Vote for Chair and Vice Chair of the Community & Recreation Services
nominated Wayne Turner as Chair. Deferred to senior member Jensen to approve
as Turner facilitated meeting in Chairman Renner’s absence.
to Accept the Nomination: Mary Lou Youngblood / 2nd: Mike Hawkins
(6) / (1) absent
nominated as Vice Chair by M. Hawkins and M. Brown. Lou Provenzano nominated
as Vice Chair by Mary Lou Youngblood. Vote taken was a tie. Move to table the
motion declined as Mr. Provenzano elected to withdraw as the nominee and defer
to Mr. Jensen as the most experienced and senior member of the Board. Motion
called by Mr. Turner and seconded by Mr. Provenzano and Ms. Youngblood.
Congratulations to newly elected Chair Wayne Turner and Vice Chair Ron Jensen.
Coronado requested the Open Call to the Public be moved up - no objections.
call moved up on agenda due to waiting guests. Comment Request Form from Citizen
Sheila Ford tabled until agenda item 2, Concession Vending, as agreed by all
Anderson addressed board – Would like location of Skate Park revisited and
taken to public vote. Does not want tennis courts torn down for park.
Meyers addressed board – Eight-year resident concerned with Skate Park bringing “rif raf”. Also requested item be brought to public vote.
Buchanan –Concerned with Skate Park location and close proximity of gangs in
nearby El Mirage. Is there better location and would like this item to be on
voters ballet, unless can forego having the park at all?
Buchanan and Ms. Anderson were was advised that the Skate Park item on this
agenda pertains to policy only and not location, thus the location concerns
cannot be discussed nor can any action be taken at this time. Mr. Coronado offered
that he would be happy to facilitate a meeting and bring their concerns to the
Mayor and Council as a future agenda item.
REGULAR AGENDA ITEMS (Continued)
2 Concession Vending:
Presented by: Mark Coronado-Director
Mary Lou asked if vendors need City of Surprise licenses. Those will be
determined in RFQ fair process and criteria. Mark Brown asked if vendors would
be limited to specific locations throughout the city. Citizen of Surprise,
Sheila Ford presented comments regarding the current status of vending
opportunities in Surprise from both a business owner and resident perspective.
Ms. Ford desires a process be put in place for the City of Surprise to select
vendors instead of the current practice of a concessionaire contractor
overseeing the sub contracts. Vendors would be selected and required to be
fully insured, licensed, and permitted. Priority to those who are Surprise
residents was also desired. Currently, there are 19 licensed mobile vendors in
the City of Surprise; however, none at the Recreation Campus are Surprise
residents. Ms. Ford also supports implementing a minimal fee for vendors to do
business, but does not support a split of earning with the City. Staff has
recommendation to bring before the Advisory Board as an action item at the next
meeting and anticipates being able to begin putting a process in place within
the next 60-90 days per Mr. Coronado.
REGULAR AGENDA ITEMS (Continued)
Item 3 Gaines Park Basketball Courts:
3 and 4 until next meeting. Motion to approve by Ron Jensen, 2nd by Mary Lou Youngblood and Lou Provenzano.
4 Tennis Facility Hours of Operation
more than policy. Tabled until next meeting. Motion to approve by Ron Jensen,
2nd by Mary Lou Youngblood and Lou Provenzano.
Item 5 Skate Park Policy
Presented by: Mark Coronado-Director
Speaker, Jennifer Campbell, Park Superintendent City of Goodyear
Additional City Staff available for questions:
Jean Poe, Risk Management
presentation of the recommended policies and overview of operational items for
the proposed Skate Park was given to the boards. This is the eleventh time the
Skate Park has been brought before the Board in some manner, be it concept,
design, or location, and the third discussion regarding park policies. The
next step is to go before the Mayor and Council with the Board’s policy
recommendations and stipulations for the final policy decision. Recommended items
to stipulate were supervision, enforcement, helmets, and pegs.
Speaker comments and responses to questions:
Goodyear held Skate Fest with valley
hospitals and vendors providing info and free gear to promote safety. Now
utilize two skate guards to assist with supervision of facility, capturing
usage counts. Trespassers are reported to Police. Offer skate lessons as
special interest classes to generate revenue. A comparison of Surprise’s
proposed rules was provided.
Nichole Buchanan – Would like to see park
supervised and stipulation giving authority to suspend from park.
Michelle Tellez -
Shauna Meyers – Concerned of proximity of
park to family facilities, noise, and undesirable element in parking lot
adjacent to park and family facilities.
Ray Tellez –
Disagrees with alternating uses and days due to difficulty to enforce;
referenced Las Vegas’s success with both BMX and skateboards using park at same
time. Thinks increasing food or merchandise vendors will add additional layer
posed by CRS Board – Ms. Youngblood highly recommended supervision. Mr.
Hawkins would like to see evaluation of park after first few months and make
recommendation regarding level of supervision at that time. Mark Brown would
like knee and elbow pads required in addition to helmets. L. Provenzano – Is
the stipulation of supervision bogging down the process of approval due to
posed by Teen Board – Chelsea would like to increase routine checks of the
facility. BJ agrees with supervision and would like schedule to coincide with
hours of increased use.
Board motion to approve policies presented with stipulations Brian Scott, 2nd
by Braden MacDonald
Board split on issue of supervision and the remaining policy stipulations. CRS
split motion to approve the supervision of the park with stipulations by Mary Lou Youngblood, 2nd by Mark Brown. Opposed - Lou Provenzano. Vote approved 6
split motion to approve remaining policies with stipulations by Mary Lou Youngblood, 2nd
Mike Hawkins. Vote approved 6 to 1. Opposed - Lou Provenzano.
Additional Skate Park items of
discussion: Include helmet/gear vendor in RFQ process to sell safety items at
the park. Obtain grants to provide safety items. Days and times of operation
were determined to be fluid, within the scope of operations and not policy.
CRS Board motion to adjourn Ronald Jensen/ 2nd Mary Lou Youngblood, Teen Board motion to adjourn Jacob Taylor/2nd Brian Scott
Stevens, Deputy City Clerk
SPECIAL NOTE: PERSONS WITH
SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER,
SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO
LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.