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CITY OF SURPRISE

COMMUNITY & RECREATION SERVICES ADVISORY BOARD and TEEN ADVISORY BOARD

JOINT MEETING

MEETING MINUTES

April 1, 2008 / 6:00 PM

SURPRISE COMMUNITY & RECREATION SERVICES

15960 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

A.    Roll Call

-          CRS Advisory Board: Trent Renner-Chairman (Absent), Wayne Turner Vice-Chair, Ron Jensen, Lou Provenzano, Mary Lou Youngblood, Mike Hawkins, Mike Brown

-          Teen Advisory Board: Bethany Lange, Ciana Paraso, Chellsea LaBarge, Braden MacDonald, Matthew Ruff, Lauren Wilson, Brian Scott, Jacob Taylor (Gabrielle Chilton and Daniel Torres absent)

-          CRS Dept.: Mark Coronado-Director, Melissa Miller, Donna Miller, Dana Garr                                                                    

 

B.    Approval of Community & Recreation Services Minutes of January 8, 2008

-          Motion to approve the minutes of January 8, 2008

-          Motion – Mary Lou Youngblood

-          2nd – Mike Hawkins

-          Approved  - (6) approved / 1 absent

 

CURRENT EVENTS REPORT

A.    Chairman Report – No report at this time.

B.    Advisory Board Member Report – Ms. Youngblood commented on the professionalism of CRS staff, success of Spring Training and complimented the Recreation Campus as the best in the Valley.  Mr. Brown reiterated how Joe Tray and he were very impressed.  Mr. Jensen complimented staff on the Welcome Back Luncheon.

Community & Recreation Services Director Report – Mark A. Coronado introduced the Teen Advisory Board and reported Spring Training statistics that 2008 the Stadium eclipsed $4.2milion in gross sales and 175,000 fans.  During next years’ Spring Training season, the City of Surprise will celebrate its 50th year as the Stadium celebrates its one-millionth fan.  Summer Recreation registrations are up.  Surprise’s Cal Ripken league is now the 4th largest in the country with 90% of participants being City of Surprise residents.  Special Interest Classes are at 85% capacity meeting 35% of revenue projections.

 

An update on the status of CIP projects included:

 

Gaines Park Lighting – Complete.

Gaines Park Restrooms – Almost complete.

Johnson Townhomes – Delays incurred, but project back on track.

Bicentennial at Lizard Run – Safer level playing surface.

Open Space Plan – Meeting next week with Mayor regarding funding and possible community garden within one block of new City Hall.

 

 

REGULAR AGENDA ITEMS                                       

                 

Item 1         Nominate and Vote for Chair and Vice Chair of the Community & Recreation Services Advisory Board:

 

Lou Provenzano nominated Wayne Turner as Chair.  Deferred to senior member Jensen to approve as Turner facilitated meeting in Chairman Renner’s absence. 

Motion to Accept the Nomination:  Mary Lou Youngblood  / 2nd:  Mike Hawkins

Approved:  (6) / (1) absent

 

 

Jensen nominated as Vice Chair by M. Hawkins and M. Brown.  Lou Provenzano nominated as Vice Chair by Mary Lou Youngblood.  Vote taken was a tie.  Move to table the motion declined as Mr. Provenzano elected to withdraw as the nominee and defer to Mr. Jensen as the most experienced and senior member of the Board.  Motion called by Mr. Turner and seconded by Mr. Provenzano and Ms. Youngblood.  Congratulations to newly elected Chair Wayne Turner and Vice Chair Ron Jensen.

 

Mr. Coronado requested the Open Call to the Public be moved up - no objections.

 

OPEN CALL TO THE PUBLIC

 

Open call moved up on agenda due to waiting guests.  Comment Request Form from Citizen Sheila Ford tabled until agenda item 2, Concession Vending, as agreed by all present.

 

Andrea Anderson addressed board – Would like location of Skate Park revisited and taken to public vote. Does not want tennis courts torn down for park.

Shauna Meyers addressed board – Eight-year resident concerned with Skate Park bringing “rif raf”.  Also requested item be brought to public vote.

Nichole Buchanan –Concerned with Skate Park location and close proximity of gangs in nearby El Mirage.  Is there better location and would like this item to be on voters ballet, unless can forego having the park at all? 

 

Ms. Buchanan and Ms. Anderson were was advised that the Skate Park item on this agenda pertains to policy only and not location, thus the location concerns cannot be discussed nor can any action be taken at this time.  Mr. Coronado offered that he would be happy to facilitate a meeting and bring their concerns to the Mayor and Council as a future agenda item. 

 

 

REGULAR AGENDA ITEMS  (Continued)

 

Item 2         Concession Vending:                                             

Presented by:  Mark Coronado-Director

 

Action item forthcoming. 

 

Discussion: Mary Lou asked if vendors need City of Surprise licenses.  Those will be determined in RFQ fair process and criteria.  Mark Brown asked if vendors would be limited to specific locations throughout the city.  Citizen of Surprise, Sheila Ford presented comments regarding the current status of vending opportunities in Surprise from both a business owner and resident perspective.  Ms. Ford desires a process be put in place for the City of Surprise to select vendors instead of the current practice of a concessionaire contractor overseeing the sub contracts.  Vendors would be selected and required to be fully insured, licensed, and permitted.  Priority to those who are Surprise residents was also desired.  Currently, there are 19 licensed mobile vendors in the City of Surprise; however, none at the Recreation Campus are Surprise residents.  Ms. Ford also supports implementing a minimal fee for vendors to do business, but does not support a split of earning with the City.  Staff has recommendation to bring before the Advisory Board as an action item at the next meeting and anticipates being able to begin putting a process in place within the next 60-90 days per Mr. Coronado.  

 

 

REGULAR AGENDA ITEMS  (Continued)

 

 

Item 3         Gaines Park Basketball Courts:

           

            Tabled items 3 and 4 until next meeting.  Motion to approve by Ron Jensen, 2nd by Mary Lou Youngblood and Lou Provenzano.

 

 

Item 4         Tennis Facility Hours of Operation                                                               

 

            Operational more than policy.  Tabled until next meeting.  Motion to approve by Ron Jensen, 2nd by Mary Lou Youngblood and Lou Provenzano.

 

 

Item 5         Skate Park Policy                                                                                                               

Presented by:  Mark Coronado-Director

                  Guest Speaker, Jennifer Campbell, Park Superintendent City of Goodyear

                  Additional City Staff available for questions:

                        Jean Poe, Risk Management

                       

A presentation of the recommended policies and overview of operational items for the proposed Skate Park was given to the boards.  This is the eleventh time the Skate Park has been brought before the Board in some manner, be it concept, design, or location, and the third discussion regarding park policies.  The next step is to go before the Mayor and Council with the Board’s policy recommendations and stipulations for the final policy decision.  Recommended items to stipulate were supervision, enforcement, helmets, and pegs.

 

Guest Speaker comments and responses to questions:

Goodyear held Skate Fest with valley hospitals and vendors providing info and free gear to promote safety.  Now utilize two skate guards to assist with supervision of facility, capturing usage counts.  Trespassers are reported to Police.  Offer skate lessons as special interest classes to generate revenue.  A comparison of Surprise’s proposed rules was provided.

 

Public Comment by:

Nichole Buchanan – Would like to see park supervised and stipulation giving authority to suspend from park.

Michelle Tellez -

Shauna Meyers – Concerned of proximity of park to family facilities, noise, and undesirable element in parking lot adjacent to park and family facilities.

Ray Tellez – Disagrees with alternating uses and days due to difficulty to enforce; referenced Las Vegas’s success with both BMX and skateboards using park at same time.  Thinks increasing food or merchandise vendors will add additional layer of supervision.

 

Questions/comments posed by CRS Board – Ms. Youngblood highly recommended supervision.  Mr. Hawkins would like to see evaluation of park after first few months and make recommendation regarding level of supervision at that time. Mark Brown would like knee and elbow pads required in addition to helmets.  L. Provenzano – Is the stipulation of supervision bogging down the process of approval due to financial issues? 

 

Questions/comments posed by Teen Board – Chelsea would like to increase routine checks of the facility.  BJ agrees with supervision and would like schedule to coincide with hours of increased use.

 

Teen Board motion to approve policies presented with stipulations Brian Scott, 2nd by Braden MacDonald

 

CRS Board split on issue of supervision and the remaining policy stipulations.  CRS split motion to approve the supervision of the park with stipulations by Mary Lou Youngblood, 2nd by Mark Brown.  Opposed - Lou Provenzano.  Vote approved 6 to 1.

 

CRS split motion to approve remaining policies with stipulations by Mary Lou Youngblood, 2nd

by Mike Hawkins.  Vote approved 6 to 1.  Opposed - Lou Provenzano.

 

Additional Skate Park items of discussion: Include helmet/gear vendor in RFQ process to sell safety items at the park.  Obtain grants to provide safety items.  Days and times of operation were determined to be fluid, within the scope of operations and not policy.                               

 

 

DISCUSSION

 

 

 

ADJOURNMENT: CRS Board motion to adjourn Ronald Jensen/ 2nd Mary Lou Youngblood, Teen Board motion to adjourn Jacob Taylor/2nd Brian Scott

 

Adjourned @ 8:01pm

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

­

 

 

POSTED:

 

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.