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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

March 4, 2008

 

REGULAR MEETING MINUTES

 

CALL TO ORDER

 

Chair Jan Blair called the Planning and Zoning Commission Meeting to order at 6:00 p.m.

at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, March 4, 2008. 

 

ROLL CALL

 

In attendance with Chair Blair were Vice Chair Somers, and Commissioners Matthew Bieniek, Ken Chapman, John Hallin, and Robert Rein.  Fred Watts was absent. 

 

PLEDGE OF ALLEGIANCE

 

CONSENT AGENDA

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

Commissioner Chapman made a motion to approve the Consent Agenda.  Commissioner Hallin seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Watts).

 

·    Item 2*Planning and Zoning Commission Minutes for February 19, 2008.

        Planning and Zoning Commission Workshop Minutes for February 5, 2008.

 

PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT REPORT

 

Acting Community Development Director Kathy Rice announced the next scheduled General Plan meetings:  tomorrow night at 7 p.m. at Valley Vista High School and Saturday at 1 p.m. at Willow Canyon High School.  If unable to attend the meetings, residents do have an opportunity to provide their input on the City’s website as well.  She noted that a national article was published in the Public Management magazine recognizing the Community Development Department and its efforts in implementing a new permit process last year.  She also mentioned the new format for the staff reports.

 

OLD BUSINESS:  REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

Item 3: sp07-339 – Consideration and Action – Surprise Professional Village

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of SP07-339, Surprise Professional Village, subject to stipulations ‘a’ through ‘i.’

 

In response to Commissioner Rein, Planner Wingard stated that there will not be a south bound deceleration lane.  He also indicated that the proposed signage plans have been submitted per code and are approved administratively.    

 

In response to Commissioner Chapman, Planner Wingard indicated that the traffic study did not indicate the necessity for a deceleration lane due to low volume traffic. 

 

In response to Commissioner Hallin, Planner Wingard explained that the traffic will be able to turn left from Grand Avenue into the project.  ADOT is currently exploring the possibility of widening Grand Avenue.  There will be connectivity to the Colonade Villas which is south of the project.  There is a potential that there would only be a right-in/right-out access to this project.  Assistant Chief Mills stated that Grand Avenue is the only access to this project for the Fire Department.

 

Vice Chair Somers made a motion to approve SP07-339, Surprise Professional Village, subject to stipulations ‘a’ through ‘i’ and findings of fact.   Commissioner Bieniek seconded the motion.  The motion passed with a vote of 4 ayes, 2 nays (Hallin, Rein) and 1 absent (Watts).

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING

 

Item 4: CUP07-297 – Consideration and Action – The Diamond Resort Retirement Community

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of CUP07-297, The Diamond Resort Retirement Community, subject to stipulations ‘a’ through ‘m.’

 

Lynne Lagarde, Earl, Curley and Lagarde, provided additional information about the project, explaining the need for a conditional use permit for this project rather than a site plan. She mentioned that a small component of the project would provide enhanced services; some personal care service.  She stressed that this is not an assisted living facility.  The Diamond Resort is a lifestyle choice; a luxury resort area.  She suggested this project will compliment and enhance the Stadium Village.

 

In response to Commissioner Chapman, Ms. Lagarde talked about the three buildings:  first building would include senior apartments and the second building includes 88 suites that may require senior care.  The third building would be condos for sale; the other apartments are for lease.  

 

Responding to Commissioner Hallin, Ms. Lagarde indicated that this resort living is not age restricted.  Food service is available typically until 8 p.m.  Planner Copeland replied that the project will not be a gated community, noting that the Lofts at Parkview are located to the north and Residences at Stadium Village are located east of the project.

 

In response to Commissioner Bieniek, Planner Copeland stated that there will be 17 acres that will be developed for entertainment and retail.  In the area, only 1,100 residential units are permitted and with the approval of this project, there will be approximately 900 units already committed.  There was some discussion about the connectivity to the adjacent parcels, specifically noting pedestrian and traffic use.   

 

In response to Vice Chair Somers, Ms. Lagarde explained that surface parking is adequate for the first two buildings.  Underground parking will be available for building three.  During the phasing plan, staff will ensure that there is adequate parking for each phase. 

 

In response to Commissioner Bieniek, Planner Copeland pointed out the various boundaries of the Crestone site. 

 

Chair Blair opened the meeting for public comment.  Hearing no comments from the public, Chair Blair closed the public hearing.

 

Vice Chair Somers made a motion to approve CUP07-297, The Diamond Resort Retirement Community, subject to stipulations ‘a’ through ‘m’ and findings of fact.   Commissioner Hallin seconded the motion.  The motion passed with a vote of 5 ayes,

1 abstained (Rein), and 1 absent (Watts).

 

OPEN CALL TO PUBLIC

 

Chairman Blair called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Blair closed the call to the public.

 

CURRENT EVENTS REPORT:  None

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT

 

Hearing no further business, Chairman Blair adjourned the regular Planning and Zoning Commission meeting, Tuesday, March 4, 2008, at 6:50 p.m.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber, Fire Marshall Doug Helbig, Assistant Fire Chief Clint Mills, City Planner Adam Copeland, City Planner Bart Wingard, City Planner Dennis Dorch, Planning and Development Services Berrin Nejad, Acting Community Development Director Kathy S. Rice, and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None

 

 

_______________________________________

Kathy S. Rice, Acting Director

Community Development Department

 

_____________________________

Jan Blair, Chairman

Planning and Zoning Commission