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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION WORKSHOP

 

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

February 5, 2008

 

MINUTES

 

Call to Order:

 

Chair Jan Blair called the Planning and Zoning Commission workshop meeting to order at 5:03 p.m. in the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, February 5, 2008.

 

In attendance with Chair Blair were Commissioners Matthew Bieniek, Ken Chapman, John Hallin, Robert Rein, and Steve Somers.  Commissioner Fred Watts was absent. 

 

                                                      PRESENTATION:                                                                    

 

Adam Copeland, Planner, presented a summary of the updated text amendment to Chapter 125 which will be presented to the Planning and Zoning Commission for vote on March 18, 2008.

 

Planner Copeland provided a brief overview of the history of the zoning code, current issues, and the implementation process for the updates.  Chapter 125 replaces the original Title 17 which included:

 

·     Planning and Design Guidelines

·     Home Product Design Guidelines

·     Single-Family Residential Design Guidelines

·     Chapter 125

 

Current Issues:

 

·     Inconsistencies between documents.

·     Changing “should” to “shall.”

·     Landscape and water conservation.

·     Sun Valley Parkway Scenic Corridor.

·     American Disabilities Act (ADA).

 

Planner Copeland pointed out some of the inconsistencies in the various guidelines and how those, and all other inconsistencies, would be changed for less confusion.

 

He briefly talked about landscape and water conservation, specifically pointing out the grassy retention areas that rarely are used by residents yet they take an abundance of water to maintain.  Future planning will consider artificial turf or more desert landscaping in these areas.  

 

Sun Valley Parkway is an area of the city where planners are working to protect and preserve the scenic view.  Slides were presented that showed desired and traditional planning styles, as well as new concepts that would be considered in the future.

 

Planner Copeland commented on ADA updates for future consideration:

 

·     Regulating Decorative Concrete/Pavers

Ø       Various types of acceptable/nonacceptable pavers.

 

Ø       Noise issues.

 

·     Adding ADA Language in Design Guidelines

 

·     Introducing Visitability

Ø           Visitability is a growing trend nationwide.  The term refers to single-family or owner-occupied housing designed in such a way that it can be lived in or visited by people who have trouble with steps or who use wheelchairs or walkers.

 

Ø           A house is visitable when it meets three basic requirements:

§      One zero-step entrance.

§      Doors with 32 inches of clear passage space.

§      One bathroom on the main floor you can get into in a wheelchair.

 

There was general discussion regarding the conflict between visitability and current code requirements.

 

It was determined that there should be a reevaluation of the point system in the Home Product Design Guidelines.   

 

General discussion included the following topics:

 

·    Preserving Sun Valley Parkway scenic view.

·    Preventing buildings backing against streets.

·    Architecture forward.

·    Maximum building heights.

·    Durability of synthetic turf.

·    ADA Commission for language updates.

·    Pedestrian pathways.

·    Plan to condense all planning guidelines into one document.

 

Planner Copeland concluded the meeting with mentioning that all changes and updates to Chapter 125 will be brought to the Commission for review and approval.

 

                                

             CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:            

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

There was no request made to call for an executive session.

 

 

 

                                                              ADJOURNMENT:                                                             

 

Hearing no further business, the Planning and Zoning Commission workshop meeting was adjourned on Tuesday, February 5, 2008, at 5:48 p.m.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber, Fire Marshall Doug Helbig, Assistant Fire Chief Clint Mills, City Engineer Tracy Eberlein, City Plans Examiner Marianne Wrobel; City Planner Adam Copeland, City Planner Lance Ferrell, City Planner Bart Wingard, City Planner David Neal, City Planner Dennis Dorch, City Planner Janice See; Planning & Development Services Manager Berrin Nejad, Acting Community Development Director Kathy S. Rice; and Planning and Zoning Commission Secretary Carol Dager.

 

_______________________________________

Kathy S. Rice, Acting Director

Community Development Department