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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

December 18, 2007

 

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Vice Chair Blair called the Planning and Zoning Commission Meeting to order at

6:00 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, December 18, 2007. 

 

ROLL CALL:

 

In attendance with Vice Chair Blair were John Hallin, Steve Somers and Fred Watts.  

 

PLEDGE OF ALLEGIANCE:

 

PLANNING AND COMMUNITY DEVELOPMENT DEPARTMENT REPORT:

Planning and Development Services Manager Berrin Nejad reported that Item 3 (Surprise Valley – Trader Joe’s and Shops) was to be continued indefinitely.

 

Imagine Charter School will be appealed to City Council.

 

Introduced new Planning and Zoning Commissioners, Matt Bieniek, Rob Rein, and Ken Chapman who will be sworn in on January 15 meeting and be active voting members for that meeting.

 

CURRENT EVENTS REPORT:  None

 

Vice Chair Blair asked for approval of the December 4, 2007 Planning and Zoning Minutes.

 

Commissioner Somers made a motion to approve Item 2:  Planning and Zoning Commission Minutes for December 4, 2007.  Commissioner Watts seconded the motion.  The motion passed with a vote of 4 ayes and 3 vacancies.

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 


 

 

Vice Chair Blair asked if the Commissioners would like to pull any items from the consent agenda, Commissioner Somers asked to pull items 4 and 5 and Hallin item 6.

 

Item 4:  SP07-247 – Consideration and Action – Stadium Village Residence Inn, Stipulations ‘a’ through ‘i’.

 

In response to Vice Chair Blair, Commissioner Somers indicated he had questions about the number of parking spaces. 

 

Planner Adam Copeland explained how the parking was calculated.  Staff recommended approval of SP07-247, Stadium Village Residence Inn, subject to stipulations ‘a’ through ‘i’.

 

Commissioner Watts made a motion to approve SP07-247, Stadium Village Residence Inn, subject to stipulations ‘a’ through ‘i.’ Commissioner Somers seconded the motion.  The motion passed with a vote of 4 ayes and 3 vacancies.

 

Responding to Vice Chair Blair, Commissioner Somers requested an explanation regarding the phasing for item 5.

 

Planner Adam Copeland stated he would add a stipulation that clarified the phasing and allowed the applicant Bala Raman to go over the phasing plan.  Staff recommended approval of SP06-430, A Design Build Project for Skyway Lot 24, subject to stipulations ‘a’ through ‘h’ with the addition of ‘i.’

 

Item 5: SP06-430 – Consideration and Action – A Design Build Project for Skyway Lot 24, Stipulations ‘a’ through ‘h’ with the addition of ‘i’ that reads as follows:

 

i)    Phase two will mirror the architecture of phase one, thus not requiring additional            Planning and Zoning Commission approval; phase one and two are both            approved with this application.

 

Commissioner Hallin made a motion to approve SP06-430, A Design Build Project for Skyway Lot 24; subject to stipulations ‘a’ through ‘i.’ Commissioner Somers seconded the motion.  The motion passed with a vote of 4 ayes and 3 vacancies.

 

Responding to Vice Chair Blair, Commissioner questioned the parking standards used for calculating the required spaced for the Gymnasium.

 

Planner Lance Ferrell explained the calculation was made with the consideration that if the Gymnasium were used for after school activities, the remaining spaces would be available. Staff recommended approval of SPA07-365 Arizona Charter Academy Elementary School, subject to stipulations ‘a’ through ‘f.’

 

            Item 6: SPA07-365 – Consideration and Action – Arizona Charter Academy    Elementary School, Stipulations ‘a’ through ‘f.’


 

Commissioner Watts made a motion to approve SPA07-365, Arizona Charter Academy Elementary School, subject to stipulations ‘a’ through ‘f.’ Commissioner Somers seconded the motion.  The motion passed with a vote of 4 ayes and 3 vacancies.

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING

 

Item 7:  cup07-051 – Consideration and Action – McDonalds Restaurant

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP07-051, McDonalds Restaurant, subject to stipulations ‘a’ through ‘f.’

 

Commissioner Watts questioned the pathways around the restaurant and whether or not there would be direct access from Bell Rd.

 

Planner Lance Ferrell explained there would be a shared driveway entrance onto the larger site from Bell Rd but not directly to the restaurant.

 

Vice Chair Blair asked for a recommendation.

 

Commissioner Somers made a motion to approve CUP07-051, McDonalds Restaurant, subject to stipulations ‘a’ through ‘f.’ Commissioner Hallin seconded the motion.  The motion passed with a vote of 4 ayes and 3 vacancies.

 

Item 8:  PAD07-208 – Consideration and Action – Cactus Commerce Center

 

Planner Dennis Dorch presented the project to the Commission and explained the modifications to stipulations ‘a’ and ‘f’.  Staff recommended approval of Pad07-208, Cactus Commerce Center, subject to stipulations ‘a’ through ‘h.’

 

Vice Chair Blair asked the applicant for an explanation of stipulation ‘h.’

 

Applicant Jeff Blilie clarified the stipulation referred to a future fiber optic line and then gave a brief history of the project and reviewed the need for the change to the stipulations.

 

In response to Commissioner Somers, Mr. Blilie explained all site plans would in fact come back through the commission.  He also clarified for Commissioner Hallin and Commissioner Watts the intended commercial and light industrial uses were in compliance with the city’s general plan for employment.

 

Vice Chair Blair opened the meeting for public comment.  Hearing no comments from the public, Vice Chair Blair closed the public hearing.

 

Commissioner Somers made a motion to approve PAD07-208, Cactus Commerce Center, subject to stipulations ‘a’ through ‘h’ as amended. Commissioner Hallin seconded the motion. The motion passed with a vote of 4 ayes and 3 vacancies.


 

a)     Development shall be in accordance with the documents related to these cases date-stamped October 30, 2007, unless otherwise stated herein;

 

f)    Applicant will be required to construct a median strip on Cactus Road and participate in either constructing or landscaping a median strip on Litchfield Road

 

Assistant City Attorney Jim Gruber interjected that item 7 had not been opened to the public for comment.  He advised Vice Chair Blair to re-open the public hearing and then take a vote after closing the hearing.

 

Vice Chair Blair opened the meeting for public comment for CUP07-051, McDonalds

Restaurant.  Hearing no comments from the public, Vice Chair Blair closed the public hearing.

 

The item passed with a vote of 4 ayes and 3 vacancies.

 

Item 9:  pp07-217 – Consideration and Action – Lofts at Parkview Place

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP07-217, Lofts at Parkview Place, subject to stipulations ‘a’ through ‘j.’

 

Vice Chair Blair inquired whether the on street parking would have an impact on the traffic.

 

Associate Traffic Engineer Tracy Eberlein confirmed the traffic would continue to be monitored using the MUTCD manual and volume counts.  She indicated a signal would be added by the city if warranted. 

 

Responding to Commissioner Hallin, Planner Adam Copeland explained the limits of the PAD.  Commissioner Hallin also expressed his concern regarding how this project fit the “vibrant urban core” indicated in the PAD.

 

Commissioner Somers asked if the on street parking to be used for the guests will also be used for adjacent properties such as the hotel.  Planner Adam Copeland explained the adjacent property owners were strongly discouraged from using this on street parking but to accommodate their parking needs on their specific sites.  Mr. Copeland also provided an update on the Crestone property within Stadium Village.

 

Vice Chair Blair opened the meeting for public comment.  Hearing no comments from the public, Vice Chair Blair closed the public hearing.

 

Commissioner Watts made a motion to approve PP07-217, Lofts at Parkview Place, subject to stipulations ‘a’ through ‘j.’ Commissioner Somers seconded the motion.  The motion passed with a vote of 3 ayes 1 nay (Hallin) and 3 vacancies.


 

OPEN CALL TO PUBLIC:

 

Vice Chair Blair called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Vice Chair Blair closed the call to the public.

 

CURRENT EVENTS REPORT:  Vice Chair Blair advised there would be no meeting on 1/1/08 and the next meeting would be on 1/15/08.  It will be the 15th meeting that the commissioners would vote for a new chair and vice chair.  She also asked to have a workshop on Grandfathering and PADs sometime after the New Year.

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Vice Chair Blair adjourned the regular Planning and Zoning Commission meeting, Tuesday, December 18, 2007 at 7:02 p.m.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber, Associate Engineer Tracy Eberlein, Fire Marshall Doug Helbig, Assistant Fire Chief Clint Mills, City Planner Adam Copeland, City Planner Lance Ferrell, City Planner Dennis Dorch, City Planner Vamshee Kovuru, Planning & Development Services Manager Berrin Nejad, and Development Services Supervisor Debbie White

 

COUNCIL MEMBERS PRESENT:  

 

 

 

_______________________________________

Kathy S. Rice, Acting Director

Community Development Department

 

 

_____________________________

 Jan Blair, Vice Chair

 Planning and Zoning Commission