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                                                                        CITY OF SURPRISE

COMMUNITY & RECREATION SERVICES ADVISORY BOARD

MEETING MINUTES

November 13, 2007 / 6:00 PM

COMMUNITY AND RECREATION SERVICES

15960 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

A.      Roll Call

-          Advisory Board: Trent Renner – Chairman, Wayne Turner, Vice-Chair, Mary Lou Youngblood, Mark Brown, Lou Provenzano, Ron Jensen, Mike Hawkins Absent: Mark Brown, Brian Scott, ex-officio member 

-          Staff: Mark Coronado, Donna Miller, Heidi Gannuscio

         

B.       Approval of Community & Recreation Services Minutes of September 11, 2007

-          Motion to approve the minutes of September 11, 2007

-          Motion-Wayne Turner - 2nd Ron Jensen

-          6 yes votes (Brown absent)

 

CURRENT EVENTS REPORT

A.      Chairman Report – No report.

B.      Advisory Board Member Report – No report.

C.      Community & Recreation Services – Mark Coronado updated the Board with regards to Professional Grounds Management Awards the Department received.  The Board was provided the press release regarding the 2008 Spring Training Schedule was updated with regard to Celebrity Flag Football Event, Surprise Party and the fact the pickleball courts are to stay at Surprise Farms and will not be transferred to the Tennis Complex per the City Council.  Mary Lou requested the pickleball item be placed on the next agenda for discussion.

 

REGULAR AGENDA ITEMS

                 

Item 1   Open call to the public – Jack Hitchcock asked what the block wall is in front of the Spring Training Complex.                                   Mark explained it is a wall to surround an existing well site and the wall will blend in with the current       architecture of the Complex.  Jack Hitchcock inquired about the reconstruction of the conference room at the      library.  Mark explained there currently aren’t identified funds for this project.  Heidi Gannuscio explained the        reason open call to the public was placed first on the agenda is that a resident had requested to speak to the      Board regarding a dog park at Surprise Farms Park.

                                                                                                                                                       

Item 2   Election of New Officers– Heidi Gannuscio explained new officers per the ordinance should be elected annually.  This item was to notify the Board of this requirement.  At the next meeting, officers should be elected.

           

                       

Item 3   Facility and Program Fee Philosophy - Mark Coronado explained Management and Budget and Management has requested CRS to come up with a fee philosophy regarding program recovery.  Cities with similar philosophies were presented to the Board.  A recommendation as to how direct and indirect costs will be eventually needed.  The belief is non-residents should pay more but to what extent is unclear at this time.  The question is should the general fund subsidize programs or users?  It was explained the fee philosophy is different for Youth programs than for Adult programs.  Adult programming currently recovers 100% of direct costs while Youth programs recover less of a percentage of the direct costs.  The Board feels keeping programming affordable for families is an important factor.  Family passes for a year was a suggestion.  It was recommended to hire a consultant to do a fee study.

            Lou Provenzano asked what percentage of users are non – residents. Mark Coronado explained less than 10% on youth more than 40% on adult.

            Trent Renner asked how much is a study.  Mark estimated $100,000 without having more information. 

            Wayne Turner expressed concerns over a fee increase because it may limit family opportunities to participate.

            Lou Provenzano suggested a tier program for larger families.

 

           

 

Move to recommend hiring a consultant to analyze fees and have staff plan for the funds in the FY 09 budget.

 

Motion Mary Lou Youngblood 2nd Lou Provenzano

 

Item 4   Parks and Recreation Open Space and Trails Plan – This item has been presented to the Board at prior meetings.  Staff is seeking approval of two components of the plan.  Accepting NRPA park classification standards and the recommendation of 9 acres of open space per 1,000 residents, requiring six of the nine acres are required to be active and the other three passive.

 

            Motion  Mary Lou Youngblood     2nd Ron Jensen

            6 yes votes (Brown absent)

 

Item 5   Super Bowl/Celebrity Flag Football Event – This item was explained in the Director report.   This event will be nationally televised on Fox Sports.

 

Item 6   Outback Classic – Mark Coronado updated the Board regarding this nationally televised Tennis Tournament scheduled for November 2008.  This event will have high-profile tennis stars such as Pete Sampras.  Details as to accommodations for the tennis stars and set-up at the Tennis Complex are in the processes of being addressed.

 

Item 7   Skate Park Operational Policies – 2nd Draft – Donna Miller updated the Board regarding the Skate Park meeting with the Teen Advisory Board.  She explained the Teen members and some members of the audience did not want the park supervised.   Most felt comfortable with the Park Ranger driving by on occasion.  Additionally, Teen members and audience members felt helmets should be required, but felt elbow and knee pads should be strongly recommended and not required.  Mark Coronado explained the City will look into a helmet ordinance to assist with the enforcement of this requirement.  Concerns still exist amongst the CRS Board with regard to the supervision of the park.   At the request of the Board, it was requested to have a representative from Goodyear that does supervise and a representative from Peoria that does not supervise be present at the next Board meeting to discuss their experiences with each.

           

 

 

           

           

 

           

 

 

 

OPEN CALL TO THE PUBLIC

 

 

DISCUSSION

 

 

 

ADJOURNMENT:  September 11, 2007 at 7:53 p.m.  Motion  Mary Lou Youngblood /2nd Wayne Turner – 6  yes votes

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

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POSTED:

 

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.