CITY
OF SURPRISE
COMMUNITY & RECREATION SERVICES
ADVISORY BOARD
MEETING MINUTES
November 13, 2007 / 6:00 PM
COMMUNITY AND RECREATION SERVICES
15960 N. BULLARD AVENUE
SURPRISE, ARIZONA 85374
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ITEM NUMBER
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APPLICATION DESCRIPTION
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STAFF RECOMMENDATION
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A.
Roll Call
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Advisory
Board: Trent Renner
– Chairman, Wayne
Turner, Vice-Chair, Mary Lou Youngblood, Mark Brown, Lou Provenzano, Ron
Jensen, Mike Hawkins Absent: Mark Brown, Brian Scott, ex-officio member
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Staff: Mark Coronado, Donna Miller, Heidi Gannuscio
B.
Approval of
Community & Recreation Services Minutes of September 11, 2007
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Motion to
approve the minutes of September 11, 2007
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Motion-Wayne
Turner - 2nd Ron Jensen
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6 yes votes (Brown
absent)
A.
Chairman Report –
No report.
B.
Advisory Board
Member Report – No report.
C.
Community &
Recreation Services – Mark Coronado updated the Board with regards to
Professional Grounds Management Awards the Department received. The Board was
provided the press release regarding the 2008 Spring Training Schedule was
updated with regard to Celebrity Flag Football Event, Surprise Party and the
fact the pickleball courts are to stay at Surprise Farms and will not be
transferred to the Tennis Complex per the City Council. Mary Lou requested the
pickleball item be placed on the next agenda for discussion.
Item 1 Open
call to the public – Jack Hitchcock asked what the block wall is in front of
the Spring Training Complex. Mark explained it
is a wall to surround an existing well site and the wall will blend in with the
current architecture of the Complex. Jack Hitchcock inquired about the
reconstruction of the conference room at the library. Mark explained
there currently aren’t identified funds for this project. Heidi Gannuscio explained the reason open call to the public was placed first on the
agenda is that a resident had requested to speak to the Board regarding a
dog park at Surprise Farms Park.
Item 2 Election of New Officers– Heidi Gannuscio explained new officers per the ordinance should be elected annually. This item
was to notify the Board of this requirement. At the next meeting, officers
should be elected.
Item 3 Facility and Program Fee
Philosophy - Mark Coronado explained Management and Budget and Management has
requested CRS to come up with a fee philosophy regarding program recovery. Cities
with similar philosophies were presented to the Board. A recommendation as to
how direct and indirect costs will be eventually needed. The belief is
non-residents should pay more but to what extent is unclear at this time. The
question is should the general fund subsidize programs or users? It was
explained the fee philosophy is different for Youth programs than for Adult
programs. Adult programming currently recovers 100% of direct costs while Youth
programs recover less of a percentage of the direct costs. The Board feels keeping
programming affordable for families is an important factor. Family passes for
a year was a suggestion. It was recommended to hire a consultant to do a fee
study.
Lou Provenzano asked what
percentage of users are non – residents. Mark Coronado explained less than 10%
on youth more than 40% on adult.
Trent Renner asked how
much is a study. Mark estimated $100,000 without having more information.
Wayne Turner expressed
concerns over a fee increase because it may limit family opportunities to
participate.
Lou Provenzano suggested
a tier program for larger families.
Move to recommend hiring a consultant
to analyze fees and have staff plan for the funds in the FY 09 budget.
Motion Mary Lou Youngblood 2nd
Lou Provenzano
Item 4 Parks and Recreation Open
Space and Trails Plan – This item has been presented to the Board at prior
meetings. Staff is seeking approval of two components of the plan. Accepting
NRPA park classification standards and the recommendation of 9 acres of open
space per 1,000 residents, requiring six of the nine acres are required to be
active and the other three passive.
Motion Mary Lou
Youngblood 2nd Ron Jensen
6 yes votes (Brown
absent)
Item 5 Super Bowl/Celebrity Flag
Football Event – This item was explained in the Director report. This event
will be nationally televised on Fox Sports.
Item 6 Outback Classic – Mark
Coronado updated the Board regarding this nationally televised Tennis
Tournament scheduled for November 2008. This event will have high-profile
tennis stars such as Pete Sampras. Details as to accommodations for the tennis
stars and set-up at the Tennis Complex are in the processes of being addressed.
Item 7 Skate Park Operational
Policies – 2nd Draft – Donna Miller updated the Board regarding the Skate Park meeting with the Teen Advisory Board. She explained the Teen members and some
members of the audience did not want the park supervised. Most felt
comfortable with the Park Ranger driving by on occasion. Additionally, Teen
members and audience members felt helmets should be required, but felt elbow
and knee pads should be strongly recommended and not required. Mark Coronado
explained the City will look into a helmet ordinance to assist with the
enforcement of this requirement. Concerns still exist amongst the CRS Board
with regard to the supervision of the park. At the request of the Board, it
was requested to have a representative from Goodyear that does supervise and a
representative from Peoria that does not supervise be present at the next Board
meeting to discuss their experiences with each.
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ADJOURNMENT:
September 11, 2007 at 7:53 p.m. Motion Mary Lou Youngblood /2nd
Wayne Turner – 6 yes votes
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Linda
Stevens, Deputy City Clerk
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POSTED:
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TIME:
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SPECIAL NOTE: PERSONS WITH SPECIAL
ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD
CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER
THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.
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