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                                                                        CITY OF SURPRISE

COMMUNITY & RECREATION SERVICES ADVISORY BOARD

MEETING MINUTES

September 11, 2007 / 6:00 PM

COMMUNITY AND RECREATION SERVICES

15960 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

A.      Roll Call

-          Advisory Board: Trent Renner – Chairman, Wayne Turner, Vice-Chair, Mary Lou Youngblood, Mark Brown, Lou Provenzano, Ron Jensen, Brian Scott, ex-officio member,  Absent: Mike Hawkins

-          Staff: Mark Coronado, Melissa Miller, Heidi Gannuscio, Donna Miller,

         

B.       Approval of Community & Recreation Services Minutes of July 11, 2007

-          Motion to approve the minutes of July 11, 2007

-          Motion-Wayne Turner - 2nd Ron Jensen

-          6 yes votes (Hawkins absent)

 

CURRENT EVENTS REPORT

A.      Chairman Report – Trent Renner suggested naming a facility in honor of Mayor Joan Shafer for all her years of public service to the City of Surprise.  Trent requested to have the facility naming policy brought back to the next CRS Advisory Board meeting.

B.      Advisory Board Member Report – Ron Jensen complimented staff for the work well done for the opening of the Tennis Complex.

C.      Community & Recreation Services Director Report – Mark Coronado explained programming is up 5 to 10 %, impacted by Pop Warner, which was expected.  Staff is preparing for Surprise Party and Spring Training.  Donna Miller explained the growth of Teen Nights at the Sierra Montana Recreation Center.  Melissa Miller provided an update of upcoming events such as Performance in the Park, Movie Night and the Tennis Block Party.

 

REGULAR AGENDA ITEMS

                 

Item 1   Swearing in of Board Members – Linda Stevens, Deputy City Clerk, swore in Ron Jensen

                                                                                                                                                       

Item 2   Facility and Program Fee Philosophy and Overview – Mark Coronado explained the City’s programming fees are comparable to other cities, but tend to be on the inexpensive side, further explaining programs are affordable.  The City’s facility rental is much less than the school districts.  Management and Budget has requested CRS show the fee recovery policy.  Staff will research and will present findings and fee comparisons at the next Board meeting.  It was explained some City’s recover 100% of direct costs. Considerations could include recovering more costs from non residents.   Based on findings and Board meeting recommendations, staff will present to Council during the FY 09 Budget process.

 

            Mary Lou Youngblood explained she would like program fees to remain affordable for families; further explaining opportunities for children in the City are limited.  Board members agreed to keep fees affordable.

           

            Lou Provenzano suggested sponsorship opportunities.

 

            Trent Renner asked how much is received from outside facility rental.  Mark responded less than $100,000.

           

                       

Item 3   Skate Park Operational Policies - Mark Coronado presented a draft of the policies to the Board explaining the policies are at early stages and that they will go through a thorough public process.  The policies outlined general rules, hours of operation, and protective equipment.  Mark explained the challenges with regard to having the park designed for both BMX and skateboards.  Explaining because the uses are different, it’s best to have the users use the park separately. 

 

 

            Lou Provenzano suggested designating odd and even days for designated users, (e.g. BMX gets to use the park on odd days and skaters get to use the park on even days).

 

            Mary Lou Youngblood explained she liked the hours from 9:a.m. to 9 p.m.

 

            There was much discussion as to whether the park should be supervised.  Most members agreed it should be.  Supervising a skate park increases the City’s liability.  CRS staff will work with other city staff to determine liability risks.

 

            Wayne Turner felt protective equipment should be required, most members agreed.  CRS staff will work with other City staff to determine if this is something the city can require. 

 

            Members agreed children under the age of 11 need to be accompanied by a person 16 years of age – the requirements the city uses at the pool.

 

 

 

 

 

OPEN CALL TO THE PUBLIC

Michelle Veresan, citizen, suggested if the park were to be supervised, that is needs to be a person that will be able to control the crowd and one the users will respect.

 

DISCUSSION

 

 

 

ADJOURNMENT:  September 11, 2007 at 8:00 p.m.  Motion  Mary Lou Youngblood /2nd Wayne Turner – 6  yes votes

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

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POSTED:

 

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.