CITY
OF SURPRISE
COMMUNITY & RECREATION SERVICES
ADVISORY BOARD
MEETING MINUTES
September 11, 2007 / 6:00 PM
COMMUNITY AND RECREATION SERVICES
15960 N. BULLARD AVENUE
SURPRISE, ARIZONA 85374
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ITEM NUMBER
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APPLICATION DESCRIPTION
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STAFF RECOMMENDATION
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A.
Roll Call
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Advisory
Board: Trent Renner
– Chairman, Wayne
Turner, Vice-Chair, Mary Lou Youngblood, Mark Brown, Lou Provenzano, Ron
Jensen, Brian Scott, ex-officio member, Absent: Mike Hawkins
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Staff: Mark Coronado, Melissa Miller, Heidi Gannuscio, Donna Miller,
B.
Approval of
Community & Recreation Services Minutes of July 11, 2007
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Motion to
approve the minutes of July 11, 2007
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Motion-Wayne
Turner - 2nd Ron Jensen
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6 yes votes (Hawkins
absent)
A.
Chairman Report –
Trent Renner suggested naming a facility in honor of Mayor Joan Shafer for all
her years of public service to the City of Surprise. Trent requested to have
the facility naming policy brought back to the next CRS Advisory Board meeting.
B.
Advisory Board
Member Report – Ron Jensen complimented staff for the work well done for the
opening of the Tennis Complex.
C.
Community &
Recreation Services Director Report – Mark Coronado explained programming is up
5 to 10 %, impacted by Pop Warner, which was expected. Staff is preparing for
Surprise Party and Spring Training. Donna Miller explained the growth of Teen
Nights at the Sierra Montana Recreation Center. Melissa Miller provided an
update of upcoming events such as Performance in the Park, Movie Night and the
Tennis Block Party.
Item 1 Swearing
in of Board Members – Linda Stevens, Deputy City Clerk, swore in Ron Jensen
Item 2 Facility and Program Fee
Philosophy and Overview – Mark Coronado explained the City’s programming fees
are comparable to other cities, but tend to be on the inexpensive side, further
explaining programs are affordable. The City’s facility rental is much less
than the school districts. Management and Budget has requested CRS show the
fee recovery policy. Staff will research and will present findings and fee
comparisons at the next Board meeting. It was explained some City’s recover
100% of direct costs. Considerations could include recovering more costs from
non residents. Based on findings and Board meeting recommendations, staff
will present to Council during the FY 09 Budget process.
Mary Lou Youngblood
explained she would like program fees to remain affordable for families;
further explaining opportunities for children in the City are limited. Board
members agreed to keep fees affordable.
Lou Provenzano suggested
sponsorship opportunities.
Trent Renner asked how
much is received from outside facility rental. Mark responded less than
$100,000.
Item 3 Skate Park Operational
Policies - Mark Coronado presented a draft of the policies to the Board
explaining the policies are at early stages and that they will go through a
thorough public process. The policies outlined general rules, hours of
operation, and protective equipment. Mark explained the challenges with regard
to having the park designed for both BMX and skateboards. Explaining because
the uses are different, it’s best to have the users use the park separately.
Lou Provenzano suggested
designating odd and even days for designated users, (e.g. BMX gets to use the
park on odd days and skaters get to use the park on even days).
Mary Lou Youngblood explained
she liked the hours from 9:a.m. to 9 p.m.
There was much
discussion as to whether the park should be supervised. Most members agreed it
should be. Supervising a skate park increases the City’s liability. CRS staff
will work with other city staff to determine liability risks.
Wayne Turner felt
protective equipment should be required, most members agreed. CRS staff will
work with other City staff to determine if this is something the city can
require.
Members agreed children
under the age of 11 need to be accompanied by a person 16 years of age – the
requirements the city uses at the pool.
Michelle
Veresan, citizen, suggested if the park were to be supervised, that is needs to
be a person that will be able to control the crowd and one the users will
respect.
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ADJOURNMENT:
September 11, 2007 at 8:00 p.m. Motion Mary Lou Youngblood /2nd
Wayne Turner – 6 yes votes
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Linda
Stevens, Deputy City Clerk
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POSTED:
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TIME:
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SPECIAL NOTE: PERSONS WITH SPECIAL
ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD
CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER
THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.
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