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12425 West Bell Road, Suite D-100

Surprise, Arizona 85374


August 21, 2007




Call to Order:


Chairman Lyn Truitt called the Planning and Zoning Commission workshop meeting to order at 5 p.m. in the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, August 21, 2007.


In attendance with Chairman Truitt were Commissioners Richard Alton, Jesse Conn, John Hallin, Steve Somers, and Fred Watts. 




Chairman Truitt made a few announcements:


·      Report absences to the Commission secretary and Chairman.

·      September Commission Schedule.

·      Protocol regarding agendized items.

·      Contact staff before meetings regarding project questions.

·      Continued items – voice concerns; staff will research.

·      Keep passion about the projects and the city’s planning.


It was determined that when Commissioners have questions regarding a project that they should email the project planner and copy the director.   City Attorney Jim Gruber cautioned Commissioners regarding open meeting laws when sending emails.    


Commissioner Hallin requested that all projects have support documents in a manageable size.


Director Scott Chesney reminded everyone about the special meeting regarding the public hearing for the General Plan Amendments scheduled for September 11, 2007, 6 p.m. at Willow Canyon High School.  Packets will be distributed one week prior to the meeting; no action will be taken on the items; however, public comment will be heard.


Chairman Truitt voiced his concern about a number of transportation meetings that have been scheduled on the same nights as the Commission meetings.  Director Chesney stressed that the transportation meetings are set by MCDOT or ADOT not by City staff.


Director Chesney provided a presentation regarding transportation.  He mentioned that the Transportation Commission is currently seeking new members and it is anticipated that the next meeting will be scheduled in October.   He explained that the updated Transportation Plan is scheduled to be presented to the Commission in May or June of 2008.




Maps showing the current transportation, trails, and land use plans were displayed both through Powerpoint and boards. 


Director Chesney and Transportation Planner Randy Overmyer talked about the MAG Hassayampa Study preliminary draft which includes existing and proposed freeway networks, as well as proposed parkways and future arterials.  Director Chesney explained that Surprise will be a regional participant in working with MAG, pointing out that MAG has been responsive to suggestions from City of Surprise. 


Topics briefly touched on include:

·      70% of the traffic would be in and out of the City’s planning areas.

·      An industrial complex in the proving grounds area would have freeway access. 

·      The White Tank Freeway.

·      Proposed Interstate 11 is a relocation of a western trade corridor through the southwest to Canada.  

·      Corridor planning will include Jomax Road, Dove Valley, SR-74, Sun Valley Parkway, Wild Rose Parkway, and others.

·      Village and urban core designation.

·      Community character: streetscape and landscape elements.

·      Design and development standards.


Director Chesney mentioned that a transportation working group has been formed consisting of key personnel from various City departments to assist in reviewing transportation issues.  


Director Chesney next talked about the role of the Transportation plan, coordination with other city departments and groups, explaining that updates to the Surprise Transportation Plan should be ready in June, 2008. 


It will be important to take into account the village and urban core designations, specifically considering intersection parkways and local development solutions.  Director Chesney discussed indirect left turns, which can allow for longer green lights; seems awkward; however, it does work in other large cities.  It is a creative solution that should be reviewed as the city grows.


Centerline studies are underway and once determined, planning can be done for local and regional movement.  Regional coordination with MAG, MCDOT, ADOT and neighboring jurisdictions is important to ensure good connectivity.  Drainage, storm water management and water quality is critical to future transportation planning. 


The general plan is scheduled to be before the P&Z Commission in May and Transportation Plan shortly thereafter. 


Chairman Truitt suggested that when a PAD is submitted to the Commission for review, not only would they like to see the surrounding sites identified, but also what is planned for the  transportation connectivity to each of the sites.  





Planner Overmyer, responding to Commissioner Hallin, explained that a Dixeleta expansion in the Sunhaven project does not work because of the CAP and flood plain.  The Transportation Plan classified Dixeleta as a minor arterial and Lone Mountain as the major arterial. 


In response to Commissioner Alton, Director Chesney talked briefly about relieving traffic on Bell Road, considering crossings over the river at Rose Garden or Beardsley.  It was mentioned that over a ten-mile stretch of the river, there is only one crossing which is Bell Road.  Peoria Avenue is a priority in trying to connect direct to 101; Waddell/Thunderbird is another consideration.  However, both could have difficult and political issues to overcome. 




Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.


There was no request made to call for an executive session.




Hearing no further business, the Planning and Zoning Commission workshop meeting was adjourned on Tuesday, August 21, 2007 at 5:48 p.m.




Assistant City Attorney Jim Gruber; City Planner Dennis Dorch; City Planner Lance Ferrell; City Planner Nicole Green-Catten;  City Planner Adam Copeland; Planning & Development Services Manager Berrin Nejad; Planning and Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.





       Scott R. Chesney, AICP, Director

       Planning/Community Development Department