View Other Items in this Archive | View All Archives | Printable Version

CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

August 21, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at

6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, August 21, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Blair and Commissioners Richard Alton, Jesse Conn, John Hallin, Steve Somers and Fred Watts.  

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT: 

 

Director Scott Chesney reported that the City is actively recruiting for Transportation Commission members.  He mentioned that the District and Town Hall meetings have been completed with a marginal turnout.

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

Commissioner Alton made a motion to approve the Consent Agenda.  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes, 1 absent (Blair).

 

·    Approved Item 2*:  Planning and Zoning Commission Minutes for August 7, 2007

 

OLD BUSINESS:  REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 3:  pp07-028 – Consideration and Action – Fox Trail

 

Planner Bart Wingard announced that the applicant has asked for a continuance of this project to the October 2, 2007 meeting. 

 

Commissioner Hallin voiced concerns about the high school and timing of roads and Commissioner Alton expressed his concern regarding roads.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to continue PP07-028, Fox Trail to October 2, 2007. Commissioner Hallin seconded the motion. The motion passed with a vote of 6 ayes, 1 absent (Blair).

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

Item 4:  SP07-076 – Consideration and Action – Gabriela Plaza

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of SP07-076, Gabriela Plaza, subject to stipulations ‘a’ through ‘l.’   

 

In response to Commissioner Somers, Planner Ferrell explained the various elevations, noting that all doors are external and will not be visible to the street.

 

In response to Commissioner Hallin, Craig Smith, applicant, pointed out that there will be a tower element at the entrance to the mini-storage facility to match the office buildings. Director Chesney noted that no residential homes will be adjacent to this project.

 

In response to Commissioner Watts, Mr. Smith explained that retention tanks for storm drainage are located under the parking lot. 

 

Chairman Truitt commented that he will trust staff to review the end product and ensure the storage buildings are appealing to the community.

 

Commissioner Somers made a motion to approve SP07-076, Gabriela Plaza subject to stipulations ‘a’ through ‘l.’   Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes, 1 absent (Blair).

 

Item 5:  SP06-470 – Consideration and Action – Sierra Montana Crossings

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of SP06-470, Sierra Montana Crossings, subject to stipulations ‘a’ through ‘j.’   

 

In response to Commissioner Hallin, Planner Ferrell explained that the site is zoned commercial.

 

In response to Commissioner Somers, Peter Nelson, applicant, noted that they have not yet executed a contract with Tesco.  The elevation will be presented to staff at a later date.

 

Commissioner Watts made a motion to approve SP06-470, Sierra Montana Crossings, subject to stipulations ‘a’ through ‘j.’   Commissioner Conn seconded the motion.  The motion passed with a vote of 6 ayes, 1 absent (Blair).

 

Item 6:  SPa07-146– Consideration and Action – The Colonnade – Recreation Village

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of SPA07-146, The Colonnade-Recreation Village, subject to stipulations ‘a’ through ‘l.’   

In response to Commissioner Watts, Planner Wingard explained that a version of the site plan was approved previously.  However, this is a new design which includes the retail element.

 

Commissioner Alton voiced his concern about Grand Marketplace Way because it appears to be a driveway.  He wondered if there are any plans to improve this road; specifically to make it wider.  Rob Schlicher, WRG Design, Civil Engineer, representing applicant, explained that the recreation village is a privately-used facility primarily accessible to the residents.  There was some discussion regarding the number of parking spaces available.  Director Chesney explained that the number of parking spaces is based on the type of use and size of building. 

 

Responding to Commissioner Hallin, Mr. Schlicher emphasized that there is a shuttle service and a walking path from the residential area to the recreation village. 

 

Chairman Truitt questioned the ownership of Grand Marketplace Way. Sharon Grambow, Roskamp Arizona Management & Development, Owner/Developer, stated that the roadway is a private road owned by the Grand Marketplace Way Association.   Chairman Truitt voiced his concern about a private road that already has heavy usage and the maintenance of the street. 

 

Jon Stelzer, Roskamp Arizona Management & Development, representing applicant, noted that they will encourage residents to use the shuttle service. 

 

Chairman Truitt expressed concern about approving a project that has a private drive used by public and maintained by an association.  Currently, that is not working successfully in the City. 

 

In response to Commissioner Alton, Dick Miskiel, Roskamp Arizona Management & Development, representing applicant, explained that automobile traffic will be restricted because the City did not want traffic through that area.  He emphasized that each of the residential units will have a golf cart parking spot and they will be encouraged to use the golf carts. 

 

Commissioner Alton made a motion to continue SPA07-146, The Colonnade-Recreation Village to October 2, 2007.  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes, 1 absent (Blair).

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 7:  TA07-160 – Consideration and Action – Native Plant Program

 

Planner Vineetha Kartha presented the project to the Commission.  Staff recommended approval of TA07-160, Native Plant Program.

 

In response to Commissioner Somers, Director Chesney indicated that Community Development Director will have the ability to waive the requirement; however, he anticipates that would rarely occur.

 

Chairman Truitt commented that he appreciates this new native plant program.  He suggested changing language to preserve cacti at their normal maturity to protect the barrel cacti that would typically not grow to three feet.  He recommended that in the future, open space should be left natural to preserve the desert environment.  Director Chesney suggested refining the language for preserving cacti to read: “minimum three feet or their normal maturity.”

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve TA07-160, Native Plant Program.  Commissioner Hallin seconded the motion.  The motion passed with a vote of 6 ayes, 1 absent (Blair).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:   None

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, August 21, 2007 at 7:07 p.m.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber, Assistant Fire Chief Clint Mills, Traffic Engineer Tracy Eberlein, City Planner Dennis Dorch, City Planner Bart Wingard, City Planner Lance Ferrell, Planning & Development Services Manager Berrin Nejad, Planning and Community Development Director Scott Chesney, and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None

 

 

_______________________________________

Scott R. Chesney, AICP, Director

Planning & Community Development Department

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission