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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

August 7, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at

6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, August 7, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Blair and Commissioners Richard Alton, Jesse Conn, John Hallin, Steve Somers and Fred Watts.  

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT: 

 

Director Scott Chesney reported that the Planning Department is in the midst of round two of the General Plan meetings.  A wrap-up meeting is scheduled for the mayor’s town hall meeting on August 15th.  He mentioned that the survey will be on the website for residents to complete who were unable to attend the meetings. 

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

Commissioner Alton requested that Item 3, SP07-154, Varney Substation be removed from the Consent Agenda. 

 

Commissioner Somers made a motion to approve the Consent Agenda.  Commissioner Watts seconded the motion.  The motion passed with a vote of 7 ayes.

 

·     Approved Item 2*:  Planning and Zoning Commission Minutes for July 17, 2007 and Planning and Zoning Commission Workshop Minutes for July 17, 2007.

 

·    Approved Item 4*:  SP06-419 – Consideration and Action – MidFirst Bank, Stipulations ‘a’ through ‘f.’

 

 

 

 

 

CONSENT AGENDA ITEMS REMOVED FOR DISCUSSION AND ACTION:

 

·    Item 3:  SP07-154 – Consideration and Action – Varney Substation

 

In response to Commissioner Alton, Steve Demming, APS, applicant, explained that the maximum height of the wall around the substation is typically 15 feet and the transformers are approximately 30 to 40 feet from the wall. 

 

Commissioner Watts made a motion to approve SP07-154, Varney Substation, stipulations ‘a’ through ‘f.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 7 ayes.

 

OLD BUSINESS:  REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 5:  pp07-028 – Consideration and Action – Fox Trail

 

Planner Bart Wingard explained that the applicant has asked for a continuation of this item, PP07-028, Fox Trail.

 

Commissioner Alton asked for input from the developer regarding an east/west corridor.  He also wanted information about a school located in the project.

 

Vice Chair Blair requested information regarding the construction of the berm area to buffer the sound anticipated from the proving grounds.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Vice Chair Blair made a motion to continue PP07-028, Fox Trail.  Commissioner Alton seconded the motion.  The motion passed with a vote of 7ayes.

 

Item 6:  PAD06-276 – Consideration and Action – Rancho Mercado

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PAD06-276, Rancho Mercado, subject to stipulations ‘a’ through ‘u.’   

 

Planner Copeland requested a change to the stipulations as follows:

 

      Remove Stipulation ‘q’; replace with Stipulation ‘u.’

 

Jeff Blilie, Beus Gilbert, representing applicant, provided additional information about the project, noting that the State Land Department has agreed to annex 400 acres west of this site along with this project.   He pointed out that a development agreement has been approved by the City Council.  He addressed several of the infrastructure issues, such as a crossing at the canal, sewer treatment plant, roads, and a bridge across the wash. 

 

In response to Commissioner Watts, Mr. Blilie indicated that ADOT’s current plans do not show a connection from this site to SR303. 

 

Director Chesney agreed that ADOT does not plan a connection to SR303; however, the Surprise Transportation Plan does show interchanges at Bullard Avenue and Litchfield Road. 

 

Responding to Commissioner Watts, Mr. Blilie replied that the annexed state land in Rancho Mercado will be rezoned; the west portion will not be zoned at this time. 

 

In response to Commissioner Alton, Chairman Truitt suggested that a workshop could be conducted in the future to cover transportation issues. 

 

Director Chesney informed everyone that a development status map is located on the website. 

 

Planner Copeland responded to Vice Chair Blair’s question regarding a police station, noting that a police substation is planned for approximately five miles west of the site.  Mr. Blilie indicated that a fire station will be located at Happy Valley Road and 163rd Avenue and one is designated for the project site. 

 

In response to Commissioner Hallin, Mr. Blilie stated that the first school site is planned for Phase 2.  At this time, the first school built in the surrounding area will be located in the Asante project.  When the school district can justify the building of an additional school, a site will be selected.

 

In response to Commissioner Hallin, Mr. Blilie explained that access to the commercial site has not been determined at this time, noting that it will be a couple years before access will be needed.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Vice Chair Blair made a motion to approve PAD06-276, Rancho Mercado, subject to stipulations ‘a’ through ‘u,’ excluding stipulation ‘q.’    Commissioner Alton seconded the motion.  The motion passed with a vote of 7 ayes.

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

Item 7:  SP06-392 – Consideration and Action – Surprise City Hall

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of SP06-392, Surprise City Hall, subject to stipulations ‘a’ through ‘f.’   

 

In response to Commissioner Watts, Planner Wingard explained that there is ground parking south of the area and other parking areas are being worked on.

 

Chairman Truitt voiced his concern about security issues with parking at the police station and court building, specifically wondering about prisoners being brought through the same parking lots where employees and public park.  He suggested that a workshop should be conducted regarding the parking issues at the new City Hall complex.  He noted his concern about a trail that would connect all the facilities north of the City Hall.  He spoke briefly about displaying a water story, showing that Surprise is a good steward of the water. 

 

Commissioner Somers made a motion to approve SP06-392, Surprise City Hall, subject to stipulations ‘a’ through ‘f.’   Commissioner Alton seconded the motion.  The motion passed with a vote of 7 ayes.

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 8:  gpa07-212 – Consideration and Action – Grand Vista

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of GPA07-212, Grand Vista.   

 

In response to Chairman Truitt, Planner Wingard explained that the mixed use designation includes a commercial element along with residential; for example, commercial use on the first floor and residential on the second floor of the buildings.

 

Director Chesney responded to Chairman Truitt regarding the transportation issue.  As part of the General Plan update, the transportation plan will be updated in July, 2008.  It is important to know that the role of transportation is changing in Surprise, specifically recognizing the intense local uses, as well as ensuring the preservation of regional connectivity.

 

In response to Commissioner Hallin, Director Chesney explained that the interior transportation infrastructure will be presented at a later time. 

 

Responding to Commissioner Watts, Planner Wingard stated that the Luke Air Force Base noise contours are located south of the site. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve GPA07-212, Grand Vista.    Commissioner Watts seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 9:  PADa07-118 – Consideration and Action – Canyon Ridge West Amendment – The Seasons Apartments

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PADA07-118, Canyon Ridge West Amendment – The Seasons Apartments, subject to stipulations ‘a’ through ‘j.’   

 

Scott McCoy, Earl, Curley, & LaGarde, representing applicant, provided additional information about the project.  He briefly touched on transportation issues, noting that the traffic analysis shows that daily trips would be decreased from this site.  He mentioned that there will be connectivity between the West Valley Arts Museum and the project. 

 

Chairman Truitt expressed his appreciation to the applicant for building a good relationship with the museum, pointing out that the applicant has agreed to build a monument sign for the museum and provide the connectivity. 

 

Chairman Truitt commented that the West Valley Art Museum is setback a distance from Bell Road and requested that the view corridor on the northeast portion of the project be landscaped in such a way to allow visibility to the museum signage.  He agreed that this location is a perfect place for high-density use. 

 

Commissioner Alton indicated that he appreciates the infill.  Anything that can be done for the museum would be appreciated.   Especially like that Union Hills will be an alternative to decrease traffic on Bell Road.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Alton made a motion to approve PADA07-118, Canyon Ridge West Amendment – The Seasons Apartments, subject to stipulations ‘a’ through ‘j.’   

Commissioner Somers seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 10:  pp07-099 – Consideration and Action – Sunhaven Phase 1

 

Planner Lane Ferrell presented the project to the Commission.  Staff recommended approval of PP07-099, Sunhaven Phase 1, subject to stipulations ‘a’ through ‘j.’   

 

Vice Chair Blair voiced her concern about the nearest fire station being seven miles from the project.  Stephen Earl, Earl Curley and LaGarde, representing applicant, stated that a development agreement has been established which covers all infrastructure.  He pointed out that fire service will be available at the site from the beginning. 

 

Assistant Chief Mills indicated that typically a temporary fire facility would house four firefighters at the station.  He explained that the Fire Department has a master plan and as developments are established, specific data is used to determine where a fire station is needed.

 

In response to Commissioner Hallin, Planner Ferrell indicated that Luke Air Force Base has responded and has no problem with the placement of the school.  Mr. Earl reiterated that they have full support of Luke, noting that the school is outside the noise contours of the base.

 

In response to Commissioner Hallin, Mr. Earl replied that in order to modify the plan to accommodate the east/west element, Lone Mountain needs to be realigned to connect to Grand Avenue.  A major intersection will be located at 203rd with Tillman being considered as a major arterial as well.  Dixeleta does not cross the CAP or connect to Grand Avenue. 

 

Director Chesney added that it has been determined to use Lone Mountain as an arterial road rather than Dixeleta.  He emphasized that Lone Mountain will connect with Grand Avenue where Dixeleta cannot. 

 

Mr. Earl explained that they worked extensively with the Transportation planners in the Community Development Department to provide appropriate access to the site.  It was determined that there would be a limited number of left turns. 

 

In response to Commissioner Watts, Mr. Earl indicated that the avigation easements are required for every property located near Luke Air Force Base. 

 

Commissioner Alton voiced his concern about traffic impacting Bell Road from this property.  Mr. Earl provided additional information about transportation, noting that a traffic study will be conducted in the future. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hallin explained his ‘no’ vote, stating that he does not feel the project complies with the Transportation Plan.

 

Commissioner Somers made a motion to approve PP07-099, Sunhaven Phase 1, subject to stipulations ‘a’ through ‘j.’   Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes; 1 no (Hallin).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:  

 

Commissioners Watts requested that a transportation expert attend the meetings.

 

Commissioner Hallin agreed and also asked for a map that would show adjacent projects to the cases being discussed.

 

Director Chesney explained that the City does not have a Transportation Department rather transportation planning is part of the Community Development Department.

 

Vice Chair Blair asked if there could be an aerial trip scheduled to view the various projects.  

 

Director Chesney replied that an aerial trip was not budgeted for this year; but perhaps could be included next year.

 

 

 

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, August 7, 2007 at 7:48 p.m.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber, Assistant Fire Chief Clint Mills, Fire Marshall Doug Helbig, Traffic Engineer Tracy Eberlein, City Planner Dennis Dorch, City Planner Bart Wingard, City Planner Lance Ferrell, City Planner Adam Copeland, Planning & Development Services Manager Berrin Nejad, Planning and Community Development Director Scott Chesney, and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None

 

 

 

 

_______________________________________

Scott R. Chesney, AICP, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission