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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

July 17, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at

6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, July 17, 2007. 

 

SWEARING-IN NEWLY APPOINTED AND REAPPOINTED COMMISSIONERS:

 

Sherry Aguilar, City Clerk, swore in the following individuals as members of the Planning and Zoning Commission:  Jesse Conn and John Hallin (newly appointed); Richard Alton and Jan Blair (reappointments).

 

ROLL CALL:

 

In attendance were Commissioners Richard Alton, Jan Blair, Jesse Conn, John Hallin, Steve Somers, Lyn Truitt and Fred Watts.  

 

PLEDGE OF ALLEGIANCE

 

ELECTION OF CHAIR AND VICE CHAIRMAN:

 

Commissioner Somers made a motion to nominate Lyn Truitt as Chairman of the Planning and Zoning Commission.  Commissioner Alton seconded the motion.  The motion passed with a vote of 7 ayes.

 

Commissioner Somers made a motion to nominate Jan Blair as Vice Chairman of the Planning and Zoning Commission.  Commissioner Alton seconded the motion.  The motion passed with a vote of 7 ayes.

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

Chairman Truitt called to the public to discuss any issues noted on the consent agenda.

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

Vice Chairman Blair requested that Item 3, CUP07-323, Massage Envy, be removed from the Consent Agenda. 

 

 

Commissioner Alton made a motion to approve the Consent Agenda.  Commissioner Watts seconded the motion.  The motion passed with a vote of 7 ayes for Item 4, as well as 5 ayes and 2 abstained (Conn; Hallin) for Item 2.

 

·     Approved Item 2*:  Planning and Zoning Commission Minutes for June 19, 2007.

 

·    Approved Item 4*:  CUP06-468 – Consideration and Action – Surprise Spectrum, Stipulations ‘a’ through ‘g.’

 

CONSENT AGENDA ITEMS REMOVED FOR DISCUSSION AND ACTION:

 

·    Approved Item 3*: CUP07-323 – Consideration and Action – Massage Envy

 

In response to Vice Chair Blair, Planner Ferrell replied that a doctor is not associated with Massage Envy; however, there will be employees that are state licensed by the health board. 

 

Stephen Cook, applicant, explained that Massage Envy is the nation’s first nationally franchised massage company, with 17 locations in the Phoenix area.  He pointed out that every massage therapist is nationally certified and state licensed. 

 

Director Chesney stated that this project does meet all aspects of the city’s code.

 

Commissioner Alton made a motion to approve CUP07-232, Massage Envy.  Commissioner Somers seconded the motion.  The motion passed with a vote of 7 ayes.

 

CURRENT EVENTS REPORT: 

 

Director Scott Chesney reported on the District and Town Hall meetings that have been scheduled for the first part of August.  The Town Hall meeting which will be convened by the Mayor is scheduled for August 15.  A survey is currently online that covers the various issues that will be discussed in the meetings. 

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING 

 

Item 5:  SP06-350 – Consideration and Action – Marley Park Plaza – Phase II

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP06-350, Marley Park Plaza – Phase II, subject to stipulations ‘a’ through ‘i.’   

In response to Commissioner Watts, Planner Copeland replied that this site plan does comply with the PAD.

 

Commissioner Somers made a motion to approve SP06-350, Marley Park Plaza – Phase II, subject to stipulations ‘a’ through ‘i.’   Vice Chair Blair seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 6:  sp06-369 – Consideration and Action – Castellina Village Condominiums

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of SP06-369, Castellina Village Condominiums, subject to stipulations ‘a’ through ‘j.’   

 

Mike Curley, representing applicant, explained that an agreement with the Dysart School District was just recently signed.

 

In response to Commissioner Alton, Traffic Engineer Tracy Eberlein replied that a traffic signal is planned for the intersections of Bell and Sarival Roads.  Nick Mascia added that the signal currently is in design and should be operational before this development is constructed.  Mr. Curly stated that it will be a year before construction begins on this multi-family project. 

 

Commissioner Hallin voiced his concern about the capacity of 160th Avenue.  Mr. Mascia responded that the volumes of traffic that will impact 160th Avenue do not warrant a larger street. 

 

In response to Commissioner Hallin, Planner Ferrell indicated that one row of trees would be sufficient as a buffer considering there is an additional driveway.   Mike Curley indicated that they have agreed to plant all trees along these edges as 48-inch box trees. 

 

In response to Commissioner Watts, Planner Ferrell indicated that 160th Avenue will need to be completed to Bell Road before construction begins on this project which is part of Mountain Vista PAD. 

 

Commissioner Somers made a motion to approve SP06-369, Castellina Village Condominiums, subject to stipulations ‘a’ through ‘j.’    Commissioner Alton seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 7:  sp06-441 – Consideration and Action – Sun City Lions Recycling

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of SP06-441, Sun City Lions Recycling, subject to stipulations ‘a’ through ‘j.’   

 

In response to Commissioner Alton, Dan Demland, architect, representing applicant, noted that the company collects cardboard, telephone books, and newspapers.  Recycling trucks bring the items to the site, which are confined within the building for processing and shipped out once a week. 

 

Commissioner Somers made a motion to approve SP06-441, Sun City Lions Recycling, subject to stipulations ‘a’ through ‘j.’    Commissioner Alton seconded the motion.  The motion passed with a vote of 7 ayes.

 

 

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 8:  GPA07-016 – Consideration and Action – Quik Trip #464

 

Planner Lance Ferrell recommended continuance of GPA07-016, Quik Trip #464.

 

Several commissioners voiced their concerns about the egress/ingress of the site.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Watts made a motion to continue GPA07-016, Quik Trip #464.    Vice Chair Blair seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 9:  RZ06-372 – Consideration and Action – Southwest Auto Care Rezoning

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of RZ06-372, Southwest Auto Care Rezoning, subject to stipulations ‘a’ through ‘d.’  This recommendation is contingent on the annexation of the area.

 

Jeff Blilie, Beus Gilbert, applicant, provided additional information about the project.

 

In response to Vice Chair Blair, Mr. Blilie responded that the annexation application is currently going through the process.  He mentioned that this plan is conceptual; a site plan will be submitted for approval by the Commission in the future. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Vice Chair Blair made a motion to approve RZ06-372, Southwest Auto Care Rezoning, subject to stipulations ‘a’ through ‘d.’    Commissioner Alton seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 10:  PP07-028 – Consideration and Action – Fox Trail

 

Planner Bart Wingard recommended continuance of  PP07-028, Fox Trail.

 

Commissioners voiced the following concerns about the project:

 

Commissioner Hallin – approval process of roadway crossings on two washes.

 

Commissioner Alton and Vice Chair Blair – access   

 

Chairman Truitt – reclaimed water.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to continue PP07-028, Fox Trail.   Commissioner Hallin seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 11:  PP06-365 – Consideration and Action – Asante Phase 3

 

Planner Lance Ferrell recommended continuance of PP06-365, Asante Phase 3.

 

Commissioner Hallin voiced concern about Happy Valley Road not going through to Tillman.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to continue PP06-365, Asante Phase 3.  Commissioner Hallin seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 12:  pad06-276 – Consideration and Action – Rancho Mercado

 

Planner Adam Copeland recommended continuance of PAD06-276, Rancho Mercado.

 

Commissioners voiced the following concerns about the project:

 

Commissioner Alton – proposed infrastructure 

 

Vice Chair Blair – property owners

 

Commissioner Somers – exception parcels and future zoning.

 

Chairman Truitt – connection of SR303 with Litchfield Road and Bullard Avenue interchanges.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to continue PAD06-276, Rancho Mercado, to the August 7, 2007 meetingCommissioner Hallin seconded the motion.  The motion passed with a vote of 7 ayes.

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:  

 

Vice Chair Blair thanked Scott Phillips of Carefree Partners and Michael Matthews from Main Street Real Estate for a quick response in rectifying a safety and health issue at the office building in Surprise Center.

 

Chairman Truitt thanked the previous commissioners for their service and welcomed the two new commissioners.

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, July 17, 2007 at 7:07 p.m.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber, City Clerk Sherry Aguilar, Assistant Fire Chief Clint Mills, Fire Marshall Doug Helbig, Traffic Engineer Nicholas Mascia, Traffic Engineer Tracy Eberlein, City Planner Dennis Dorch, City Planner Bart Wingard, City Planner Lance Ferrell, City Planner Adam Copeland, Planning & Development Services Manager Berrin Nejad, Planning and Community Development Director Scott Chesney, and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None

 

 

 

 

_______________________________________

Scott R. Chesney, AICP, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission