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                                                                        CITY OF SURPRISE

COMMUNITY & RECREATION SERVICES ADVISORY BOARD

MEETING MINUTES

July 10, 2007 / 6:00 PM

SURPRISE REGIONAL LIBRARY

16089 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

A.      Roll Call

-          Advisory Board: Wayne Turner, Vice-Chair, Mary Lou Youngblood, Mark Brown, Lou Provenzano, Brian Scott, ex-officio member,  Absent: Trent Renner-Chairman, Ron Jensen, Mike Hawkins

-          Staff: Mark Coronado, Heidi Gannuscio, Donna Miller, Hobart Wingard

         

B.       Approval of Community & Recreation Services Minutes of May 8, 2007

-          Motion to approve the minutes of May 8, 2007

-          Motion-Mary Lou Youngblood - 2nd Wayne Turner

-          4 yes votes (Renner, Jensen, Hawkins absent)

 

CURRENT EVENTS REPORT

A.      Chairman Report – No report. 

B.      Advisory Board Member Report – Lou Provenzano and Mark Brown introduced themselves.

C.      Community & Recreation Services Director Report – Mark Coronado provided an update explaining the 4th of July event went well and that 15,000 were in attendance.  Explained the summer recreation programming and the aquatics programming is going very well. He further explained the Hollyhock pool attendance is up 12% from last year and the both pools received a perfect report from the Maricopa County Health Department.

 

REGULAR AGENDA ITEMS

                 

Item 1   Swearing in of Board Members – Sherry Aguilar, City Clerk, swore in Mark Brown, Lou Provenzano and Wayne Turner.

                                                                                                                                                       

Item 2   Surprise Farms Phase I and Phase II - Mark Coronado explained the project has been challenging for everyone involved, due to the budget (slowdown of housing starts) and a delay in ownership.  The City did not have ownership of the property until January 2007.  Mark further explained that up until recently, the aquatic center is no longer in the current 5-year Capital Improvement Program, but has been postponed until 2012, due to the slow housing starts, resulting in less impact fee revenue.

            The design documents for what has historically been called Phase I are 100% complete.  Phase I currently consists of a softball complex, pickleball courts, volley ball courts and basketball courts.  What has historically been called Phase II is the linear piece to the west.   Phase II currently has homes surrounding the property and concerns have been brought by the residents regarding dust and have expressed the property is an eye-sore.  At the request of Council Member Sullivan, staff was directed to develop a plan to use the available $5 million designated for Phase I to somehow combine the construction of Phase I and Phase II. 

             The decision moving forward is to complete the softball complex portion of Phase I and construct Phase II.  The construction of Phase II should move fairly quickly due to lack of vertical build, with the exception of the restrooms.  The pickleball courts will be moved to the Tennis and Racquet Facility at the Recreation Campus.

 

            Council Member Sullivan stated the developer promised a park where the houses currently surround the linear property and this is the City’s solution to provide the park sooner.

 

            Richard Lettie, Vice President of Surprise Farms II HOA, expressed concerns regarding dust and stated the property is unattractive. 

 

            Jim Marshall, President of Surprise Farms II HOA, expressed the same concerns and added he didn’t support sod on the property and supported the concept shown at the meeting.

 

            Mary Lou Youngblood stated she didn’t feel a dog park on the linear property was in the interest of the residents due to barking dogs.

 

            Mark Brown asked what input was received from the residents regarding the design.  Mark Coronado explained there was a public process through the CRS Advisory Board meetings.

 

            Mike Treguboff, Surprise Farms resident, inquired as to the need of another softball complex.  Mark Coronado explained this is a regulation field for women/adult softball teams and stated the City does not have enough of these.  Wayne Turner agreed.

 

            Mike Treguboff stated he didn’t want to see a dog park on the linear property, but supported volleyball, playground equipment and Frisbee golf.

           

 

Motion to approve the Phasing of Phase I and Completion of Phase II

Motion Mary Lou Youngblood  2nd Brian Scott

4 yes votes

           

Item 3   Tennis Facility – relocation of pickleball courts – Mark Coronado explained the concerns brought by citizens regarding having the courts at the Tennis Facility are no longer there.  There is currently $450,000 in the budget for the design of the pickle ball courts. 

 

Motion to approve the relocation of the pickleball courts from Surprise Farms to the Tennis Facility

Motion Mary Lou Youngblood 2nd Lou Provenzano

 

 

Item 4   Skate Park Update -   Mark Coronado provided a brief update on the skate park explaining the conceptual design documents have been provided to Public Works and staff returned comments to Site Design and geotechnical soil studies commenced the week of July 2nd.

 

 

Item 5   Parks and Recreation Open Space and Trails Plan Presentation – Mark Coronado and Hobart Wingard, Planner, presented this item.  This plan, moving forward, will set the minimum guidelines developers will have to follow when designating open space as a city park.  The plan follows National Recreation and Park Association standards with regard to defining park types regarding minimum size, geographic service area and acres per 1,000 population.  Mark Coronado emphasized the importance of this piece with regard to accepting open space from developers as a park designation.  Mark further stated the City will require nine acres of open space per 1,000 resident consisting of six acres of open space and three acres of passive space.

            The Trails Plan will eventually have connectivity to other trails including state trails.  Design of the trails will include trailheads, lighting, and opportunities for equestrian trails.

 

 

OPEN CALL TO THE PUBLIC

 

 

DISCUSSION

 

 

 

ADJOURNMENT:  July 10, 2007 at 7:55 p.m.  Motion  Mary Lou Yougblood /2nd Lou Provenzano - 4 yes votes

 

 

 

 

 

 

Linda Stevens, Deputy City Clerk

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POSTED:

 

TIME: 

SPECIAL NOTE:  PERSONS WITH SPECIAL ACCESSIBILITY NEEDS, INCLUDING LARGE PRINT MATERIALS OR INTERPRETER, SHOULD CONTACT THE CITY CLERK’S OFFICE @ 623-583-1000 OR 623-583-1098, BY NO LATER THAN 24 HOURS IN ADVANCE OF THE REGULAR SCHEDULED MEETING TIME.