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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

June 19, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at

6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, June 19, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Blair, and Commissioners Richard Alton, Steve Somers, Wayne Tuttle, and Fred Watts.  

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber, City Planner Dennis Dorch, City Planner Lance Ferrell, City Planner Adam Copeland, Planning & Development Services Manager Berrin Nejad, Development Administrator Marcel LaVallee, and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT: 

 

Director Scott Chesney reported on the SurpriseVision meetings, the first series of the General Plan meetings, which were held as district meetings, noting that a combined results report will be presented at a future City Council meeting. 

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·        Item 2Planning and Zoning Commission Minutes for June 5, 2007

 

Commissioner Alton made a motion to approve the June 5, 2007 Planning and Zoning Commission Meeting Minutes.  Commissioner Somers seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

Chairman Truitt called to the public to discuss any issues noted on the consent agenda.

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

Vice Chair Blair made a motion to approve the Consent Agenda.  Commissioner Somers seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

·    Approved Item 3*: CUP06-261 – Consideration and Action – Mortemore Residence Garage, stipulations ‘a’ through ‘i.’

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 4:  PP07-073 – Consideration and Action – Prasada Lake Village

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP07-073, Prasada Lake Village, subject to stipulations ‘a’ through ‘n.’   

 

Paul Gilbert, Beus Gilbert, applicant, provided a brief overview of the project, noting that it is part of the Prasada master plan.  He mentioned that the Prasada master plan was presented to many of the surrounding neighborhoods with tremendous support and unanimously adopted by the Planning and Zoning Commission and City Council.   He emphasized that they have worked closely with staff, agree with the stipulations, and that the plan presented is exactly as originally suggested. 

 

Chairman Truitt stated that he fully supports this project which will assist Surprise in providing its own economic development.  

 

In response to Commissioner Alton, Mr. Gilbert replied that they hope to begin construction in January, 2008.

 

Responding to Vice Chair Blair, Director Chesney explained that the traffic issues have been analyzed throughout the planning process, noting that the roads are sized appropriately.  He mentioned that continued discussions have occurred with the Waddell Hacienda group, specifically pointing out the city’s support of a two-lane road for Waddell Road in that area if they agree to become part of the City.   Mr. Gilbert added that traffic was the number one issue expressed at the neighborhood meetings and he feels that they have worked diligently to address those concerns.

 

Commissioner Somers agreed that this is a good project.

 

In response to Commissioner Tuttle, Chris Jansen, Project Manager, Fulton Homes, indicated that the construction access will be from Citrus and Cactus Roads.

 

Director Chesney commented that as this project approaches SR303, the development of SR303 will be underway. 

 

In response to Commissioner Watts, Planner Copeland provided an explanation of the Sweetwater Alignment. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve PP07-073, Prasada Lake Village, subject to stipulations ‘a’ through ‘n.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

Item 5:  PP06-490 – Consideration and Action – Austin Ranch East

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP06-490, Austin Ranch East, subject to stipulations ‘a’ through ‘k.’ 

 

Joe Walsh, Courtland Homes, applicant, provided a brief overview of the project, stating that one of the challenges was the flood area that ran through the property which they turned into a main amenity area, which includes a trail system.  He also pointed out that there are other larger open space areas are also in the development and the project is adjacent to a new school site.  Currently, Citrus Road provides access to the project; however, as the project develops, there will be access from Happy Valley Road.

 

In response to Commissioner Somers’ question regarding phasing of the improvements, Mr. Walsh explained that the first phase will be the Williams Road Alignment.    

 

In response to Commissioner Tuttle, Mr. Walsh said that the Pinnacle Peak Road improvement is approximately five years away.

 

Responding to Commissioner Watts, Mr. Walsh pointed out the various trails in the development identified on the plan

 

In response to Commissioner Alton, Mr. Walsh indicated that the project’s timeline is speculative at this time given the current market.  He noted that infrastructure will be constructed before groundbreaking will occur, with construction starting at Austin Ranch West and Austin Ranch East following.  Each of the phases will include approximately 100 lots.

 

Director Chesney stated that traffic on Grand Avenue will be managed by ADOT and the City during construction phases.  Mr. Walsh added that Grand Avenue is the only regional road available to the project at this time.

 

Commissioner Alton voiced his concerned about the traffic on Grand Avenue to accommodate the projects in this development area.  Director Chesney explained various future transportation improvements.

 

In response to Commissioner Alton’s suggestion regarding moving large machinery at night, Mr. Walsh explained that it would be expensive to do.  Director Chesney noted that the Grand Avenue widening project will be underway in 2009. 

 

Chairman Truitt said that he recognizes the challenges the applicant is faced with regarding this project and appreciates his work with the staff. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve PP06-490, Austin Ranch East, subject to stipulations ‘a’ through ‘k.’    Vice Chair Blair seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

Item 6:  Pada06-455 – Consideration and Action – Tierra Verde East Parcel 3

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PADA06-455, Tierra Verde East Parcel 3, subject to stipulations ‘a’ through ‘h.’   

 

Mark Voigt, Voyager Investment Properties, applicant, explained that he was available for any questions.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve PADA06-455, Tierra Verde East Parcel 3, subject to stipulations ‘a’ through ‘h.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

Item 7:  Pp06-453 – Consideration and Action – Tierra Verde East Parcel 3 Preliminary Plat

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of PP06-453, Tierra Verde East Parcel 3 Preliminary Plat, subject to stipulations ‘a’ through ‘j.’   

 

In response to Commissioner Watts, Planner Copeland identified the trail that will run along the wash area. 

 

In response to Commissioner Alton, Planner Copeland noted that 151st Avenue will be a residential collector road.  Mr. Voigt replied that they expect to break ground after the first of the year. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve PP06-453, Tierra Verde East Parcel 3 Preliminary Plat, subject to stipulations ‘a’ through ‘j.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

Item 8:  zta07-075 – Consideration and Action – Zoning Text Amendment for Multifamily Development Parking

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of ZTA07-075, Zoning Text Amendment for Multifamily Development Parking, subject to stipulation ‘a.’    

 

Mike Curley, Earl, Curley, and Lagarde, applicant, provided a short presentation regarding their request for this zoning text amendment. 

 

In response to Commissioner Watts, Mr. Curley explained that this amendment would provide an improved ratio of parking spaces per type of apartment units. 

 

In response to Commissioner Alton, Mr. Curley noted that guest parking is figured into the calculation.   Director Chesney indicated that this amendment would accommodate any type of multifamily complex. 

 

In response to Vice Chair Blair, Mr. Curley explained that they are not changing the size of the parking stalls.  Director Chesney pointed out that the parking standards can change over time and can be reviewed as needed.

 

In response to Commissioner Somers, Mr. Curley replied that it is rare to have an apartment complex with only one type of unit; typically there is a mix of units (studio, one-bedroom, two-bedroom units).  

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve ZTA07-075, Zoning Text Amendment for Multifamily Development Parking, subject to stipulation ‘a.’    Commissioner Tuttle seconded the motion.  The motion passed with a vote of 6 ayes and 1 vacancy.

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:  None

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, June 19, 2007 at 7:09 p.m.

 

 

 

 

___________________________________

Scott R. Chesney, AICP, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission