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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

June 5, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at

6:00 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, June 5, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Blair, and Commissioners Richard Alton, Steve Somers, Wayne Tuttle, and Fred Watts.  Commissioner Skip Hall is on a leave of absence.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner Dennis Dorch; City Planner Lance Ferrell; City Planner Bart Wingard; Planning & Development Services Manager Berrin Nejad and Development Services Supervisor Debbie White.

 

COUNCIL MEMBERS PRESENT:  None

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT:  None

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Items 1& 2Planning and Zoning Commission Minutes for May 15, 2007

Planning and Zoning Commission Workshop Minutes for May 15, 2007

 

Commissioner Somers made a motion to approve the May 15, 2007 Planning and Zoning Commission regular meeting and workshop minutes.  Commissioner Watts seconded the motion.  The motion passed with a vote of 5 ayes, 1 abstain (Blair) and 1 absent (Hall).

 

Item 3:  Summer schedule – Consideration and Action – Cancellation of

July 3, 2007 and September 4, 2007 Planning and Zoning Commission meetings.

 

Planner Dorch requested commission reconsider cancelling the July 3 meeting due to time sensitive projects needing to be heard.


 

Chairman Truitt suggested continuing with the schedule as proposed but advised staff to provide a proposal for consideration by the commission at a later date.

 

Vice Chair Blair made a motion to cancel the July 3, 2007 and September 4, 2007 Planning and Zoning Commission meetings.  Commissioner Somers seconded the motion.  The motion passed with a vote of 6 ayes, and 1 absent (Hall).

 

CONSENT AGENDA:

 

All items listed with an asterisk (*) are considered to be routine by the Planning and Zoning Commission and were approved by one motion.  There was no separate discussion of these items during this meeting.

 

Chairman Truitt called to the public to discuss any issues noted on the consent agenda.

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

Vice Chair Blair made a motion to approve the Consent Agenda.  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Hall).

 

·    Approved Item 4*: CUP06-491 – Consideration and Action – Storage Specials LLC, stipulations ‘a’ through ‘g.’

 

·    Approved Item 5*:  CUP06-194 – Consideration and Action – T-Mobile PH11603, stipulations ‘a’ through ‘d.’

 

·    Approved Item 6*:  CUPA07-106 – Consideration and Action – St. Clare of Assisi Catholic Church, stipulations ‘a’ through ‘d.’

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

Item 7:  SPA07-105 – Consideration and Action – St. Clare of Assisi

               Catholic Church

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of SPA07-105, St. Clare of Assisi Catholic Church, subject to stipulations ‘a’ through ‘h.’

 

Responding to Vice Chair Blair, applicant Matt Lafflam, CCBG Architects, stated the circumstance that initiated the amendment was to re-evaluate the seating arrangement to introduce new character as well as a cost saving measure.

 

Commissioners Somers and Watts commented how well they liked the changes made to the building.

 

Commissioner Alton noted the major architectural element was the sanctuary appearing as a two story but was in actuality a one story.  He inquired about the timing for the six phases of the project and when construction would start.  Applicant Lafflam indicated the permit for phase one was approximately one month out from submittal with a proposed completion date of December 2008.


 

Chairman Truitt congratulated the applicant for the excellent work done and how impressive the architectural detail was.

 

Commissioner Somers made a motion to approve SPA07-105, St. Clare of Assisi Catholic Church, subject to stipulations ‘a’ through ‘h.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes, and 1 absent (Hall).

 

Item 8: SP06-454 – Consideration and Action – Crossroads at Surprise

 

Planner Bart Wingard presented the project to the Commission.  Staff recommended approval of SP06-454, Crossroads at Surprise, subject to stipulations ‘a’ through ‘i’ as amended.

 

            Amended Stipulation i – At the City’s request and at a time of the City’s choosing

            prior to December 31, 2012, applicant agrees to provide a fully-improved

            access to the parcel to the west as shown on the site plan; applicant further

            agrees to provide a recorded reservation to expire on December 31, 2012 of a

            perpetual cross-access agreement with said property to the west, to be

            recorded prior to the issuance of any building permits for the subject

            property.

 

Responding to Commissioner Tuttle, Applicant Steve Nevala, Cawley Architects, explained suites with roll up doors would ultimately be determined by the end user.

 

Commissioner Watts requested explanation on the access points from Bell Road.

Applicant Steve Nevala explained the existing TIA that was conducted previously for Bell Commerce Park addressed the traffic impact from Bell Rd.

 

In response to Commissioner Alton’s concern about access from Bell Rd and the impacts on 134th, Applicant Steve Nevala explained there would be full deceleration lanes off Bell and stated the previous TIA addressed 134th as well.

 

Applicant Steve Nevala pointed out the full deceleration lane in response to Vice Chair Blair.

 

Chairman Truitt expressed his concern as well but thanked the applicant for clarification

 

Commissioner Somers made a motion to approve SP06-454, Crossroads at Surprise, subject to stipulations ‘a’ through ‘i as amended.’  Commissioner Blair seconded the motion.  The motion passed with a vote of 6 ayes, and 1 absent (Hall).

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 9:  RZ06-413 – Consideration and Action – Desert Moon Estates

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of RZ06-413, Desert Moon Estates.


Commissioner Tuttle asked how many lots were proposed by the applicant.

 

Planner Ferrell clarified the need for a preliminary plat at a later date, and explained this was only the rezoning portion of the project.

 

In response to Commissioner Tuttle, Planner Ferrell stated there would have been 40 lots allowed as one per acre prior to the rezoning.

 

Commissioner Watts wondered what the minimum lot width and depth of each lot would be.  Chairman Truitt stated the width and depth of each lot would be the minimum required for a preliminary plat.

 

Vice Chair Blair advised the applicant to notify future owners of the flight over path.

 

Chairman Truitt commented on how well the project looked

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Blair made a motion to approve RZ06-413, Desert Moon Estates.  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes, and 1 absent (Hall).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:  None

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, June 5, 2007 at 6:42 p.m.

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission