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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

May 15, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at         6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, May 15, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Commissioners Richard Alton, Steve Somers, Wayne Tuttle, and Fred Watts.   Vice Chair Blair was absent; Commissioner Skip Hall is on a leave of absence.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner David Neal; City Planner Lance Ferrell; City Planner Gard Garland; Planning & Development Services Manager Berrin Nejad; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CONSENT AGENDA:  No Items for Consideration.

 

CURRENT EVENTS REPORT: 

 

Director Scott Chesney reminded everyone that the Mayor will convene a Town Hall meeting on Saturday, May 19, 2007, at 1:30 p.m. at Valley Vista High School.  There will be a short presentation to begin the process of the General Plan, followed with residents discussing what they feel is important to the City.  Also present at the meeting will be a facilitator using an electronic recording system that will provide staff with immediate feedback from the residents.  District meetings will follow throughout the summer.

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 2Planning and Zoning Commission Minutes for May 1, 2007

              

Commissioner Somers made a motion to approve the May 1, 2007 Planning and Zoning minutes.  Commissioner Alton seconded the motion.  The motion passed with a vote of 5 ayes, and 2 absent (Blair/Hall).

 

 

Item 3:  SP06-411 – Consideration and Action – Retail Center for Venture

              Development

 

Director Chesney announced that this would be Gard Garland’s last Commission meeting as he has accepted a position in the private sector.  Director Chesney and Chairman Truitt thanked Planner Garland for his contribution to the City.

 

Planner Gard Garland presented the project to the Commission.  Staff recommended approval of SP06-411, Retail Center for Venture Development, subject to stipulations ‘a’ through ‘g.’

 

Planner Garland introduced an additional stipulation:

 

Stipulation H: Prior to the issuance of any building permits related to this project, applicant shall secure an agreement with the Maricopa Water District regarding the use of the MWD easement along and parallel with Greenway Road.

 

Responding to Commissioner Alton, Al Cappello, Looker & Cappello Architects, stated that the trash containers are currently placed for maximum ease for the collection agency.  However, they would review the possibility of moving the trash containers further from the residential area to help decrease the noise level.

 

Commissioner Tuttle mentioned that there is an open common area south of the project that appears to be a least intrusive area to place the trash containers. 

 

Chairman Truitt suggested that staff research what the collection schedules are for the various types of businesses; for example, office complexes, grocery stores, etc.     

 

Chairman Truitt commented that this is a good project for the area.

 

Commissioner Watts made a motion to approve SP06-411, Retail Center for Venture Development, subject to stipulations ‘a’ through ‘h’ as amended.  Commissioner Somers seconded the motion.  The motion passed with a vote of 5 ayes, and 2 absent (Blair/Hall).

 

Item 4: SP07-058 – Consideration and Action – Denny’s

 

Planner David Neal presented the project to the Commission.  Staff recommended approval of SP07-058, Denny’s, subject to stipulations ‘a’ through ‘i.’

 

In response to Commissioner Tuttle, Planner Neal explained that there is no customer entrance to Denny’s on the south side and several service entrances.

 

In response to Commissioner Watts, Planner Neal pointed out the various projects surrounding Denny’s. 

 

Commissioner Somers made a motion to approve SP07-058, Denny’s, subject to stipulations ‘a’ through ‘i.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 5 ayes, and 2 absent (Blair/Hall).


 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 5:  CUP06-170 – Consideration and Action – Desert Oasis Lancer Parcel

              Master Sign Program

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-170, Desert Oasis Lancer Parcel Master Sign Program, subject to stipulations ‘a’ through ‘g.’

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Watts made a motion to approve CUP06-170, Desert Oasis Lancer Parcel Master Sign Program, subject to stipulations ‘a’ through ‘g.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 5 ayes, and 2 absent (Blair/Hall).

 

Item 6: PAD06-105 – Consideration and Action – Soleada

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of PAD06-105, Soleada, subject to stipulations ‘a’ through ‘m.’

 

In response to Commissioner Tuttle, Planner Ferrell pointed out the Luke AFB overflight areas which extend through the southern portion of the project.  He also showed on the map where the auxiliary field is located.  He emphasized that Luke AFB does not have any issues with this project.

 

In response to Commissioner Watts, Greg Smith, Project Manager, CMX, replied that  revegetation will be used along the trails. 

 

In response to Commissioner Alton, Planner Ferrell indicated that the nearest high school is 25 miles from the project.  Director Chesney added that there is future consideration for a high school in the Asante project.  Planner Ferrell noted that a school agreement is currently being prepared and should be finalized prior to this project being presented to the June 14 City Council meeting.

 

Commissioner Somers wondered about transportation for students to surrounding schools prior to a high school being built in the area.  Chairman Truitt explained that currently there is no bus service to any of the high schools from this project.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve PAD06-105, Soleada, subject to stipulations ‘a’ through ‘m.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 5 ayes, and 2 absent (Blair/Hall).


 

Item 7: ZTA07-091 – Consideration and Action – MiniStorage Parking   

             Requirement Amendment

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of Zta07-091, MiniStorage Parking Requirement Amendment.

 

In response to Commissioner Watts, Planner Ferrell noted that the square footage of a storage unit varies from facility to facility. 

 

Responding to Commissioner Alton, Planner Ferrell indicated that there is a different ratio of parking spaces for the different types of facilities.

 

In response to Commissioner Somers, Planner Ferrell replied that if there is a combination of the types of facilities, the most restrictive requirement would be administered.

 

There was some discussion and concerns about a small storage facility being limited to only a few parking spaces.  Many users of the facility would park directly in front of their storage unit, an area that is not striped for parking.  Discussion continued that there should probably be a minimum requirement regardless of the size of the storage facility. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

In response to Chairman Truitt’s concern about whether the developer is limited to the parking spaces identified in this amendment, Planner Ferrell emphasized that the zoning text amendment updates the minimum requirements for parking spaces, noting that the developer may add additional parking if they deem it is necessary. 

 

Commissioner Watts made a motion to approve Zta07-091, MiniStorage Parking Requirement Amendment. Commissioner Somers seconded the motion.  The motion passed with a vote of 3 ayes, 2 nays (Alton/Tuttle) and 2 absent (Blair/Hall).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

 

Ron Stall, Surprise resident, voiced his concern about whether there is enough water for all the developments planned for Surprise. 

 

Chairman Truitt emphasized that this portion of the meeting allows residents to voice their concerns and then staff can research and respond at a later date.  However, occasionally a response can be provided.

 

Director Chesney commented that each master planned is evaluated for water resources.

 

Hearing no further comments from the public, Chairman Truitt closed the call to the public.

 

 

 

CURRENT EVENTS REPORT:  None

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, May 15, 2007 at 6:59 p.m.

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission