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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

May 1, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, May 1, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Blair, Commissioners Richard Alton, Wayne Tuttle, Steve Somers, and Fred Watts.   Commissioner Skip Hall is on a leave of absence.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner Adam Copeland; City Planner Lance Ferrell; Planning & Development Services Manager Berrin Nejad; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CONSENT AGENDA:  No Items for Consideration.

 

CURRENT EVENTS REPORT: 

 

Director Scott Chesney announced that a City Council Budget Workshop is scheduled for May 3, 2007 at 2:30 p.m. in the Chambers, noting that the Capital Improvement Plan will be discussed.   On May 24, 2007 at 5 p.m., a City Council Workshop is scheduled to discuss General Plan Principles and Positioning.  The first part of the workshop on Community Development Principles will include feedback received from a Town Hall meeting tentatively scheduled for Saturday, May 19, 2007 at 9 a.m. at Willow Canyon High School. The second part of the workshop will be the Positioning Workshop which will involve the Vandewalle Consultant team who will talk about the positioning study and how it relates to the principles.   

 

Director Chesney mentioned that the MAG commuter rail stakeholders group, convened by Councilman Elkins, met today.  The next meeting is scheduled for June 28, 2007 at 9 a.m. to 12 noon. 

 

Director Chesney reminded commissioners that some of their terms end June 30 or July 1 and that it is necessary to reapply for their position.  Applications can be picked up from the Commission Secretary.

 

 

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 2Planning and Zoning Commission Workshop Minutes for April 3, 2007

                   Planning and Zoning Commission Minutes for April 17, 2007

 

Commissioner Alton made a motion to approve the April 3, 2007 Planning and Zoning Commission Workshop.  Commissioner Somers seconded the motion.  The motion passed with a vote of 5 ayes, 1 abstained (Somers) and 1 absent (Hall).

 

Commissioner Alton made a motion to approve the April 17, 2007 Planning and Zoning minutes.  Commissioner Somers seconded the motion.  The motion passed with a vote of 5 ayes, 1 abstained (Truitt) and 1 absent (Hall).

 

Item 3: SPA07-040 – Consideration and Action – Bell and Reems Retail/Office

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SPA07-040, Bell and Reems Retail/Office, subject to stipulations ‘a’ through ‘g.’

 

In response to Vice Chair Blair, Don Andrews, applicant, indicated that each suite has an entrance/exit to the courtyard. 

 

Responding to Commissioner Tuttle, Mr. Andrews recommended that the trash enclosures could be recessed into the ground.  Commissioner Tuttle emphasized that the residents were concerned about the noise that would be generated from emptying the trash containers.

 

Commissioner Tuttle also had questions regarding the walkway that connects to the neighborhood which causes drainage issues; residents would like to see a wall installed to block access.  Mr. Andrews replied that would not be a problem. 

 

Chairman Truitt said that he liked the connectivity to the surrounding areas; however, wondered about the issues raised by Commissioner Tuttle.   

 

Planner Copeland indicated that the intent is to make the walkway a pedestrian friendly connection.  He suggested that the City planners meet with the homeowners association.  Rather than adding a stipulation, Chairman Truitt recommended that this issue be handled as an administrative action.   Director Chesney agreed that staff and applicant would work with residents to address the concerns surrounding the walkway. 

 

Commissioner Tuttle requested the following stipulation be added to the project: 

 

Stipulation H:  Applicant will recess trash containers on the property. 

 

Commissioner Somers made a motion to approve SPA07-040, Bell and Reems Retail/Office, subject to stipulations ‘a’ through ‘h’ as amended.  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Hall).

 

 

 

 

Item 4: SP06-466 – Consideration and Action – Sunstate Plumbing Inc.

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP06-466, Sunstate Plumbing Inc., subject to stipulations ‘a’ through ‘h.’

 

In response to Commissioner Alton, Planner Copeland explained that the walls around the property will be eight feet high. 

 

In response to Commissioner Alton, Don Overby, applicant, provided additional information about the project, noting that this is not a retail store and vans will be loaded and parked overnight at the facility.  He indicated that the plumbing company will occupy the entire building.

 

Commissioner Somers made a motion to approve SP06-466, Sunstate Plumbing Inc., subject to stipulations ‘a’ through ‘h.’  Vice Chair Blair seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Hall).

 

Item 5: SP06-457 – Consideration and Action – Skyway Industrial Lot 3

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SP06-457, Skyway Industrial Lot 3, subject to stipulations ‘a’ through ‘h.’

 

In response to Commissioner Tuttle, Planner Copeland indicated that the storage buildings on site are for materials only. 

 

Vice Chair Blair made a motion to approve SP06-457, Skyway Industrial Lot 3, subject to stipulations ‘a’ through ‘h.’  Commissioner Somers  seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Hall).

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 6: CUP06-394 – Consideration and Action – Cimarron GC Wickenburg

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-394, Cimarron GC Wickenburg, subject to stipulations ‘a’ through ‘d.’

 

In response to Commissioner Somers, Fred Peterson, applicant, explained that the living palm trees around the monopalm are mature plants approximately 40 feet tall.

 

In response to Commissioner Watts, Planner Ferrell noted that the pole for this facility will be similar to the one on the adjacent property. 

 

In response to Commission Alton, Mr. Peterson indicated that most monopalms can have another carrier; however, then it would not look like a palm tree.  He stated that there are no plans to add another carrier.

 

In response to Vice Chair Blair, Planner Ferrell replied that a stipulation for FAA approval has been added to this project.  

 

Chairman Truitt opened the meeting for public comment. 

 

 

Dennis McCartel, Surprise resident, mentioned that he approved of the project.

 

Hearing no further comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve CUP06-394, Cimarron GC Wickenburg, subject to stipulations ‘a’ through ‘d.’  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes, and 1 absent (Hall).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:  

 

Chairman Truitt mentioned that Director Chesney will be addressing the Leadership West group at ASU Decision Theater on Thursday.

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, May 1, 2007 at  6:42 p.m.

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission