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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

April 3, 2007

REGULAR MEETING MINUTES

 

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, April 3, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Jan Blair and Commissioners Richard Alton, Skip Hall, Wayne Tuttle and Fred Watts.  Commissioner Steve Somers was absent.

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner Lance Ferrell; City Planner Dennis Dorch; Planning and Development Services Manager Berrin Nejad; Development Administrator Marcel LaVallee; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT: 

 

Director Scott Chesney mentioned that the City Council agreed to the recently submitted General Plan calendar.  He noted that a recommendation will be presented that future amendments be considered in mid-year to mirror the budget cycle. 

 

CONSENT AGENDA:  No Items for Consideration.

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 2Planning and Zoning Commission Minutes for March 20, 2007.

 

Commissioner Hall made a motion to approve the March 20, 2007 Planning and Zoning Commission minutes.  Commissioner Watts seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

 

 

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 3: ZTA07-091 – Consideration and Action – Mini-Storage Parking Requirement Amendment

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of ZTA07-091, Mini-Storage Parking Requirement Amendment.

 

In response to Commissioner Tuttle, Planner Ferrell explained that this amendment is brought forward because of a new mini-storage facility that will have 1,170 units which is larger than most facilities already established.   Under current code, this particular project would require 117 parking spaces.  It was determined that an amendment would be required to decrease the number of parking spaces needed.

 

In response to Commissioner Watts, Planner Ferrell indicated that the amendment would affect both C-3 and C-2 zones.

 

In response to Vice Chair Blair, Director Chesney indicated that stipulations are project specific and can be added as necessary to any future storage facilities.

 

Commissioner Hall commented that he feels that there should be a distinction in parking requirements based on the type of storage units. 

 

Chairman Truitt suggested that planners should review the different types of storage facilities and provide an additional text amendment to accommodate the variety of uses.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Watts made a motion to approve ZTA07-091, Mini-Storage Parking Requirement Amendment.  Vice Chair Blair seconded the motion.  The motion failed with a vote of 2 ayes (Watts, Truitt), 4 against (Tuttle, Alton, Blair, Hall), and 1 absent (Somers).

 

Commissioner Tuttle explained his ‘no’ vote by saying that this amendment is not clear regarding parking requirements for different types of storage facilities.  Some storage facilities would not have enough parking spaces under this amendment.

 

Commission Alton explained his ‘no’ vote by saying that the amendment should clearly define public parking available for each type of storage facility. 

 

Vice Chair Blair explained her ‘no’ vote by stating that the amendment should have more of a definition of what is required to eliminate future text amendments.

 

Commissioner Hall explained his ‘no’ vote by reiterating that the amendment should include clearer definitions regarding the types of storage units and how they impact the parking.

 

Under reconsideration, Commissioner Watts made a motion to deny without prejudice ZTA07-091, Mini-Storage Parking Requirement Amendment.  Vice Chair Blair seconded the motion.  The motion passed (as a denial) with a vote of 6 ayes and 1 absent (Somers).

 

Item 4: CUP06-195 – Consideration and Action – T-Mobile Ph11604

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-195, T-Mobile Ph11604, subject to stipulations ‘a’ through ‘c.’ 

 

In response to Commissioner Alton, Declan Murphy, T-Mobile, explained that staff did suggest a monoplam at this location; however, APS opposed that type of design.  Mr. Murphy pointed out that T-mobile is responding to customer demand to fill in gaps in coverage.  He replied that the pole could possibly accommodate another carrier in the future. 

 

In response to Vice Chair Blair, Planner Ferrell noted that T-mobile is applying for FAA approval.  Vice Chair Blair asked for the following stipulation:

 

Stipulation D:  Applicant is to provide proof of formal FAA approval prior to issuance

            of a building permit.

 

Mr. Murphy explained that FAA approval is always obtained for T-mobile installations.

 

In response to Commissioner Hall, Planner Ferrell indicated that this pole will be located on APS property.  A small portion on the area is Maricopa Water District property.

 

Commissioner Alton suggested that the Commission needs guidance as to the placement of cell towers (current and future).  Director Chesney explained that one of the senior planners is working on updating the General Plan with a cell tower element.

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve CUP06-195, T-Mobile Ph11604, subject to stipulations ‘a’ through ‘d’ as amended.   Vice Chair Blair seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

Item 5: CUP06-196 – Consideration and Action – T-Mobile Ph11607

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-196, T-Mobile Ph11607, subject to stipulations ‘a’ through ‘c.’ 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Vice Chair Blair asked for the following stipulation:

 

Stipulation D:  Applicant is to provide proof of formal FAA approval prior to issuance

            of a building permit.

 

 

 

Commissioner Hall made a motion to approve CUP06-196, T-Mobile Ph11607, subject to stipulations ‘a’ through ‘d’ as amended.   Vice Chair Blair seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Somers).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:  None

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, April 3, 2007 at 6:47 p.m.

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission