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CITY OF SURPRISE

PARKS & RECREATION ADVISORY BOARD –

MEETING MINUTES

DECEMBER 13, 2005 / 6:00 PM

SURPRISE REGIONAL LIBRARY

16089 N. BULLARD AVENUE

SURPRISE, ARIZONA 85374

 

ITEM NUMBER

APPLICATION DESCRIPTION

STAFF RECOMMENDATION

 

CALL TO ORDER:

  1. Roll Call   

Board Members Attending: Trent Renner, Wayne Turner, Jack Hitchcock, Jack Berwind, Ruby Koch, Ron Jenson

Board Member Alex Theis – absent

 

City of Surprise Attending - Mark Coronado- Director, Melissa Miller, Donna Miller, Fred Sanchez, Lynn Parvu,  Matt Maddux, Deb Oberdank

 

B.      Approval of Community & Recreation Services Minutes of September 13, 2005

Motion to approve by Ron Jenson/2nd Jack Berwind

6/0 approved

CURRENT EVENTS REPORT

A.      Chairman Report

Chairman Trent Renner – Welcome

Trent would like to discuss referees issues in adult sports at a future meeting.  As the Chairman has heard many good things about our City

Surprise – Live, Work & Play.  Hats off to the City

B.      Advisory Board Member Report

Jack Hitchcock – would like to share information on the library.  Was the past president of Friends of the Library, operated the book store, very successful due to donations from the community.  Friends of the Library has been able to purchase many items for the library because of these book sales.  They are hoping that as of January to present all Surprise newborns from Del Web Hospital (approx 150 per month) library books and a library card.  Jack suggested an advisory board for the library.   At this point most activities are directed at the parks and recreation and not much for the library.  Will discuss further with Mark Coronado.

Mr. Hitchcock shared a newspaper article regarding playgrounds.   A city was asking kids from 1-5 grades to share ideas on how they would want their playground designed. kids helping with the design.  The ideas will be used to draw up plans.  The will ask volunteers to help build the playground.  Bainbridge WA has done the same, donations were made to the park.  Anyone that donated had their name put on a plaque at the park.

 

C.      Community & Recreation Services Director Report

Director of Community & Recreation Services - Mark Coronado advised that approximately $6M is being budgeted next year for library #3.  Will recommend that a subcommittee under the Advisory Board be started and Mr. Hitchcock chair that committee.  More information in the next 60-90 days.

REGULAR AGENDA ITEMS

 

Item 1         Swim Lesson Fees                                                                          Discussion/Action

Director of Community & Recreation Services - Mark Coronado,

City is asking for an increase in swim lessons rates, costs for equipment and personnel has gone up.  Would like to increase rates for residents that would range from $20 to $40 and for Non-residents from $40 to $60. 

Motion to approve

Approved 6/0.

 

Item 2         HOK Tennis & Racquet Facility                                                         Discussion

Video/Power Point excerpts from the Tucson Facility Tour (City and HOK Sport)

(Key points, images, program elements, etc.)

Present preliminary site plan, program, and conceptual floor plans (HOK Sport)

Public Participation/Charrette (Facilitated by HOK Sport)

 

Architect HOK – presented the drawings and asked for comments/suggestions and questions from the public.  All of the comments are listed below. 

 

Community Comments & Questions

  1. .

Bleachers for Pickleball,  Need for open space, grass or berm seating
  1.  

Cost estimate issues $4.7M

Lighted courts

Quality of courts – LVL. STDS

Post Tension concrete
  1.  

Right the first time – quality
  1.  

1/3 number if pickleball courts

Need more courts!! 20+

Noise issues – buffer to tennis

Viewing area

Toilet facilities – adjacent to courts

Multiple family toilet rooms
  1.  

1500 Local Pickleball players
  1.  

Lighted Pickleball courts – evening play

Every 2 courts

2/3 total lighted
  1.  

Irrigation – not run on court
  1.  

Trees – not shade

Cast elsewhere

80x140 courts

Wide Side Walks for view

Eliminate grass courts – maintenance
  1.  

Inclusion of disabled (ADA)

Community – Access, toilet facilities

Special Olympic Events
  1.  

Racquet Ball – interest

Indoor vs Outdoor courts

Program issue
  1.  

Impact fees $8M/Year

Larger # courts for Pickleball

Other park facilities
  1.  

Noise level of 10 pickleball courts annoying to tennis players

Use green buffer area
  1.  

No Dog Park in proximity
  1.  

Use of Existing courts
  1.  

14 courts Sr. Olympics

+4 next year
  1.  

Parking enough for both used to divide Pickleball & tennis – proximity to courts
  1.  

Post tension vs. asphalt courts preferred
  1.  

Golf Cart Parking – Access to facility , 2 golf carts/1 car space

City of Surprise encourage/discourage Bell Rd?
  1.  

Speaker system to announce

Re-commencing play

P.A. System Tournament
  1.  

Tournament Play vs. Public Facility

-          Professional tourney – regional

-          National qualifier

-          Weekend amateur tourn - - city public
  1.  

3rd Party Operator

# courts always available , prioritize residents!!
  1.  

Shaded areas

Permanent

Vegetation – high profile trees – shadow difficult play

-leaves

-shadows

  1.  

Morning Play – noise level

Visit facilities
  1.  

Acrylic paint surface
  1.  

Covered courts

- indoor – different ball game
  1.  

Tennis surface – given post tension

Conc 3’ – O o.c.

Non-cracking

¾” cable w/600# tension

Intermediate

Back care- poor play
  1.  

USTA colors – dark green/blue

Grass/Clay Maintenance issues/cost

-          Nova – Bounce $50,000 – 90,000

-          Rebound Ace
  1.  

Prioritize costs

# courts

Lights

Surfaces
  1.  

Cushion Rubberized

3500

$10,000 overlay

Pro-bound $30,000/court

Re-bound Ace – good quality

Long Term Maint.

Easy on body

$50,000 – 55,000/court – John Austin
  1.  

Darling Tennis Center Las Vegas

Surprise better concept
  1.  

“Cardio Tennis” wired for music – court specific
  1.  

Separate facilities – planning Dec 21st

For Tennis & Pickleball 14-20 courts

Master planning – visualize

84 acres – “Surprise Farms” Education Facility across st
  1.  

Joel Pritchard – Inventor of Pickleball
  1.  

More than 3 stadium courts for major tournament

Space available for bleachers
  1.  

Dove-tail racquetball with pickleball @ Surprise Farms

Clubhouse, toilets
  1.  

Dog Park – fence/buffer conflicts with tennis
  1.  

“Tennis Channel Open”

If not good business sense, don’t do it.  Wanted major subsidies

“Major Tourny accommodations”
  1.  

Covered squeegee storage so don’t warp @ each court
  1.  

6,000 seats Davis Cup Event

120/+30 Nat’l Seniors

5 day

3 day events good economic benefit
  1.  

Grand Walkway but still enclosed w/single major
  1.  

Strictly covered courts (5) what is benefit

“re-tractable cover”
  1.  

Drinking facilities – operations

Drinking facilities vs. cooler (bacteria problems)

E.W. C for every 2 courts with filter due to hard water
  1.  

Electrical outlets  110v avail
  1.  

Hose bibs @ each court
  1.  

Paint schemes – P.B.

Rubberized in cement surface

 
  1.  

USAPA.org Pickleball association

Court surfaces, dimensions, colors
  1.  

U.S. Open Color – blue & Green opposite to color of ball
  1.  

Shade between games

Covered walkways w/misters

Problem with height restrictions

  1.  

6 + 8 for 6 days (Mon – Sat)

8am to 4pm currently!

Senior Olympics

 

OPEN CALL TO THE PUBLIC

 

 

DISCUSSION

 

 

ADJOURNMENT:

 

 

 

Motion to adjourn by Wayne Turner 2nd/Jack Hitchcock

Approved