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Planning & Zoning Commission
Regular Meeting Minutes
Tuesday, December 18, 2001
12425 W. Bell Road, Suite D-100
Surprise AZ 85374
7:00pm

CALL TO ORDER:

A. Roll Call

Chairman Bails called the Regular Planning and Zoning Meeting to order at 7:00 p.m. Also in attendance with Chairman Martha Bails were Vice Chairman Dan Morris, Commissioner Ken Senft, Commissioner Bob Gonzales, Commissioner Tony Segarra, Commissioner Lyn Truitt and Jan Blair.

Staff Present:

Deputy City Attorney Jeff Blilie, Community Development Director Phil Testa, Planner Grant Penland, Associate Planner Stephanie Wilson, Administrative Assistant Jenifer O’Melia.

CONSENT AGENDA

Commissioner Segarra made a motion to approve the minutes from the December 4, 2001 regular meeting. Vice Chairman Morris seconded the motion.

PRESENTATIONS

OLD BUSINESS

A. None

NEW BUSINESS

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING:

ITEM #1 Discussion and action regarding changing the starting time of the Planning & Zoning meetings. Vice Chairman Morris made a motion to move the starting time of the regular Planning and Zoning Commission meeting to 6:00 p.m. Commissioner Senft seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM #2 SP01-82 – Consideration and action – Site Plan – IHOP Restaurant – located at 13734 W. Bell Road.

Planner Penland made a presentation for Application SP01-82.

Commissioner Segarra would like the applicant to remove part of the curbing on the northeast corner of the project, so that it does not get run over.

SPEAKER: Deborah Kerr, 4655 Cass St., Suite 200, San Diego, CA, stated that as long as the Engineering Department has no problems with shortening the curb they will do it.

Commissioner Truitt had concerns with the lack of pedestrian walkways.

Planner Penland stated that the applicant would have to take out parking spaces to continue and add to the walkways. The lot is shaped odd and some pedestrians will have to walk on the street.

Commissioner Gonzales had concerns with stipulation f. He feels like staff is delegating more authority to themselves and not enough to commission.

Commissioner Truitt made a motion to approve Application SP01-82, subject to stipulations a – I attached hereto as Exhibit A. Vice Chairman Morris seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM #3 SP01- 108 – Consideration and action – Site Plan – CSK Auto Parts - located on the northwest corner of 134th Dr. and Bell Road.

Planner Penland made a presentation for Application SP01-108.

Vice Chairman Morris had concerns with the architecture. He would the applicant to continue the architecture around the building corners. He wants consistency with the architecture on the entire building.

SPEAKER: Tom Wilson, 2632 E. Thomas Rd., replied that they would address the elevations to something that is agreeable.

Vice Chairman Morris made a motion to approve Application SP01-108, subject to stipulations a – k attached hereto as Exhibit B. Commissioner Segarra seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM #4 SP01-104 Consideration and action – Site Plan – Retail Project – located at the northwest corner of Bell Road and Litchfield Road.

Planner Penland made a presentation for Application SP01-104.

Commissioner Segarra, Commissioner Senft, and Commissioner Gonzales had concerns with the parking and would like the site to have angled parking.

Planner Penland replied that the parking spaces are larger they are 20 feet by 91/2 feet. They also have 25 feet in the drive aisle.

SPEAKER: Kim Grimm, 7800 N. 113th St., Milwaukee, WI, stated that they need all the parking spaces for future expansion and with angled parking they will not have enough spaces.

SPEAKER: Jerry Severson, 7800 N. 113th St., Milwaukee WI, stated that this site plan is prototypical for this store, they have 357 stores and none of them have angled parking. The retailer does not like angled parking.

Commissioner Blair had concerns with the hours of operation and lighting towards the residential housing.

SPEAKER: Kim Grimm replied that on the lighting plan there is no lighting behind the stores facing the residential housing. There will be no spill over of light. The store hours are approximately 9:00 a.m. to 10:00 p.m.

Vice Chairman Morris stated that the 91/2 feet stalls are a step forward and with the larger parking spaces he is not in favor of angled parking. He would like all the spaces to be 91/2 feet on the site plan. He also had concerns with the elevations not matching the strip mall and would like the corners to have wrap arounds. He also had concerns with the pedestrian flow.

SPEAKER: Jerry Severson replied that he would be in agreement with making all the stalls 91/2 feet. He stated that the color scheme of the store and the strip mall match. The building looks different because they don’t want to be identified as the strip mall.

Planner Penland stated the applicant has continued the column element at the entrances to help continue the theme.

Commissioner Truitt had concerns with the trash receptacles, he would like them to be consistent and keep them angled to make them easier for pick-up.

Commissioner Senft made a motion for stipulation j that the applicant work with staff and design parking to be angled in nature and allowing and orderly flow of traffic. Blair seconded the motion.

Motion defeated. 3 Yeas and 4 Nays.

Vice Chairman Morris made a motion for stipulation j that all stalls be moved to 91/2 feet in width. Commissioner Segarra seconded.

Motion carried. 4 Yeas and 3 Nays.

Vice Chairman Morris made a motion to approve Application SP01-104, subject to stipulations a – m attached hereto as Exhibit C. Commissioner Truitt seconded the motion.

Motion carried. 4 Yeas and 3 Nays.

REGULAR ITEMS REQUIRING A PUBLIC HEARING:

ITEM #5 PP01-116 - Consideration and action – Preliminary Plat - Arizona Traditions XVI – 129 single family residential lots located at the northeast corner of Continental Parkway and Arizona Traditions Loop.

Planner Penland made a presentation for Application PP01-116.

Chairman Bails opened the hearing to the public. There were no questions or concerns from the public. Chairman Bails closed the hearing to the public.

Commissioner Senft made a motion to recommend approval for Application PP01-116, subject to stipulations a - h attached hereto as Exhibit D. Commissioner Segarra seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM #6 FPA01-124 - Consideration and action– Final Plat Amendment - Desert Mesa II at Sun City Grand - located east of Estrella Parkway (SR303), along Papago Dr. and Clearview Blvd.

Associate Planner Wilson made a presentation for Application FPA01-124.

Commissioner Truitt had concerns regarding two points of access to the site.

Planner Penland stated that most likely there will be two points of access, one from Papigo and one point from Clearview. The site plan will show exactly where the two points of access will be.

Commissioner Segarra wanted to know if the applicant considered other areas for the worship site? That would make it easier to have the church be used by a larger population.

SPEAKER: Sam Colgen, 14780 W. Mountain View Blvd., stated they have several other church sites in Sun City Grand and this is the only site left for a worship site.

Chairman Bails opened the hearing to the public. There were no questions or comments from the public. Chairman Bails closed the hearing to the public.

Vice Chairman Morris made a motion to recommend approval for Application FPA01-124, subject to stipulations a attached hereto as Exhibit E. Commissioner Blair seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM #7 PP01-125 - Consideration and action – Preliminary Plat - Carlsbad at Sun City Grand – 97 single family residential lots located west of Clearview Blvd. and along W. Hermosa Dr.

Associate Planner Wilson made a presentation for Application PP01-125.

Chairman Bails opened the hearing to the public. There were no questions or comments from the public. Chairman Bails closed the hearing to the public.

Commissioner Truitt made a motion to recommend approval for Application PP01-125, subject to stipulations a- j attached hereto as Exhibit F. Commissioner Segarra seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM #8 FP01-126 - Consideration and action – Final Plat – Artesia at Sun City Grand - 49 single family residential lots located west of the Estrella Parkway (SR303) and south of and including Clearview Blvd.

Associate Planner Wilson made a presentation for Application FP01-126.

Chairman Bails opened the hearing to the public. There were no question or comments from the public. Chairman Bails closed the hearing to the public.

Commissioner Senft made a motion to recommend approval for Application FP01-126, subject to stipulations a – h attached hereto as Exhibit G. Commissioner Gonzales seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM # 9 PP01-115 - Consideration and action – Preliminary Plat - Cotton Gin - 210 single family residential lots located at the northwest corner of Reems Rd. and Waddell Rd.

Planner Penland made a presentation made a presentation for Application PP01-115.

Commissioner Segarra had concerns regarding the parking in the cul-de-sacs on the east side of the project. He also wanted to know if the bike lanes would be designated or will vehicles be using the same space. He also wanted to know if this project would have connectivity to the other projects around it.

Planner Penland replied that there is on street parking in this project. The bike lanes will be separate and have striping and be marked. He stated that the bicycle lane would continue on Reems Road and as well as Waddell Road.

Vice Chairman Morris had concerns with stipulation h regarding the review of landscaping and perimeter wall details. He would like the wall to have indentations along Reems Road. He also feels that lot 51 should be removed. He has concerns with the wall along the west side being only one foot from the curb and what is the purpose of the wall.

Planner Penland stated the applicant would submit them when they submit the final plat and the Community Development Director will review them.

SPEAKER: Joe Walsh, 4550 N. 12th St., believes that the review and approval process of the landscaping and wall details that is a condition in the PAD. He stated the wall is just a perimeter wall to incase the community. They can move the wall and move it more eternally and have a view wall. In regards to lot 51 he feels they could cut off part of the backyard but they need to keep the lot.

Commissioner Senft wanted to know if the commercial area was going to be isolated.

SPEAKER: Joe Walsh replied that there is a trail that connects to the backside of the commercial site.

Commissioner Segarra wanted the applicant to add two additional rest bench areas along the trail system.

Chairman Bails opened the hearing to the public. There were no questions or comments from the public. Chairman Bails closed the hearing to the public.

Vice Chairman Morris made a motion to recommend approval for Application PP01-115, subject to stipulations a – l attached hereto as Exhibit H. Commissioner Truitt seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM # 10 PP01-100 - Consideration and action – Preliminary Plat - Mountain Vista Ranch Parcel 3 - 71 single-family residential lots located at the northwest corner of Paradise Lane and Reems Rd.

Planner Penland made a presentation for Application PP01-100.

Chairman Bails opened the hearing to the public. There were no questions or comments from the public. Chairman Bails closed the hearing to the public.

Commissioner Truitt made a motion to recommend approval for Application PP01-100, subject to stipulations a – j attached hereto as Exhibit I. Vice Chairman Morris seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM # 11 FPA01-129 - Consideration and action – Final Plat Amendment - Royal Ranch Unit 1 Parcel 1 - 68 single-family residential lots located at the northeast corner of Bullard Avenue and Waddell Rd.

Planner Penland made a presentation for Applications FP01-129 – FPA01-132. He stated that stipulation a should be stricken from all four applications.

Vice Chairman Morris wanted to know what type of buffering the applicant will provide next to the agricultural use.

SPEAKER: Dick Norton, 1515 E. Missouri, stated that the street is acting as the buffer and the homes were moved to put the street next the agricultural use. There will be landscaping and a wall to separate them also.

Chairman Bails opened the hearing to the public. There were no questions or comments from the public. Chairman Bails closed the hearing to the public.

Vice Chairman Morris made a motion to recommend approval for Application FPA01-129. Commissioner Segarra seconded the motion.

Motion carried. 7 Yeas and 0 Nays

ITEM # 12 FPA01-130 - Consideration and action – Final Plat Amendment - Royal Ranch Unit 1 Parcel 2 - 162 single-family residential lots located at the northeast corner of Bullard Avenue and Waddell Rd.

Chairman Bails opened the hearing to the public. There were no questions or comments from the public. Chairman Bails closed the hearing to the public.

Vice Chairman Morris made a motion to recommend approval for Application FPA01-130. Commissioner Blair seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM # 13 FPA01-131 - Consideration and action – Final Plat Amendment - Royal Ranch Unit 1 Parcel 3 - 189 single-family residential lots located at the northeast corner of Bullard Avenue and Waddell Rd.

Chairman Bails opened the hearing to the public. There were no questions or comments from the public. Chairman Bails closed the hearing to the public.

Vice Chairman Morris made a motion to recommend approval for Application FPA01-131. Commissioner Segarra seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM # 14 FPA01-132 - Consideration and action – Final Plat Amendment - Royal Ranch Unit 1 Parcel 4 - 92 single-family residential lots located at the northeast corner of Bullard Avenue and Waddell Rd.

Chairman Bails opened the hearing to the public. There were no questions or comments from the public. Chairman Bails closed the hearing to the public.

Vice Chairman Morris made a motion to recommend approval Application FPA01-132. Commissioner Segarra seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

ITEM #15 PAD 01-12 - Consideration and action – Planned Area Development – Bell Pointe I – consisting of changing the zoning from R1-43 (single family residential) to PAD with a medium density residential zoning designation – located north of Bell Rd. and west of the Beardsley Canal

Planner Penland made a presentation for Application PAD01-12.

SPEAKER: Gary Claybaugh, 7310 N. 16th St., made a presentation.

Commission made a motion to move this project to a special workshop on January 22, 2001. Chairman Bails made the motion and Commissioner Blair seconded the motion.

Motion carried. 7 Yeas and 0 Nays.

OPEN CALL TO THE PUBLIC:

(Note: During this time members of the public may address the commission on any items not on the agenda. At the conclusion of the open call, commissioners may respond to criticism, may ask staff to review the matter or may ask that the matter be put on a future agenda. However, commissioners shall not discuss or take legal action on any matters raised.)

CURRENT EVENTS REPORT BY THE CHAIRPERSON:

A.  Chairperson

B.  Community Development Director

ADJOURNMENT:

There was no further business. On a motion duly made and seconded. Chairman Bails declared the meeting adjourned at 11:40 P.M.

Martha G. Bails, Chairman
Planning and Zoning Commission

Philip A. Testa, Director
Community Development