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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

March 20, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, March 20, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Vice Chair Jan Blair and Commissioners Richard Alton, Skip Hall, Steve Somers, Wayne Tuttle and Fred Watts. 

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner Gard Garland; City Planner Adam Copeland; City Planner Lance Ferrell; City Planner Dennis Dorch; Planning & Development Services Manager Berrin Nejad; Development Administrator Marcel LaVallee; Planning & Community Development Director Scott Chesney; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT: 

 

Director Scott Chesney reported that staff has put together a schedule for the General Plan updates and will be recommending to City Council a two track process.  One process will include landowner-driven projects which will be traditionally administered in the fall.  The second process will include a more rigorous approach revisiting the city’s vision plan with a continual interaction with Commission and Council members, culminating with a General Plan Amendment to be presented for approval in early 2008. 

 

Director Chesney next talked about an annexation policy on how to handle fiscal impacts which was created in 2002 and expired in 2006.  Staff will be reviewing and updating this policy with a revised one presented to City Council in the near future.  

 

He mentioned that a number of ASU graduate students from the urban design and planning department will be looking at planning and design elements around 203rd and Grand Avenues. 

 

 

 

 

CONSENT AGENDA:  No Items for Consideration.

 

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 2Planning and Zoning Commission Minutes for March 6, 2007.

 

Commissioner Hall made a motion to approve the March 6, 2007 Planning and Zoning Commission minutes.  Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes and 1 abstained (Blair).

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING 

 

Item 3: sp06-479 – Consideration and Action – Bank of America

 

Planner Gard Garland presented the project to the Commission.  Staff recommended approval of SP06-479, Bank of America, subject to stipulations ‘a’ through ‘h.’ 

 

Responding to Commissioner Somers questions, Steve Cooper, Mittelstaedt Cooper Architects, pointed out on the vicinity map the entry into the shopping center, as well as identifying the Sam’s Club location. 

 

In response to Commissioner Tuttle, Planner Garland indicated that the concerns of ADOT noted in their letter have been addressed.

 

In response to Commissioner Watts, Planner Garland showed the path customers would travel through the site to reach the bank location. 

 

In response to Commissioner Alton, Director Chesney explained that Sarival Road does not have a traffic signal but is planned for one later.  He noted that a signal light is planned at the main entrance of the shopping center with Sam’s Club and Bank of America located to the West and apartments and offices located on the east side of the property.

 

Commissioner Watts made a motion to approve SP06-479, Bank of America, subject to stipulations ‘a’ through ‘h.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 4: spA06-429 – Consideration and Action – Skyway Commerce Center

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SPA06-429, Skyway Commerce Center, subject to stipulations ‘a’ through ‘h.’ 

 

Commissioner Somers made a motion to approve SPA06-429, Skyway Commerce Center, subject to stipulations ‘a’ through ‘h.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 7 ayes.

 

 

 

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 5: CUP06-458 – Consideration and Action – Surprise Village Marketplace

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-458, Surprise Village Marketplace, subject to stipulation ‘a’ through ‘g.’ 

 

In response to Commissioner Watts, Planner Ferrell explained that two of the four signs are recommended although the site plans for those particular projects have not been approved at this time.

 

Responding to Vice Chair Blair, Planner Ferrell noted that it is the management company’s responsibility as to what stores will be identified on the sign.  On each sign there is room for 24 businesses to be identified.  He emphasized that it has not yet been determined how many tenants will be at this site. 

 

Commissioner Hall voiced his concern about approving the signs for the proposed apartments prior to approval of that part of the project.  Director Chesney explained that the sign can be changed in the future if that particular site plan was not approved.

 

In response to Commissioner Somers, Charlie Gibson, Bootz & Duke Sign Company, indicated that they preferred to have more signs because they would assist in traffic flow.  He stressed that this project is over one-half mile long and reducing the signage could be detrimental from locating a business at this location.  He mentioned that any signage visible from the freeway will be determined at a later date depending on the build out of the freeway.

 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Vice Chair Blair made a motion to approve CUP06-458, Surprise Village Marketplace, subject to stipulation ‘a’ through ‘g.’  Commissioner Somers seconded the motion.  The motion passed with a vote of 7 ayes.

 

Item 6: CUP06-355 – Consideration and Action – Pollesche Oversized Garage

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-355, Pollesche Oversized Garage, subject to stipulations ‘a’ through ‘h.’ 

 

In response to Vice Chair Blair, David Pollesche, applicant, stated that no questions or comments have been received from the neighbors about this project.

 

In response to Commissioner Somers, Mr. Pollesche explained the various elevations of the building, noting that the right side of the building will be facing the street.

 

In response to Commissioner Watts, Planner Ferrell noted that there is no minimum or maximum lot coverage in code. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve CUP06-355, Pollesche Oversized Garage, subject to stipulation ‘a’ through ‘h.’  Commissioner Alton seconded the motion.  The motion passed with a vote of 7 ayes.

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:

 

Chairman Truitt commented that he has meet with Senior Planners Janice See and Dennis Dorch to discuss future workshops.  He mentioned that staff will provide a schedule of workshops, generally one a month. 

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, March 20, 2007 at 6:51 p.m.

 

 

 

___________________________________

Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission