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CITY OF SURPRISE

 

PLANNING AND ZONING COMMISSION

12425 West Bell Road, Suite D-100

Surprise, Arizona 85374

 

March 6, 2007

REGULAR MEETING MINUTES

 

CALL TO ORDER:

 

Chairman Lyn Truitt called the Planning and Zoning Commission Meeting to order at 6 p.m. at the Surprise City Hall, 12425 West Bell Road, Suite D100, Surprise, Arizona 85374, on Tuesday, March 6, 2007. 

 

ROLL CALL:

 

In attendance with Chairman Truitt were Commissioners Richard Alton, Skip Hall, Steve Somers, Wayne Tuttle and Fred Watts.  Vice Chair Jan Blair was absent  

 

STAFF PRESENT:

 

Assistant City Attorney Jim Gruber; Assistant Fire Chief Clint Mills; City Planner Dennis Dorch; City Planner Gard Garland; City Planner Adam Copeland; City Planner Lance Ferrell; City Planner David Neal; and Planning and Zoning Commission Secretary Carol Dager.

 

COUNCIL MEMBERS PRESENT:  None         

 

PLEDGE OF ALLEGIANCE

 

CURRENT EVENTS REPORT:  None

 

CONSENT AGENDA:  No Items for Consideration.

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING

 

·         Item 2Planning and Zoning Commission Minutes for February 20, 2007.

 

Commissioner Hall made a motion to approve the February 20, 2007 Planning and Zoning Commission minutes.  Commissioner Alton seconded the motion.  The motion passed with a vote of 6 ayes, 1 abstained (Watts) and 1 absent (Blair).

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING 

 

Item 3: sp06-416 – Consideration and Action – Grand Pointe Plaza

 

Planner Gard Garland presented the project to the Commission.  Staff recommended approval of SP06-416, Grand Pointe Plaza, subject to stipulations ‘a’ through ‘g.’ 

 

 

In response to Commissioner Hall, Planner Garland indicated that there is a shared access easement off of Parkview Place that has been agreed upon by all parties.

 

In response to Commissioner Watts, Planner Garland explained that the adjacent property is zoned R-3.

 

Landis Elliott, Bade Companies, pointed out that the access that leads to Parkview Place will be maintained by the Surprise Resthome and the access that leads to Mountain View Boulevard will be maintained by the Bade Companies.

 

Commissioner Hall made a motion to approve SP06-416, Grand Pointe Plaza, subject to stipulations ‘a’ through ‘f’ as amended.  Commissioner Somers seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

Item 4: spA06-474 – Consideration and Action – Cotton Lane Professional

Center

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of SPA06-474, Cotton Lane Professional, subject to stipulations ‘a’ through ‘i.’ 

 

In response to Commissioner Somers, Planner Copeland explained the various approval stages of the project.  He stated that the main drive aisles were previously approved in the civil plans and noted that the major drive aisle is under construction.

 

Commissioner Somers expressed his concern with the placement of the compact parking spaces.  Planner Copeland noted that the striping plan can be revised to shift those spaces to areas that are not used as often.  The applicant and staff agreed to work together to address this issue.

 

In response to Commissioner Watts, Gary Johnson, T2 Architecture Group, provided the dimensions of the previously approved self-storage facility.   Planner Copeland stated that a shared parking analysis was conducted and the required parking spaces are available on this site.

 

Commissioner Watts made a motion to approve SPA06-474, Cotton Lane Professional, subject to stipulations ‘a’ through ‘i.’  Commissioner Tuttle seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

REGULAR AGENDA ITEMS REQUIRING A PUBLIC HEARING 

 

Item 5: CUP07-021 – Consideration and Action – Kiddie Academy Child Care

 

Planner Adam Copeland presented the project to the Commission.  Staff recommended approval of CUP07-021, Kiddie Academy Child Care, subject to stipulation ‘a.’ 

 

In response to Commissioner Tuttle, Planner Copeland indicated that the front area can be striped for a drop-off area.  Gary Johnson, T2 Architecture Group, indicated that they could work with staff to provide striping or signage for a drop-off area. 

 

 

 

Nick Roberts, Kiddie Academy, explained that the daycare center will be open from 6 a.m. to 6 p.m. and meets all state requirements.  He indicated that the parents will be required to sign their children in and out of the child care center.

 

In response to Commissioner Alton, Planner Copeland pointed out the sidewalk that can be used to walk to the front door from the parking lot.

 

In response to Commissioner Alton, Mr. Roberts noted that typically children will be dropped off within a two-hour timeframe in the morning and picked up within a two-hour timeframe in the afternoon.

 

After some discussion, it was determined that children would not be dropped off or picked up at the curbside; rather they would have to be signed in and out by a parent inside the daycare.

 

In response to Commissioner Hall, Mr. Roberts explained that there will be a six-foot high, wrought iron view fencing around the facility. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Hall made a motion to approve CUP07-021, Kiddie Academy Child Care, subject to stipulation ‘a.’   Commissioner Somers seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

Item 6: CUP06-423 – Consideration and Action – Greenway Marketplace

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of CUP06-423, Greenway Marketplace, subject to stipulations ‘a’ through ‘g.’ 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve CUP06-423, Greenway Marketplace, subject to stipulations ‘a’ through ‘g.’  Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

Item 7: PP06-426 – Consideration and Action – Asante North Phase 1

 

Planner Lance Ferrell presented the project to the Commission.  Staff recommended approval of PP06-426, Asante North Phase 1, subject to stipulations ‘a’ through ‘i.’ 

 

In response to Commissioner Hall, Jeff Blilie, Beus Gilbert, noted that they will be dedicating 200 feet of right of way for the parkway cross-section at Jomax and are working with City staff regarding the interchange at Jomax and Grand.  He mentioned that the master plan for Jomax Road is a large parkway, which will be a road of regional significance for the City and the county. 

 

In response to Commission Somers, Planner Ferrell explained that a site plan for the commercial project will be brought to the Commission in the future.

 

In response to Chairman Truitt, Scott Switzer, Lennar, explained that the construction of 163rd Avenue is progressing.  It is predicted that the southbound lanes from Happy Valley Road to Asante will be paved by the end of the March; northbound lanes will be paved by the end of April. 

 

Chairman Truitt opened the meeting for public comment.  Hearing no comments from the public, Chairman Truitt closed the public hearing.

 

Commissioner Somers made a motion to approve PP06-426, Asante North Phase 1, subject to stipulations ‘a’ through ‘i.’ Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

REGULAR AGENDA ITEMS NOT REQUIRING A PUBLIC HEARING 

 

Item 8: spA06-495 – Consideration and Action – Town Square at

City of Surprise

 

Planner David Neal presented the project to the Commission.  Staff recommended approval of SPA06-495, Town Square at City of Surprise, subject to stipulations ‘a’ through ‘p.’ 

 

In response to Commissioner Hall, Planner Neal explained that the existing small block wall will remain and will include landscaping on both sides of the wall. Commissioner Hall indicated that he liked option two of the landscaping plans and voiced his concern that the end result should appear as the plans indicate.

 

In response to Commissioner Alton, Planner Neal pointed out the various entrances to the building. 

 

In response to Chairman Truitt regarding a concern with stipulation ‘n,’ Planner Neal explained that the screening of the service door requires more intense landscaping. 

 

Scott Phillips, Surprise Center Development, provided additional information about the project, noting that they do plan to include a lush landscape for the project. 

 

Mr. Phillips proposed the following updates to the stipulations:

 

Combine stipulations ‘n,’ ‘o,’ and ‘p’ and replace with the following:

 

n)      Applicant shall submit a new landscape plan reflecting the installation of five (5) additional 48-inch box trees on the north side of the building.

 

Change stipulation ‘m’ to read:

 

m)      End cap tenants will provide the umbrellas or similar shade feature as part of their tenant build-out plans, subject to the review and approval (during building permit process) of the Community Development Director or designee.

 

 

 

 

Commissioner Watts made a motion to approve SPA06-495, Town Square at City of Surprise, subject to stipulations ‘a’ through ‘n’ as amended.  Commissioner Hall seconded the motion.  The motion passed with a vote of 6 ayes and 1 absent (Blair).

 

OPEN CALL TO PUBLIC:

 

Chairman Truitt called to the public to discuss any issues not noted on the agenda. 

Hearing no comments from the public, Chairman Truitt closed the call to the public.

 

CURRENT EVENTS REPORT:

 

CONSIDERATION AND ACTION TO HOLD AN EXECUTIVE SESSION:

 

Pursuant to A.R.S. § 38-431.03(A)(3), the Planning and Zoning Commission

may go into executive session with the City Attorney for legal advice on any item listed on the agenda.

 

No request was made to call for an executive session.

 

ADJOURNMENT:

 

Hearing no further business, Chairman Truitt adjourned the regular Planning and Zoning Commission meeting, Tuesday, March 6, 2007 at 7:07 p.m.

 

 

 

___________________________________

Dennis Dorch for Scott R. Chesney, Director

Planning & Community Development Department

 

 

_____________________________

 Lyn Truitt, Chairman

 Planning and Zoning Commission